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General Trip Information
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Mon Jan 16, 2017
Trip Name
Springdale High School Band and Choir-Williamsburg, VA-05-19-2017
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Springdale High School Band and Choir
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
Springdale ---> Williamsburg, VA 386 miles/6.5 hours 8/4/16: > SN spoke to Lynn Barch, booster president, about an upcoming Williamsburg trip. > 30 people + 5 people > Marching band and concert choir > Depart 6am 5/19, return 11pm 5/21 > Music in the Parks @ Busch Gardens > Activity in either Williamsburg or Jamestown on Friday if possible (time to explore Jamestown or a Ghost Tour of Williamsburg?) > Guided Williamsburg Tour on Sunday or other activity. > They suggested Water Country USA on Friday, but SN did not believe there would be ample time to do this. > Yes to overnight security > Budget - $500 > PTP needed ASAP. Parent meeting is next Wednesday. Lynn realizes that would not be possible, but if they can have something by the beginning of September, that would be good. 9/18/16 > No one has asked, but could we have a TO soon? 09/22/16: > BJS reviewed and adjusted IOG as needed. > CH and BJS selected hotel - Embassy Suites Williamsburg. > CH, please make all attachments and call Group Sales at Busch Gardens / Water Country USA to see if they can tell us if they will be open on Sunday, 5/21/17 and also if we can buy a two park pass for a day at Busch and then a day at WC USA. They are both owned and operated by Busch Entertainment. If not, get group price for a day at WC USA. If they do not have 2017 price yet, ask what we'd have pain in 2016 and then add $2pp. > Send CQR to Barons, Anderson, Myers, Mlaker and Lenzner. > BJS would like to be able to work on this while in TN if possible. > TPW, please complete the MITP registration for the 5/20/17 festival - Marching Band & Concert Choir competing. ____ CH ____ ____ TPW ____ 09/27/16 > EM received from booster president, asking when they can expect their TO? 10/4/16: > BJS reviewed IOG and attachments. Updated as needed and then ran rates. > Sent Slack to CH - ready for TO. 10/5/16: > CH completed TO. > BJS reviewed and sent TO Pack to SN so she can share with Client. 10/13/16 > SN and Lynn Barch (booster president) reviewed TO last night. Lynn thinks the trip looks great and will present it to Stephen and Liz. The only thing they might want to change is possibly eliminate Water Country and add a regular walking tour of Williamsburg and free time to explore colonial Williamsburg. > Charter company will be either Mlaker or Lenzner. Leaning towards Lenzner because they are offering the larger bus. > Lynn felt today or Friday would be too soon to meet with the directors, so SN will follow up beginning of the week. 10/21/16 > Stephen says to take out the water park and replace it with a Williamsburg tour. 11/17/16 > The trip has been officially approved by their school board and we can move forward, however we still need the revisions. 12/15/16 > Text received from Lynn Barch says they have only received 10 deposits and do not think they'll have enough to make the trip happen. They extended the deposit deadline through this week and will be making a decision before the holidays. 1/12/17 > SN and Stephen Smietana have been in communication via EM. The trip is officially cancelled, but he feels they would do better with an every-other-year schedule, and would actually like to plan this same trip for 2018, but adding an additional day. > HMS and CH, please review and cancel all as needed. > BJS canceled the festival reservation. ____ MES FYI __x__ CHH _1/12/17___ __x__ HMS __1/17/17__
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