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Mon Feb 08, 2016
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Springdale High School Band and Choir-Orlando, FL-11-26-2015
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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
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OR
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PAX
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Adults
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Date:
Time:
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Contract
Due
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Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Springdale HS - Orlando = 982 miles / 16.5 hrs non-stop 9/10/14 > SN has been in communication with the 1. 3 day standard Disney passes 2. Candlelight Processional for choir 3. Marching performance for band at Disney 4. Hopper pass, 1 day for Universal 5. Visit to NASA (is there any performance opportunities here?) 6. All inclusive meal plan 7. Security band booster president and vice-president regarding an Orlando trip over Thanksgiving 2015 for the band and choir. > Approximately 35 students, 10-15 adults = 50 9/30/14: > SN received EM from Lynn Barch regarding the status of their proposal. SN will ask BJS about a possible date to share with the group. > Below is the email received from Lynn: I spoke with our band director the other day, and he suggested we plan on leaving for Disney on Thanksgiving night, and return on the following Wednesday (2015). Could you put together a proposal so we can make a final decision which agency we are going to use and present to him and the school board? We would love to see something with Disney (with candlelight processional for choir and band performance) , NASA (possibly with band performance), and a day at Universal. I don’t think we need a park hopped for Disney, but maybe we would for Universal (especially since the Harry Potter areas are in the two separate parks). Please let me know if there is any other information you need. Thanks so much! 10/1/14: > SN LVM with booster president to set up PTP meeting for late next week. 10/5/14: > SN and Lynn agreed on PTP meeting on 10/15. Time and location to follow. 10/10/14: > BJS completed IOG and passed along to JM for CQRs to our western PA regulars. > BJS called BVSuites to see if Jennifer can accommodate and they can. 10/13/14: > BJS reviewed and completed attachments and then ran rates and sent to CH for PTP prep. > SN is meeting with client on Wednesday evening (10/15) to present PP. 10/16/14 > SN met with the booster president and vice president and treasurer last night to discuss PTP. They are very pleased with the proposal, as is, but are curious if any time could be built in at all for Coco Beach before or after the Kennedy Space Center. It is not an issue either way; they were just curious. The only other proposal they have is from Thomas Tours from New Kensington, which was more expensive and had zero details. Official meeting for approval is the first Tuesday in November when they will have a decision made. 12/5/14 > SN spoke to Lynn this morning regarding the status of their trip. They are definitely using CCIS, but need final approval of the actual trip by the school board at the January meeting. The BD will be contacting SN about particulars. 1/29/15 > SN spoke to Lynn today and the trip has been approved. Lynn says she will email or text SN her home address and their charter choice. 2/2/15: > SN received text from Lynn with her home address to mail the contract notebook: 340 Colfax St, Springdale PA 15144 > Charter choice: 1st choice - Myers 2nd choice - Butler Motor Transit > Since this is going to K, please review and proceed as needed. CN to mail next week once I am back from OMEA. Thanks! _x___ JM __2-4-15__ __X__ HMS _03/09/15_ 2/4/15 > SN notified TC that the contract notebook would be mailed next week. 03/09/15: > BJS completed CN prep and sent to CH for production. > The delay was caused by Planet Hollywood and the group has decided upon Dinner at NBA City Restaurant at Universal Citywalk. > CN to mail to Lynn Barch, Band Booster President on Tuesday. 05/19/15: > Rec'd signed K and deposit check #1704, $5,000.00. > As this group is now UNDER K and $$$ has been received, please review and proceed as needed. Thanks!!! _x___ JM __5-19-15__ ____ HMS ____ 05/19/15: > BJS sent Em to SN - > Need their Disney application and supporting materials ASAP. Info was provided in CN back in March. Please advise them as space is getting filled. Thanks, BJS. 6/18/15: > SN EMd directors regarding the change in the NBA restaurant arrangements as indicated via EM by HMS. > SN also requested Disney application information from Elizabeth for the choir. 6/23/15: > SN received EM from BD indicating the privacy settings to the video link for the Disney PAOS application have been made public and can now be viewed. 6-29-15: > Rec'd Check #1708 in the amt. of $11,450.00 07/10/15: > BJS sent EM to SN - Is the Choir from Springdale going to do be doing Candlelight Processional, or any kind of performance in WDW? If so, I need their application and supporting materials. I need an answer when you get back, because they are holding up the Band’s application since I need to submit them together if both groups are performing as it effects WDW scheduling. Thanks, BJS 7/16/15: > EM received from BD: I was hoping to get some details from you about our performances for our Disney trip for Springdale. Can you answer the following questions so I can share them with my administration: Do you have any more details on the performances? What venue(s)? When? Performance format(s) (performance only, adjudicated performance, clinic)? Thank you, Stephen 7/16/15: > SN replied that they are scheduled for performances only and that the location and times are TBD by Disney and that this information is confirmed closer to the time of the trip. 7/16/15: > SN EM'd CD regarding application materials. CD sent an EM to SN on 6/22 saying she did not have the audition materials prepared yet. BJS reminded SN that the band application is also being held back from submission due to the lack of choir materials. 07/24/15: > Since CD continues to hold up the band's application, BJS went ahead and submitted the Band's PAOS materials to WDW. We will send the choir's Candlelight Application when and if received, so long as it is received prior to Disney's deadline. I alerted PAOS to the fact that we were hoping to get a Candlelight Application from the Choir and that we felt certain there may be a few crossovers between band and choir so they may want to keep this in mind when scheduling the band. 7/28/15 > EM received from BD: Unfortunately the workshops don't fit what we are bringing to perform. We have a marching band with wind players, percussion and colorguard and we need something in the way of a clinic/adjudication for this ensemble. I realize this may take away from park time and require transportation somewhere but it needs to happen. Any contacts you have with neighboring schools or colleges would be appreciated so we can look into something at one of those locations. 7/30/15: > SN spoke with Stephen Smietana regarding a clinician for his Orlando trip. The need for an adjudicated clinic or performance was NOT his idea, nor the idea of his boosters. This came straight from administration, in the past couple weeks, as a requirement for their travel. > Stephen would rather we handle these arrangements. Also, it was brought to our attention within this same call that the choir needs a similar clinic if possible. > Stephen would like to pursue something with UCF if at all possible. 08/02/15: > BSS replied to SN - I see your note about the CD also wanting a clinic. At this point, I would strongly suggest that she make these arrangements, just as Steve is doing with the band. OR, since she may not get into Candlelight Processional, since she still has not gotten us her Application materials and space is not infinite, she may want to do a Disney Workshop, but I doubt it – probably won’t fit into their season’s repertoire . . . Let me know what’s up with the choir so we know about the clinic. They should really plan to do it at the same time, when the band is doing theirs so all of the transportation is together and the kids are out of the park at the same time . . .Thanks, BJS. > Also sent SN IOG with Band's Dinsey Performance info included. 8/6/15 > SN received a text from Stephen Smietana today asking if doing a "You're Instrumental" workshop would be a possibility. SN replied asking if he wished to do this as an alternative to a clinic off Disney property. 08/06/15: > SN, this is a possibility as long as Disney has the space available. The charge is $30 per person and the minimum number of participants is 20. > SN replied to Stephen's text sharing this information. > Stephen replied, saying that they cannot afford the additional cost and wishes CCIS to make a contact and arrangements with a clinician with UCF if at all possible. He says that it is an administrator's insistence that they have a clinic during the course of the trip. SN reminded him that a clinician will have a fee as well. > BJS sent EM to Sn - we will need to know how many students going on the trip will be in the band clinic and how many in the choir clinic? > Once we have this information, TWP will begin working to secure the requested clinics. 8/21/15: > SN received the following information from BD and shared with Tommy in order to start work on securing clinics for the group: > Band - 25 students Choir - 15 students Roughly 6-7 crossovers. 09/08/15: > Rec'd check #1721 from Band Parents, $10,000.00. 9-21-15 >Rec'd Room List 10-5-15 > Rec'd FPGF & HIF. > JM processed Hotel Room List Packet to include: RMS / PAX 1 Sx / 06 6 Qt / 30 0 Qd / 00 1 T / 03 0 D / 00 0 S / 00 TOTAL = 8 ROOMS and 39 PAX (31 + 8). > Students in Band Only = 16 > Students in Choir Only = 06 > Students in both Band & Choir = 09 > As these numbers are now GUARANTEED and Final, please review and proceed as needed. __X__ BJS _10/6/15_ ___x__ TW __10/6/15___ _____ HMS _____ 10/6/15: > BJS called WDW to see if they could move one of the two workshops so they are not at the same time, since groups are so small and so many kids are in both ensembles. Awaiting call back from Mike Carney,"The Scheduler". > BJS reviewed numbers since they are below minimum, and decided to delete the DVD. SN, please make group aware. If they want to add it back in, it would be $390.00 and EVERYONE would get a DVD. > BJS emailed and mailed Final INV #5889, $11,958.00 and made it due 10/16/15. 10/6/15: > BJS updated IOG with new Workshop Time for Choir (6PM on 11/29/15). 10/21/15: > Rec'd check #1740, $11,958.00. Pending no other changes, ACCOUNT IS PIF.
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