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General Trip Information
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Fri May 06, 2016
Trip Name
Montoursville High School Band-Toronto, ON-04-23-2015
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OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Montoursville to Niagara Falls Canada - 230 miles / 4 hrs non-stop + Border Crossing Time Niagara Falls Canada to Toronto = 85 miles / 1.5 hrs non-stop Montoursville to Toronto = 300 miles / 5.5 hours non-stop + Border Crossing Time Niagara Falls ON to Playdium = 70 miles / 1.5 hrs non-stop Playdium to Hotel = COMPS - BJS made the comps 4, this would include 2 ESBCs if he can make his initial deposit by July 23, 2014. If he can do it by June 23, 2014 - he will get 4 total comps so long as final numbers fall within K minimums. If deposit is received after July 23, 2014, COMPS will be just Two (2). 03/06/14: > DD had conversation with Adam regarding his expectations and budget. > Got him to understand increase to $500 > Still wants Festivals of Music or other festival opportunity > Activities- > Maid of the Mist > Toronto Zoo > other possible activities: > something similar to Dave & Busters he did in Boston > CN tower > Show or concert > Pantages theatre > shopping time at underground mall = Eaton Center 05/12/14: > BJS started IOG and is awaiting additional answers from Festivals of Music before he can complete the Friday & Saturday portion of the IOG. Emailed Debbie Steranko for additional info. > BJS attached what he could at this point. > BJS called Dave and told him to go ahead and set a meeting up with the BD for anytime after 11AM on Friday (5/16/14) so they can review the PTP together. > DD is meeting with client to present PTP on Monday morning, 5/19/14, so this needs to all be in the system so BJS can run pakage rates and then send to Christi for PTP prep on Friday, 5/16/14. > BJS sent specs to BMG. > BJS emailed CQRs to each of the companies attached. > Jude, please make attachments as needed. > Jude, please get updated menu (inexpensive dinner) for Rainforest Cafe in Niagara Falls, Ontario + updated rates for Journey Behind the Falls. > BJS called CN Tower and updated the information in the system to the current 2014 rates. > Toronto Symphony Orchestra is doing Fantasia this particualr weekend, with the movie and live soundtrack, so BJS put it on the IOG for Friday beginning at 7:30PM. __x__ JM __5-14-14__ 05/19/14: > After running numbers based on client's requests, we are at $569 before bus and Dave had to beg to get him to a $500 budget, so $569 + bus will never fly. > That being said, BJS did a 2-night IOG with leaving after Medieval Times Show and Awards in an effort to get the budget down and the rates in the system reflect this package as presented int he PTP, starting at $499 Student Quad. > Bus rates are based onthe original 3-Night IOG, so ocne he makes some decisions, we will have to go back to his chosen bus company and get it re-quoted. > BJS completed PTP Pack and EMd to DD for his meeting tomorrow AM. > BJS and DD to review tomorrow at 9AM. 5/20/14: > BJS reviewed PTP Pack with DD. > Meeting has been changed again, this time to 5/21/14 at 12:30PM. 05/21/14: > Per DD following PTP Presentation Call to Adam . . . > Needs to go with the 2-Night IOG / Package as we presented to him. > Charter Choice is Susquehanna Trailways (2-47s). > Wants to go to Playdium and he is aware that the Butler Band had a bad experience there in November 2013. This would replace the time to Explore Niagara Falls ON and dinner in Niagara at Rainforest Cafe. BJS has updated IOG and marked Rainforest INACTIVE. > This trip is going to Contract, so please review and proceed as needed. > HMS, please update and then attach PLaydium. After the Butler Band experience, you will definitely need to express our dissatisfaction with Playdium (regarding so few games they could actually play & the horrible food and service). If we need to buy a better package, so be it, it just needs to be right and they need to have a good experience. > JM, the trip he has decided on is different that the trip the charter companies had bid on a few weeks ago. That being said, please send updated IOG only to Susquehanna for a re-quote and also get a Contract for 2-47s since they are his charter choice. We are not resending to any of the rest. Wait until you have their revised price and then ask for the contract. We don't want to do it in the same correspondence; otherwise, they may not give us their best charter rate for our client. > Client is expecting updated PTP later this week, which should then turn around into the Contract Version of the PTP immediately following. Thanks! __x__ JM _5-28-14___ _X___ HMS __5/27/14__ 06/04/14: > BJS completed PTP Rev 1 and sent PTP Pack Rev 1 to DD so he can send along to Adam. > Rates and system are updated. 06/6/14: > Per DD, Go to K based on Rev 1. > JM & HMS< as this is going to K, please review and proceed as needed, CN to mail the week of June 30th. Thanks! __x__ JM __6-23-14__ ____ HMS ____ 07/15/14: > BJS mailed CN via USPS Priority Mail. > K and first $ due 08/15/14. 8/19/14: > Rec'd signed K and Check #7359, $12,936.00. > As this is now UNDER CONTRACT and $ has been received, please review and proceed as needed. Thanks! ____ JM ____ ____ HMS ____ 1-26-15 >Rec'd Check #00007514 in the amount of $17,509.00 02/16/15: > BJS sent Em to Adam with questions from FoM. Asked him to reply to me ASAP and no later than 02/19/15. 02/19/15: > Rec'd FPGF, RL and HIF and then a few minutes later a PCCF. All reflected here . . . > Total Pax = 79 (77 + 8) > RMS / PAX 14 Q / 56 05 T / 15 04 D / 08 (Adults) 00 S / 00 TOTALS = 23 ROOMS and 79 PAX (71 + 8). > These numbers are within K minimums, so no changes required. > BJS updated BIBLE, IOG and Status Schedule accordingly. > BJS sent to JAF for Final Invoice preparation. > As these numbers are now GUARANTEED, please reveiw and proceed as needed. Thanks! __3/27/15__ HMS __X__ ____ JM ____ 02/20/15: > BJS emailed Final INV #5751, $14,102.00 along with Bank Request Form. made due: 03/21/15. 03/05/15: > Rec'd check #7549, $14,102.00. > Account is PIF - pending no other changes. 04/30/15+: > BJS sent Em to Adam - Adam: I hope you had a great trip (and the student was able to recover the lost wallet from the FOM staff). Unfortunately, we received word from the hotel that one of your guest rooms, #348 (Elisha Freezer) , had three missing pillows and a missing bath towel. I understand that the guests in this room actually left their own three pillows when they took the hotels. We have been billed by the hotel for these items ($33.36) and I will be emailing an invoice for this amount momentarily. I am sorry for any inconvenience. Do not hesitate to contact me if you have any questions and please remit payment as soon as possible. Thanks Adam, Bryan. 4/30/15+: > BJS emailed INV #5809, $33.36, due 5/22/15.
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