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Fri May 06, 2016
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Moniteau High School Band-Cleveland, OH-05-10-2013
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Trip Notes
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( E-Mail Corporate )
West Sunbury to Cleveland = 125 miles / 2.5 hrs non-stop. Cleveland to Sandusky = 1.5 hrs. Sandusky to West Sunbury = 175 miles / 3.5 hrs non-stop 4 Comps (3 per SOP and 1 Golf Outing Certificate) Hi Stephanie, Thanks for the email and the call - my to-do list keeps getting longer and my "done" list includes next to nothing! Busy of end the school year as always. After discussing with my band parent officers I would like CCIS to present a trip proposal for a 2-day 1-night trip to Cleveland Cedar Point for Fri/Sat May 10 & 11, 2013. > Friday morning leave early and head to the Rock N' Roll Hall of Fame. > Lunch included > Afternoon workshop - Bryan mentioned the possibility of a workshop with a member of the Cleveland Symphony Orchestra. If needed, we can swap these events - workshop in the morning, Hall of Fame in the afternoon. > Dinner Included > Evening concert with the Cleveland Symphony Orchestra - this is what their website states: Friday, MAY 10 at 8 p.m. Ton Koopman, conductor Klaus Mertens, bass – Cleveland Orchestra debut Cleveland Orchestra Chamber Chorus HANDEL Water Music, Suite No. 1 in F major HANDEL Zadok the Priest, Coronation Anthem No. 1 HANDEL Dettingen Te Deum > Friday night hotel - not sure if this is a late night check-in or it's better to check-in earlier in the day. > Saturday morning - Breakfast at Hotel - head to Cedar Point - Bryan mentioned the possibility of a parade through Cedar Point in the morning. > Lunch and Dinner included. > Return to MHS Saturday night. > I would like to make this all inclusive from Lunch Friday-Dinner Saturday, including tips and gratuities. Thanks! Mr. Mark Rodgers 8/28/12: > Mark called yesterday and LVM for BJS. > He cannot remember where things were left at the end of this past school year as he has had such a crazy summer - getting married and writing drill for what seemed like every band in western PA! > Asked for call back to get the ball rolling and a package finalized. > BJS sent his voice mail and these notes on to SM so she can follow up / review the notes, and then call Mark today and see if there are any changes / additions. > SM, also be sure to get his # of students and # of adults then enter above. Also, when puitting nots in the system, be sure to eneter the date. For example, the email Mark sent above is not dated, so I have no reference as to when it was sent. Thanks! 8/28/12 >SM spoke to Mark and the following are details and changes (as put in an email to BJS): Roughly 65-70 students, 15 adults at the most. I will enter the larger of the two numbers to be safe. Mark would like to know if we could substitute the workshop idea for another activity since a workshop with a Cleveland Orchestra member would not necessarily be able to include the 10 or so girls who do the dance team. Since they are doing the Rock Hall and a concert, the alternate activity could be something "fun" and not necessarily specifically educational. Could they go into the Flats or go to the new aquarium perhaps? Parade still good for Cedar Point if there is something available? 9/20/12: > BJS called SM and told her to scheduel PTP Delivery appointment for anytime after next Wednesday (9/26/12). > BJS completed IOG, sent hotel specs to BMG and made a few attachments. > JM, please send CQRs to Myers, Lakefront & Butler Motor Transit. > HMS, please review IOG and make additional attachments / updates a needed. > http://www.nauticaflats.com/venues/a/nautica-cafe > http://greaterclevelandaquarium.com/ > Thanks Ladies! __X__ HMS ____ 9/20/12 ____ JM ____ >SM sent EM to Mark to schedule PTP delivery. 9/23/12 >SM EM to Mark. Original one was kicked back as undeliverable. Will call in the morning just to be sure the message was received. 9/27/12: > BJS completed PTP and then after speaking with Stephanie, sent entire PTP Packet via EM. 10/5/12 >SM spoke to Mark about details regarding video and bussing. He is opting for Butler Motor Transit and would prefer cash instead of a meal ticket at Cedar Point. He also would like to not include the video. BJS ok'd all of the above. 10/8/12 >SM sent email to Mark informing him regarding the above information. 10/19/12 >SM received email from Mark asking about the status of the trip. BJS says it should be done on Monday and can be delivered shortly thereafter. SM relayed this to Mark. 10/22/12: > BJS updated IOG, attachments and rates as needed and then completed K. > K & $ due 11/16/12 > JM, please process per SOP and then call SM so she can pick up and deliver. Thanks! __x__ JM _10-22-12___ 12/4/12 >SM left VM reminder for Mark about his contract and deposit. >VM received from Mark informing us that the trip was approved at the most recent board meeting and that the contract should be turned in by the end of the week, with the deposit to soon follow. 12/17/12 >SM left VM for Mark reminding him about his contract and first deposit. 12/20/12: > Rec'd Furst Payment check #1133, $7,250.00. Inv is PIF. > Per SM, signed K was mailed by client earleir this week under separate cover, so it should be here tomorrow. > Since group is now UNDER CONTRACT, since sending payment is acceptance of contractual terms, please review and proceed as needed. Thanks! __x__ JM __12-21-12__ ____ HMS ____ 12/24/12: > Rec'd signed K and Travel Planner Letter. > Jude, please process per SOP. Thanks! __X__ JM __X__ 02/12/13: > Rec'd check #1138 from Boosters, $9,315.00. 3-11-13 >jm PROCESSED hOTEL rOOM lIST pACKET TO INCLUDE: 14 Q/56 pax 7 T/21 pax 3 D/6 pax TOTAL 24 Rooms/83 pax (61 + 22) 03/21/13: > BJS reviewed and numbers are within K minimums. > Golf comp is the 4th comp and BJS printed notes from 9/20/12 demonstrate this (see correspondence folder if ever a question). > BJS EM'd and mailed INV #5405, $7,526.00, made due 04/05/13. 4/2/13 > EM received by SM from Mark - forwarded to BJS: Hi Stephanie, I received our final invoice today for our upcoming trip - I did not notice the roughly "$3000" credit from last year. If you can look into this that would be great. Thanks! Mr. Mark Rodgers 4/3/13: > Rec'd check #1143, $4,526.00. Balance due on account after credit from 2012 = $380.25. 04/08/13: > Rec'd check #1144, $380.25. At this point, pending no further changes, account is PIF.
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