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Montoursville High School Band-Sandusky, OH-'2011-06-13'
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Montoursville to Cleveland = 300 miles / 5 hrs non-stop. Cleveland to Sandusky = 70 miles / 1.5 hrs non-stop 5/10/10: > Rec'd this note from client via Sue - > I looked at the tentative itinerary. It looks pretty good. After looking at the Kalahari Resort online, we want to skip the Science Center and go directly to the Resort at 2:00 pm so the kids can have time before and after the pizza party in the waterpark! > Also on Wednesday, can we check out and load around 11:30 so the kids can go to the waterpark and still go to the room to change clothes since normal check out time at hotels is usually around noon? That would make things so much easier. > What kind of rooms would the kids and chaperones have at the resort. > Would my husband and I have any upgraded room or any comps like a cabana at the waterpark. > Also I see they have mini golf is that part of the resort? > Also I see they will have a new part of the outside park with ropes, zip lines? I am not sure if our kids would want to do that or if we should just stick to the waterpark? > I wonder if we have to wear our uniforms or if we can wear our band polo shirts and dress pants for our performance at the Rock and Roll Hall of Fame? > I look forward to working with you to make this trip a possibility. Price of course is a hugh factor. Money is tight all around! 5/12/10: > Per Sue - client wants us to leave the zoo in place for now. Also, she is really anxious to get a number to present to the parent group since they are currently putting together their budget. Also, she said she gave the students a little tease about the trip. I think this one is ours as long as we are affordable. She seems to really like your ideas. 5/14/10: > BJS sent to Sue - 1. The Group Leader will receive a complimentary upgrade to a King Suite that features a fireplace, King bed, private balcony, and Jacuzzi Bathtub. 2. The remainder of the group will be in standard Double / Doubles. 3. Mini golf is regularly an additional attraction and is not included with the waterpark admission; HOWEVER, if they book by June 15, we will include 1 game of complimentary mini golf for each guest. 4. If they are interested in a cabana, regular rates are $199 for the entire day; however, we can offer one at 50% off ($98). 5. The ropes course, etc. would probably be best if purchased on site on an individual basis since not everyone will want to do this. . . . 5/14/10: > Rec'd em from sue re: clinet wants to book before June 13 so they can get 5 ESBC and also the comp round of mini golf which the resort has offered. > BJS made total comps 7 (2 per SOP + 5 ESBComps). 5/18/10: > Per Sue, they are ready for K. > We agreed to $6,300.00 Deposit (63 @ $100) by June 12, 2010 in order to get the 5 Bonus Comps so they will have a total of 7. > CCIS will also get charter quote from King Coal and once we have that - cleient needs to make charter choice. > Once charter choice is finalized, we can prepare and mail CN. 5/21/10: > BJS sent King Coal PPBCC to Sue so she can share with clinet for decision and then we can proceed with CN. 5/26/10: > Per Sue, want to go with Anderson. > BJS said great and we will now proceed with K. 5/28/10: > BJS completed First & Second payment INV and emailed to Client, Sue and JAF. > First Payment due 6/12/10 ($6,300.00) in order to qualify for the ESBCs. 6/1/10: > BJS mailed complete CN to client via FXSON. > Emailed copy of CN Pack to Sue, JAF & WAH. 6/10/10: > Rec'd signed K and Advance Deposit Payment. 6/21/10: > BJS signed fully signed copy of K back to Gretchen. 7/26/10: > BJS sent AMEX for payment of Site Visit to the Kalahari Resort on 8/8/10, one night. Hotel is comping breakfast. > HMS, as this is now UNDER K and Initial Payment has been received, please review and proceed as needed. Thanks! > HMS, client is most interested in find out particulars regarding the Rock and Roll Hall of Fame Performance and making certain it is confirmed. Thanks! __X__ HMS __X__ 11/9/10: > BJS sent Sextuple and Quint Package rates ot Sue. > BJS updated bible screen witht hese rates as well. 3/18/11: > Rec'd RL. FPGF, & HIF. > Total Pax = 67 (49 + 18) > RMS / PAX 0 Sx / 00 5 Qt / 25 6 Q / 24 0 T / 00 9 D / 18 0 S / 00 TOTALS = 20 ROOMS and 67 PAX (49 + 18) > BJS updated BIBLE and IOG accordingly. > BJS placed order for 49 CAV dvds. > HMS, as these numbers are now FINAL & GUARANTEED, please review and proceed as needed. BJS planning to mail packet week no latert han 5/25/11 so it will all be in place prior to our departing for vacation. Thanks. ____ HMS ____ 5/9/11: > BJS sent email req to JAF to mail fuel surcharge inv to Gretchen, 2 @ $255.60 / coach. > Total = $511.20, due: 05/31/11. > BJS sent to Sue so she can send copy of letter to Gretchen and they'll know in advance of INV what to expect. 5/12/11: > Want to check-in at 3PM if able so they will need to leave Cleveland around 1:30pm. > BJS sent note to hotel to see if they can accommodate.
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