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Notes
( Print Note )
3/14/02: > BJS spoke with Neal re: FOE 2002 - Chicago May 3 & 4, 2002. > He would love to do it! That is the end of finals week which is in our favor. He will do some checking on space and get back to me NLT 3/15/02. > BJS suggested all choirs on Friday, Lecture Hall for Warm-up and Theatre for Performances. > Saturday - bands and orchestras concurrently. Since bands are clinic only, we could use the Band rehearsal hall and then orchestra could be in the theatre to perform with w-up in either the lecture hall or a large class room. 3/18/02: > BJS spoke with Neal . . . > The Theater on Friday is available. He will double check with the Theatre Division to make certain they are all out of there > L267 is a double sized classroom for warm-up on Saturday. > Music stands will not be available since it is Commencement on Saturday. > Percussion will also be somewhat limited. He will check on this and get back to me. > We are on his books with the reservation, will be come 100% confirmed once he has had an opportunity put out to faculty. > INW, BJS to call upon return from San Antonio. > Neal will also check with Michael Anderson on 3-step choral risers (4 sections). 3/27/02: > BJS faxed Performance Master Schedule to Neal along with cover note and Equipment Needs list. > BJS will followup tomorrow afternoon to confirm receipt and check on questions. 3/28/02: > BJS spoke with Neal. > He is working on K & Rates. > Theatre seats 160 people. > He will finalize equipment needs and get back to us next week with Contract, etc. 4/1/02: > BJS called Neal, he sees no reason why the earlier start time would not work in order to accommodate Louisville Male. He has to check with Jim Paulis and then he will get back to me. Staff would arrive at 7AM Friday with Louisville arriving at 7:30AM for a 7:45AM warm-up. 4/3/02: > BJS called Neal to check on earlier start time - he can do it! (7AM Friday) > BJS gave revised Music Stand Count of 55 in Band Hall on Saturday, 15 in Theatre on Saturday and 4-5 for Friday. Also Percussion on Saturday = Timpani (4), Bass Drum, Xylophone, and Chimes (NO gong). > Neal will try to confirm these items by end of week and let us know who we can rent from, if needed. 4/4/02: > BJS sent Revised Performance Master Schedules. 4/11/02: > BJS called Neal to check Status - LM with secretary. 4/17/02: > Per Neal, they do not have Music Stands for Saturday, but he does have 4 for Friday, as well as pianos and 6-sections of risers. > He has Xylophone available for a $100 rental fee. > On Saturday we will need to RENT Music Stands, Timpani, Chimes, Bass Drum, and possibily a Xylophone. > He will call back with number of place where we can rent this stuff. He is being very helpful and apologetic. > BJS mentioned Dr. Alice Hammel as Festival Director and gave 2003 dates. May 9-10, 2003 are Graduation Weekend once again, will probably have to rent equipment just like this year. . . But the second Chicago Weekend would be no problem. 4/18/02: > Neal called re: equipment rental, etc. > We are all set for Friday with Music Stands, Choral Risers (6 sections) and Pianos. > We will rent UIC's Xylophone for $100 on Saturday (cheaper than MIR&R) > For Saturday we will need to rent: > Music Stands (75) > Timpani (set of 4) > Bass Drum > Chimes (a.k.a. Tubular Bells, not wind chimes!) > Neal has spoken Denny Kellogg of Mid-Town Instrument Rentals & Repair. > 773-588-7377 Neal and Denny have agreed to create a partnership in which they will become UIC's sole provider of equipment. In light of this agreement, we should receive UIC's discounted rates. Neal spoke with Denny about this and they agreed; however, we may need to remind Denny that we get the discount. > Delivery, regardless of number of pieces is $75. > Deliver to UIC on Friday afternoon, prior to 4PM. > Pick-up on Saturday at 12 Noon. > FOE Staff will be there on both days, Neal from UIC will also be there Friday afternoon. > Alice, please call Denny on Monday and make these arrangements, discuss fees, etc. Let me know what the fees are before making plans final, not like we have much choice or anything, but I hope they are not too outrageous! Thanks! ____ AMH ____ 4/22/02 10:05am AMH spoke with Denny Kellogg. He requested that we FAX him the requested information for him to review. AMH sent FAX at 10:45am. A copy of the FAX is in this file. 2:55pm AMH called to verify that FAX had been received. She left a message for Denny to call her. 4/23/02 12:15pm AMH spoke with Denny. His FAX quote for equipment was $995. Alice asked if it was possible to get the quote down to @$600. She mentioned that we did not need lights on the stands. Denny reworked the quote and said $775 was the lowest he could go. He asked how many bells were needed by the band because less bells = less $$. He asked asked if someone would be there to help set up the stands at delivery. Alice said she would check with Bryan and call him back today. 1:44pm AMH left a message for Neal McCollam regarding the contract for 5/3-4. The message is RE: lights in the theatre. We would like a standard white wash lighting on the stage area. Will this be included in the contract for the same price? 2:00pm AMH spoke with Gene Collard. He thinks he will be able to adjudicate the orchestras. He will call tomorrow morning with a final answer. 2:20pm AMH spoke with Neal. Lighting in theatre is good. Contract signed and faxed. AMH scheduled a meeting with Neal for 3:00pm on 5/2. He said that payment that day for the facility is fine. 4/24/02 AMH called Denny. Left a message. After speaking with Skp (White Station), we need an entire set of chimes. The price from Denny was $775. We want to know if that will be any lower because we will be there to help move equipment? Denny returned call. Final quote for equipment $700. Contract signed and FAXed back to him. (AMH)
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Neal McCollam, Events Adminsitrator
phone: 3129963991
fax: 3129960954
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