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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Boonsboro to Orlando = 900 Miles = 15 hrs non-stop 8/8/09: > BJS created IOG and then made attachments. > Clinet wanted Festival Disney, but if he is not leaving until Friday afterschool, they will not arrive Orlando until Saturday and for Festival Disney, you must arrive on a Thursday, so BJS used MMDays. > BJS ran rates and then completed PTP, inclufiong two sets of rates, 100 - 110 total pax and 111 - 125 total pax. > BJS faxed CQRs to Atlantic Coast, Bollman and Schrock. > BJS EM PTP and IOG to DSC and WAH. > BJS emailed Quote Forms to WAH. > BJS wil EM PPBCC as quotes are received on Monday. > BTW, rates are lower than they were for a similar trip to this same direcotr in 2008 when he was at Hancock MSHS Band. 8/13/09: > BJS emailed Micah and DSC PPBCC from Atlantic and Schrock. > Schrock was less expensive. > Atlantic has a 36 passenger coach. > Still awiting quote from Bollman. 8/26/09: > Per DAC, dates are NOW, Tuesday, April 5 - Monday, April 11, 2010. > BJS updated dates on IOG but nothing else. > BJS updated Bible Dates, but not attachments. > 3-Day Disney Park Hopper with Performance Opp as well as one day (Saturday) festival of our choice (least expensive would be preferred). > Hotel and charter coaches will need to be revisited since dates have changed. 9/10/09: > BJS spoke with DSC and we are deleting the day at Cape Canaveral. > BJS selected All-Star Music Festival for this group. > BJS updated IOG and attachments and rates on Screen (based on 111 - 125 total pax). > BJS completed PTP Rev1 and emailed to Client with Cover Note and IOG Rev1. > I hope your year is off to a great start. It is a pleasure to work with you again and I am delighted that you are now at Boonsboro. I realize that the time spent in Hancock was time well spent, but it is also nice to have a new, larger program to work with - I know you have to be thrilled! > Please see the attached Revision for your group's up-coming trip to Orlando. You will note that the rates have increased, primarily for two reasons: Change in Dates (hotels are more expensive over your new dates since they are during the Easter Week). > The addition of a Festival / Competition (which includes a day of admission to Universal Islands of Adventure). > Your IOG is attached and I expect the charter rates to be quite similar to the ones provided previously since the overall length of the trip remains the same. Just let Debbie know which carrier you prefer and we will confirm their availability and rates for your new dates. > Please review the attached and advise Debbie as soon as you have had an opportunity to look it over. As you know, we are happy to make revisions in order to better meet your education needs and budgetary requirements. There are a few options which you may want to consider, so please give her a call (877.CCIS-DEB). > Also sent to DSC and WAH. > Then sent 2nd confirmation email to Micah to make certain he received the attachments. 9/15/09: > DSC spoke with the client 9/15/09: > Need to get the cost to $750 total! > Go with Bollman for the buses, Micah asked if they have a 57 pax? He seemed to remember that from last trip. > Use what ever Festival is the cheapest. If that is Music in the Parks, go with it! He doesn't care...his only requirement is that they be adjudicated! > If there is money, he really would like to go to Cocoa Beach/Kennedy Pace center like we had in the first PTP.He also really liked that it broke up the time at Disney! > Universal is NOT an issue - he doesn't have to go there! > I need to give Micah a payment schedule ASAP, please advise. He is waiting to give payment dates to the students until he hears from me, but I promised him it would not be long before I had that information! > He needs his revision and then I think he is ready for a contract as long as we get the money down to $750 All Inclusive, or less! 9/15/09: > BJS gave deadlines to DSC so she can share with Micah. > Per DSC, group will be using just two 55s, so 110 will be their max - does not want to overflow into a 3rd coach - will put them way over budget. > BJS updated Bible Screen with the 110 pax (95 + 15) and will also only provide rates from here on out based on 110 total pax. 9/16/09: > BJS and DSC worked on IOG and rates - BJS sent to DSC for her to share with client and get his OK to proceed. > BJS entered new rates on Bible Screen, BUT made NO changes to attachments. Once we get the Go to K, HMS can update attachments as needed. 9/17/09: > Per DSC, ready for K so long as the Bollman price is close to where it was on the old Dates. > HMS, see notes from 9/15/09 on and as this is going to K, please review and proceed / updated attachments, etc., as needed. BJS hopes to mail K no later than 9/22/09. Thanks! __X__ HMS __X__ 9/28/09: > BJS completed CN and mailed USPS 2-Day Service to DSC for delivery to client later this week. > K, Festival Disney Application and First Payment are all due NLT 10/23/09. 10/27/09: > rec'd signed K, Festival Disney Application and check #2020 for $10,000.00 towards First Payment INV. 2/4/10: > BJS sent EM to DSC - told her we got FPGF & HIF, but need RL to make form set complete. Will process as soon as we have the RL. > Currently, total pax, based on FPGF is 88 (79 + 9). If this is indeed the case and confirmed by RL, rather than adjusting rates, group will receive just 2 comps rather than 4. This will keep our profit figures in line. Minimum number of pax WAS 100. 2/10/10: > Rec'd RL via fax on 2/9/10. > Total Pax = 88 (79 + 9) > Rms / Pax 9 Sx / 54 5 Qt / 25 0 Q / 00 2 T / 06 1 D / 02 1 S / 01 TOTALS = 18 ROOMS and 88 PAX (79 + 9). > BJS updated IOG and Bible Screen accordingly. > BJS placed order for 79 CAV dvds. > BJS emailed and mailed INV #4826, $29,260.00 due 2/19/10. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! 2/15/10 HMS 2/19/10
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