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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
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Townsend, TN
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X, PA
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OR
Number of
PAX
Youth
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Escorts
DOF
Comps
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
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Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Harmony to Norfolk, VA = 453 miles / 8 hrs non-stop Harmony to Fredericksburg = 314 miles / 5.5 hrs non-stop Fredericksburg to Norfolk, VA = 142 miles / 2.5 hrs non-stop Harmony to Renaissance Portsmouth = 400 miles / 7.5 hrs. non-stop 6/16/09: > BJS sent hotel request for Great Wolf Lodge to BMG. > PAC ap[pears to be the 2010 festival company associated with the Azalea Festival. 9/1/09: > BJS created IOG. > Concert Performing Groups - same as last year, Symphonic Band, Wind Ensemble, Jazz Ensemble I and Jazz Ensemble II. > Parade Band obviuosly for the Azalea Festival Parade of Nations on Saturday. 9/2/09: > BJS completed IOG and than fqxed CQRs, made attachments, then ran rates and completed PTP. > Rates for the 4-Nite plan are probably higher than they would ever consider, but that is what the PTP and attachments in the system are currently based on. > BJS and WAH also discussed a 3-Nite option to get closer to their expected budget amount, then BJS created the 3-Nite IOG and ran rates. > BJS emailed IOGs, PTP, PPBCCs and QUOTE Worksheets to WAH for his meeting this afternoon at the school. 9/2/09: > Per WAH mtg at SVHS with Bob, Maria and Varden > They want a combination of the 4 and 3 night IOGs we prepared for them. > Leave SVHS no earlier than 3:30 pm on Thursday. > Intermediate stop at a Hampton Inn type place. > Get up next morning and continue to Norfolk and competition. > Jillian’s Friday evening > Beach time Saturday Afternoon instead of cruise. Have an alternative plan for rain. > All else the same as the 4 night IOG and as presented in the PTP. > They are going to call Myers and see if they will re-quote directly since they have an on-going relationship with someone in their office. > WAH did warned them about bus availability and picking a charter quickly. 9/3/09: > BJS sent email to Bob to let him know we'd be sending a revised IOG for his review / approval. 9/8/09: > BJS completed Revised IOG and emailed to WAH - he then sent to Maria for her review / comment / approval. > BJS made no changes in system - will await confirmation from WAH that IOG is what they want. 9/14/09: > Hollie, we need to go ahead and get them final pricing and complete their REVISED PTP ASAP. > Please update Meals and Attraction attachments in system - as needed - based on the IOG in the file. > Due to the size of the group, you may want to go ahead and start making some calls / preliminary reservations to the places I have not already done so or have changed. > I hope to finish PTP no later than Wednesday morning (9/16/09). Thanks! 10/8/09: > Per WAH conv with Maria - > They have decided to travel through the night and arrive Norfolk early Friday AM in time for B-fast / changing / and Competition Performances. > They want us to do their transportation - Myers is not an option since they will not drive thru the night. > BJS sent em to hotel to see if they can accommodate the group for B-fast & Changing Friday AM. > BJS revised IOG and emailed to Jane at Anderson for re-quote - she has the coaches for us and will send K upon receipt / review / reprice on IOG. > K Version of PTP and rates to be to Maria on Monday 10/12/09, for her Parent Meeting is Tuesday, 10/13/09. JBS can EM to WAH and he will then get to Maria. > HMS, please review / update, etc. and proceed as needed, based on K Version of IOG, since this is going to K. Thanks. __X__ HMS __X__ 10/13/09: > BJS completed PTP K version. > BJS updated rates on Bible Screen. > HMS, please review and update attachments to match the IOG and PTP K version. > WAH to deliver K on Friday of this week if at all possible. __X__ HMS __X__ 11/9/09: > Rec'd signed K via mail. > BJS mailed fully exectued copy to Maria's attention. > Deposit Due: 11/13/09. 1/5/10: > Rec'd email via WAH from Maria - next check is being sent. > Count looks to be closer to 250 pax (BJS estimated at 225 + 25 since she said she knows she willnot have as many as 35 adults). > BJS sent response to WAH - she had asked we expected any change in rates, etc. - This is fine . . . as for the rate, I don't see any fluctuation - they definitely will not go up, and in their case specifically, since the number of comps is based on a ratio (1:10 paid), they will continue to receive additional comps based on this formula. Once their final numbers are due on the February 26th deadline, we will be able to generate a final invoice. We have 5 coaches, so we are not near total capacity, so that is not an issue based on her current projected count of 250. I will go ahead and make their maximum projected number 250, it had been 235. > BJS updated count on Bible Screen and IOG. > FPGF & RL are due 2/26/10. > BJS advised hotel as to higher than expected count. > HMS, you may wish to review and see if this is going to cause any issues with your vendors. Thanks! __X__ HMS __X__ 3/9/10: > BJS processed FPGF, RL, etc. > Total Pax = 244 + Ken DeArment = 245 (217 + 27 + 1 Escort) > RMS / PAX 53 Q / 212 01 T / 003 14 D / 028 02 S / 002 TOTALS = 70 ROOMS and 245 PAX (217 + 27 + 1 Escort). > BJS updated IOG and Bible accordingly. > BJS placed order for 217 CAV dvds + 2 mosaics. > Per EM from Maria, 83 of the students are NOT festival participants, so BJS issued festival credit for these folks totaling $4,067.00 on Final INV. > BJS emailed and mailed Final INV to Maria's attention = $44,838.50, due 3/15/10. > HMS, as these numbers are now FINAL & GUARANTEED, please review and proceed as needed. Thanks. __X__ HMS __X__ 3/26/10: > BJS copied WAH on email to Dr. Mike re: number of festival participants. > Are the 83 non-festival students in the Parade? If they are, I believe they will have to pay the Festival Participant Fee. WAH to cek with Maria on this and advise.
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