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Toronto, Ontario, CN
Toronto, Ontario, CA,
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Totonto, CT
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Towson, MD
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Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
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Williamsburg, OH
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X, PA
York, PA
York Springs, PA
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OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
4/24/09: > Rec'd via email from DSC. Below are the answers to the questions we sent to Jeff. I will fax the PGIF to you, just so you have it! Thanks! Debbie a. We will most likely leave on the 17th in the evening. It depends on whether or not we are flying...I have a parent working on it. b. Late afternoon on the 23, depends on the travel arrangements. c. I would prefer to stay in the resort if possible. I am open to an off site hotel as well. d. I would prefer the suite situation (5 or 6 students per suite) for this trip if possible. It will save some money, plus with the potential of a large group, cut down on the number of rooms. e. Park Hopper is the better deal I think. I think that Festival Disney does the Hopper Passes. f. There will be some minor issues with crossover. It is hard to tell at this time what that may be. I know my bands will have some crossover, but could not tell you how much at this time. The list I sent you will be the groups we will have performing. (minus the indoor percussion probably) g. If we drive down and are on the bus overnight Wednesday, Thursday is the IDEAL time for a water park. We have done this in the past. h. I have given to you the same information I gave to the others I have been in contact with. We have a relationship as we have worked together in the past. I have been instructed to look into the possibility of saving money. We all know it is going to be pricey, but want to get as much as possible with our money. I would not slight you nor deny you the opportunity to make the trip what we want. i. It will be necessary to have meals set up for the trips to and from. I am content with the majority of the meals being in the Disney properties when we are there. j. It is our intent to try to do four parks if possible. It may come down to only three, which is good also. > Per DSC, Here are the possible performing groups. He says all will probably perform except perhaps the Indoor drumline. Potential performing groups Men's Chorus Women's Chorus Mixed Chorus Chamber Chorus Marching Band Concert Band Symphonic Wind Ensemble Jazz Ensemble Jazz Lab Band Indoor Color Guard Indoor Drumline??? Concert Percussion (???? Maybe) 4/29/09: > BJS completed IOG, then made attachments and ran rates. > BJS completed PTP and sent to DSC via email. > She reviewed and will deliver to Jeff ASAP. 4/29/09: > BJS sent encouragement email to Jeff. 4/30/09: > rec'd em from Jeff - wants to add performances in park on Monday in order to justify the last day in FL. > BJS sent updated IOG with these performances noted. > BJS copied DSC on all correspondence. 5/12/09: > Per Jeff conv with DSC, they are planning to use CCIS and Gary Beckley will be contacting me to discuss financials, bonus comps, etc. 5/20/09: > BJS sent email to Jeff - just checking in - no word yet from Gary. 5/20/09: > Jeff responded via em - Gary is no longer at Old Castle so he never rec'd my email. > Jeff saw him at a concert and he will be contacting me. 5/26/09: > Gary's Cell = 540-539-7695 > Gary's Home = 540-877-2352 > New Email = tmbrvwfm@wildblue.net (personal) > Gary called and LVM - has Board Mtg on Sunday, 5/31/09, and needs answers to the following questions: > Driver Room Rates at hotel (BJS sent EM to Jennifer Robinson at BVS to see if she could offer discounted rates.) = $89 + 12.5% = $100.13 / nite and includes B-fast. > What is Jeff's Rewards point Balance toward Mid-West? 61,266 points (Myrtle Beach 2008). > If 150 pax, what is Deposit Amount for Advance Deposit / Early Sign Bonus Comps? $100 per person is what we usually do. > The remaing payments would be due 9/15/09, 12/17/09, Forms Due - 01/15/10 and Final Balance Due - 1/29/10. > How many ESBC? Should be two (2), but BJS will do four (4). These are in addition to the five (5) already included in their package - making it a total of nine (9) with a value of $6,525.00 ($725 x 9 total comps). 5/29/09: > BJS called Gary just to check in and see if he needed anything else from us. > He said all is in our favor - he and Jeff are both recommending CCIS to their Board over Bob Rodgers Travel and they are meeting this Sunday for finalize. > He then wants to collect deposits from the kids and have it to us ASAP. He is thinking of being able to mail an Advance Deposit Check to us in no more than two weeks. 6/3/09: > BJS made follow-up call to Gary to see how things went at the meeting - LVM at 10AM. > Ready for K! 6/4/09: > BJS complted CN and mailed to Gary's Attention at the school as requested. > BJS included updated IOG with correct rates due to deletioon of TPS and the addition of the MMDyas Performance for the stundets which Jeff wanted to add to help rationalize the 4th full day in the park. > Festival Disney allows the addition of the MMDays performance, but charges $26 per performer. > BJS explained in cover letter and mailed via USPS 2-day Priority mail. > K abd Advance Deposit due: 6/16/09. He may not have all $20,000 at that point, but they will send what they can in order to get a total of 9 comp packages. 6/7/09: > BJS snet email to Gary, copied Jeff and DSC, explaining the CN has been mailed and expressed urgency for Gary to get it from Jeff so they can get the Bonus Comps. Also explained the rates changes and we could delete if theyu decide they do not want the MMDays performance. > Also invited Jeff & Gery to the Golf Outing on 7/23/09. 6/12/09: > Rec'd signed K via mail. > Deposit check is to arrive under separate cover, expected early next week. > BJS mailed fully signed copy of K back to Gary's attention in care of the school. 6/15/09: > Rec'd check #2812, $15,000.00. > BJS deposited in PNC Checking. > Next Payment Due = 9/15/09. > Group is now UNDER CONTRACT and Advance Deposit has been received. 6/23/09: > HMS, gropup expects to be closer to 165 than 200; although, they are hoping for as many as two hundred, so original reservations should probably be made for that many and then we can adjust down as we move forward, if needed. > HMS, in looking over the IOG, it appears as if the only non-Disney purchase item is the Dinner at Planet Hollywood. Please review / update menus and prices as needed. Thanks! __X__ HMS __X__ 8/20/09: > Per DSC, Disney Materials are to go in the mail to us this Friday or early next week. 9/25/09: > Rec'd check #2836, $15,000.00. > BJS recorded in Qbooks and deposited in PNC Checking. 12/21/09: > rec'd check #2910, $20,000.00. 1/14/10: . Rec'd FPGF, RL, HIF & CCIF (needs two rooms for Drivers) > Total Pax = 156 (123 + 33) > Rms / Pax 18 Sx / 108 03 Qt / 015 01 Q / 004 03 T / 009 10 D / 020 00 S / 000 TOTALS = 35 ROOMS and 156 PAX (123 + 33) [does not include the drivers or their rooms]. > BJS updated IOG and Bible accordingly. > BJS placed order for 123 CAV dvds + 2 Moasics. > Gorup has CCIS Value Rates, so these wil apply as they were based on 150 - 174 total pax. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/2/10: > Jeff faxing a PCCF this afternoon as well as their Fesitval Dinsey Performance Schedule. > Dropping one Student. > Also wanted to know if we could order some extra 3-Day Park Hopper Passes for folks who are not traveling wiht the group. I told him that would be fine, but we must have the final number by the end of this week (2/5/10) - no exceptions. 2/4/10: > rec'd EM from Jeff, needs us to ORDER 16 ADDITIONAL PARK HOPPER PASSES when placing ticket order with Disney. 2/11/10: > BJS processed PCCF received on 2/2/10. > REVISED Total Pax = 155 (122 + 33) > Rms / Pax 17 Sx / 102 04 Qt / 020 01 Q / 004 03 T / 009 10 D / 020 00 S / 000 REVISED TOTALS = 35 ROOMS and 155 PAX (122 + 33) {Does not include the three drivers or the two driver rooms) > BJS updated IOG and Bible accordingly. > BJS revised CAV order to 122 on 2/3/10. > BJS sent info to JAF for Final invoice prep. > HMS, as these numbers are now REVISED & GUARANTEED, please review and proceed as needed. Thanks! __2/15__ HMS __X__ 3/1/10: > BJS processed PCCF and updated Room List which we received from DSC on 2/24/10. > REVISED Total Pax is now 157 (123 + 34). > REVISED Rms / Pax 18 Sx / 108 03 Qt / 015 01 Q / 004 04 T / 012 09 D / 018 00 S / 000 REVISED TOTALS = 35 ROOMS and 157 PAX (123 + 34) {Does not include the three drivers or the two driver rooms) > BJS updated IOG and Bible accordingly with the newly REVISED and absolutely FINAL NUMBERS!!!! > BJS revised CAV order to 123 and also added two large moasics, one for the choir & one for the band, on 3//1/10. > BJS revised John's inv prep and then emailed and mailed INV and Statement. > Total due on account = $43,876.00. > HMS, as these numbers are now REVISED and GUARANTEED for absolutely the last time, please review and proceed as needed. Thanks! ____ HMS ____
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