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Trip Notes
( Print Note )
( E-Mail Corporate )
10/18/99: > Received Application & > Received check# 1045, $300 Registration / Clinic Fee, inv.#2468--PIF. > New York (1) > Choir (Mixed) > 37 total pax (34 + 3) 10/22/99: > Ariadne LM in BJS VM. 10/25/99: > BJS returned call, LM. 10/26/99: > Confirmed receipt of application. > She sent CD. Concert Choir is our group, CD has multiple groups. > Need to get ground transportation once she has flight schedules. She will be handling air on her own and will call once flight schedule is confirmed. I reminded her to fly in & out of Newark as it was most convenient. > We also discussed comp policy. 11/2/99: > Per Ariande > Depart Chicago (O'Hare) 5:00 pm Thursday, 4/6/00, arrive Newark 8:45 pm 4/6/00. > Airline = American, Flight #??? (Client to advise) > Sunday, departing Newark @ 11:26am 4/9/00, arriving Chicago O'Hare @ 12:45 pm. > We need to get ground transportation for group once in New York. > Add Choir Sing at Cathedral of St. John, I warned her that we may need to delete some shopping time in order to accommodate this extra and she was fine with that! > BJS completed IOG & Bible. (Clinic 1 IOG) > We will include ground transportation & St. John Choir Sing in Contract, as it has not yet been processed. I would hope to be able to mail contrct NLT 11/9/99. > I confirmed our receipt of her CD as well. __X__ MPM __X__ __X__ MWL __X__ 11/16/99 > Ariadne called with concerns of not having recv'd her CN. > MWL explained that we were waiting for confirmation of her performance at St. John the Divine. > AM said "fine", but if things were not going to be sent until after Thanksgiving to please give her a call. > Her admin./boosters needs some sort of definite deadline, in writing, for $$. > MWL will call AM when St, John is confirmed. 11/24/99: > BJS added $6 pp to cover Choir Sing at St. John's. ($100 for 30 minutes & $50 for piano). > BJS completed Contract Packet, including 40-passenger coach from Campus. Please get charter contract. > MWL, please process & mail per SOP today, being certain to incluce the appropriate Musicate New York info. > Contract & Deposit due: 12/15/99. > As this has gone to Contract, please review & confirm as needed. Thanks! __X__ MWL __X__ __X__ SMP _X___ _X___ MPM _X___ 12/6/99: > Spoke with Ariadne, has a few parents who will not be flying with them, but will be purchasing our package. I told her just include them on the Room List & FPGF for we didn't care how they got there. We will treat them as a regular portion of her group. > Discussed comp policy at length. Does't understand why her husband can't come and stay in her room for free. > I explained that there is more to the package than just the room. She doesn't understand! > She tried to make comment on how much money we were making, etc. and I stopped her in her tracks. > Her department head may call so I can try to explain it to her. > We discussed what if her husband just shows up in NY, unknown to us. . . If this happens, she will have appeared as a single on the Room List and be charged $729 less her comp credit of $489, leaving a difference of $240. (In reality, then his portion of the room would have cost $240). > She said that she would try to get the contract & deposit in the mail by week's end. > She still doesn't undertand. 12/6/99: > BJS prepared INV# 2510, $7,927.63 Due: 1/6/00. > MWL processed & mailed 12/7/99. 12/13/99: > Received Signed Contract & Deposit Check #1055, $1,000.00. > Also received Broadway Show Selection Sheet. MPM, please see what you can do with these for the $50 allowance. Do not order more than the $50 budget will allow. > As this is now Under Contract, please review and confirm as needed. Thanks! __X__ SMP __X__ __X__ MPM __X__ 12/16/99 > Ariadne called to ask about adding 2 adults and how to adjust the invoice. > MWL told her to go ahead and send invoice amount shown and we would adjust the balance when the time came. > She was fine with that. 1/4/00 > MWL mailed FPGF Reminder Letter today. 1/6/00 > Recv'd check#1060, $7927.63, First Payment today. > Note enclosed to add 2 more ("adult") packages - BJS revised Bible accordingly. 1/10/00: > BJS faxed note to Ariadne re: her show selections. She will advise with direction on how to proceed. __X__ MPM __X__ 1/10/00 > SMP spoke with Ariadne called and has decieded to try and get Annie Get Your Gun at the $66 rate and her second choice is Jekyll and Hyde. 2/1/00: > Received FPGF, Room List & Hotel Information Form. > Total Pax = 40 (34 + 6) > Rms / Px 07 Q / 28 02 T / 06 03 D / 06 00 S / 00 TOTALS = 12 Rooms & 40 Pax (34 + 6) > As these numbers are now guaranteed, please review & confirm as needed. Thanks! > BJS revised Bible & IOG with guaranteed numbers. __X__ MPM __X__ 2/4/00 > MWL faxed Repertoire Request for St. John the Divine to Ariadne. 2/9/00: > BJS prepared & mailed Statement & INV #2603, $10,127.37. Due: 2/21/00. > MWL, please complete processing per SOP. __X__ MWL __X__ 2/28/00 > Recv'd check#1067, $10,127.37, Balance invoice #2603---PIF. 3/8/00 > SMP spoke with Ariandne she had a few questions > ask for address and phone # of hotel - which I gave her > Asked - " What is showcase concert? " > Flight times are: Arrival Newark - 4/6/00 8:45 PM Depart Newark - 4/9/00 11:13 AM > she will find out the flight numbers and get back to us > she asked that you give her a call at home 630-668-1508 > When we were discussing the airport I did tell her that we would send Campus Coach CCIS signs so they would be able to find the B/D 3/9/00: > BJS called Ariadne at school. LM. 3/10/00 > SMP spoke with Ariadne. > Explained what the showcase concert was. > She is still finding out flight times. 3/27/00 > MWL still trying to get flight numbers and times. > She didn't have the info at home. > After attempting to get info off the internet, MWL LM for Ariadne (after speaking with her on the phone @ home as she is on Spring Break) being firm on the fact that we need this info to complete her FI. > When the time comes, we need to Fed-Ex to her home address: ARIADNE MOISIADES, CHORAL DIRECTOR 99 KENSINGTON CIRCLE, # 202 WHEATON, IL 60187 (630) 668-1508 4/3/00 > Recv'd signed Receipt Form from Ariadne via fax.
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