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Toronto, Ontario, CN
Toronto, Ontario, CA,
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Washington, D.C., DC
Washington, DC, DC
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Woburn, MA
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X, PA
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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
920 Miles = 15 hrs. non-stop 2/26/09: > Mary Lynn was Referred by Tony Domenico, then BJS sent referal to Amanda in Baltimore. > Bel Air is about 23 miles up I-95 from Balt. 2/27/09: > Amanda talked w/ Mary Lynn Twentey this afternoon, and she's pretty decided on what she wants to do. She definitely seems like an easy client, she knows what she wants and makes quick decisions. She hosted a MMD trip once before, and was not happy with her travel coordinators. She wants a trip "just like Tony's". He showed her our past itinerary, and she was very impressed with it's inclusiveness. I don't yet have the RFP template to fill out, but have the sample provided at the training, so I'm going to try to pass along the information here to get the ball rolling: Gp Name: C Milton Wright High School Band Director: Mary Lynn Twentey Address:1301 N. Fountain Green Rd, Bel Air MD 21015 School: 410-638-4110 Cell: 410-303-2333 Home: 410-638-5443 Fax: 410-638-4114 E-Mail: marylynn20@gmail.com Planning Pd: Every Other Day, Beginning @ 9:30. Also available after 3 pm Trip Coordinator: Same Destination: Orlando FL Departure: Sunday, March 28, Late Evening (Midnight-ish) Return: Leave FL Wednesday, March 31 after dinner, Arrive Thursday *Spring Break begins Wednesday, March 31* Requirements: Marching Band and Concert Band performances through Disney's Magic Music Days program. Client does NOT want to include an instructional seminar People Traveling: +/- 100 Students, +/- 30 Chaperones (+/- 130 Total) Budget: +/- $500 TOTAL (incuding bus travel) Bus Transportation: Please include estimates Attractions: 3 days at Disney *Client is assuming Quad lodging for students and Double lodging for adult. 3/5/09: > BJS completed IOG, then faxed CQRs to 4 charter companies. > BJS made attachments in system, then ran rates. > BJS will complete PTP as soon as we have the charter quotes in house. 3/10/09: > Amanda said things went well. > She needs the two other charter quotes - not sure if they can use Hunt Valley or not. > This is the first time the school ever went to Florida. > This year they are going to Busch Gardens Williamsburg. > Needs 3 - 4 weeks for County Approval Process. 3/13/09: > BJS sent PPBCC to APW for quotes from Dillons and Krapf's. She now has quotes from all 4 companies. 5/11/09: > Per APW conv with Client - she is ready for K - trip has been approved!!! > APW to find out charter choice, to whom K is to be made, Mary Lynn at the school or the Boosters. If Boosters, Booster address and contact information, etc. > She will also check with her about TPS and Early Sign Bonus Comps. > Once we have these answers, we will proceed with the CN. Set tentative due date as 5/29/09 for $100 pp deposit and K. 5/22/09: > Per APW EM from Client - We had a band parent meeting last night and they chose Atlantic Charter, I assume this is a reliable company, I have never worked with them before. Do you know anything about the quality of their busses? I went to their website and it looked nice enough. I will need one of the busses to be a lift bus, which they have. I have a students who is wheelchair bound. > BJS called Amanda and told her that Mary Lynn could call Tony D for a recco - he has used them almost exclusively for years. > The contract should be made to C. Milton Wright High School Band and it should be sent to mary Lynn's attention at the school. > We will NOT be using your TPS program because we have student trip accounts that the students draw from for payments, making it difficult to send in payments to your company. > I hope this is everything. I was waiting on the Band parents to make a decision about TPS and they wanted to discuss it in an open forum last night at the meeting. > BJS told Amanda we would do the K with a $100 Advance Deposit Due Date of 6/22/09. > The remaining balabnce will be split into three payments, due 9/11/09, 12/18/09 and 02/11/10. > BJS to complete CN this weekend and mail directly to the school. 5/24/09: > BJS completed CN and will mail on Tuesday, 5/26/09 via USPS 2-day Priority Mail. Mary Lynn should have it in hand by end of week. > BJS emailed files to APW. > K and Advance Deposit / First Payemnt of $100 due 06/22/09. > Second Payment: 9/11/09 > Third Payment: 12/18/09 > Forms: 01/27/10 > Final Balance: 2/11/10. 6/10/09: > BJS spoke with Amanda - she is going to speak with Mary Lynn re: getting us a few thousand dollars by 6/22/09 and that way they can earn two (2) Bonus Comps, evwen if she can't send the entire $13,000.00. > She is also going to explain that our payment schedule is set - due to the calendar and all trips traveling that weekend have the same deadlines. She can collect from her students as often as she wishes - but our dates are set. > APW will advise as to outcome of call. 8/12/09: > APW spoke with Mary Lynn, they may NOT have to change their dates. She will advise next week after speaking with her Principal for final confirmation. 8/25/09: > APW rec'd new dates from Mary Lynn = April 7 - 11, 2010. > Needs new paperwork, etc. BJS told APW to tell client we will send as soon as we receive confirmation from her that the new dates have been approved. > BJS updated the BIBLE Screen with the new dates - made no other changes at this time - will wait for confirmation before contacting hotel, charter comnpany, etc. 9/8/09: > Per APW, new dates of April 7 - 11, 2010 have been approved by the Board. > All is a go as far as the school is concerned. > BJS confirmed new dates awith Hotel & Atlantic Coast and they are all fine. > BJS sent new Deadlines to APW as well as revised PTP and IOG showing the new dates of April 7 - 11, 2010. > Revised CN Stuffing to be sent later this week. 9/28/09: > BJS completed REVISED CN and mailed to Mary Lynn via USPS 2-Day Priority Service. > K, First Payment & MMDays Application all due NLT 10/15/09. 10/19/09: . Rec'd K via mial. 12/22/09: > rec'd check #1511, $30,505.00 - INV #4735, PIF. 2/4/10: > BJS mailed signed K to director. 2/5/10: > Rec'd FPGF, RL & HIF via fax. > Total pax = 136 (112 + 24). > Rms / Pax 17 Sx / 102 00 Qt / 000 03 Q / 012 05 T / 015 03 D / 006 01 S / 001 TOTALS = 29 ROOMS and 136 PAX (112 + 24). > BJS updates IOG and Bible accordingly. > Comps = 6 (based on 1 / 20 Paid) > BJS placed order for 112 CAV Dvds and 1 moasic. > BJS sent info on to JAF for Final INV prep. > Added Security Guard (1 / night x 6 hrs / night x 2 nights x $35 / hr. = $420). > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS 2/15 3/1/10: > BJS reviewed Final INV, then emailed and mailed to client, APW & JAF. > $29,635.00 DUE. 3/3/10: > BJS updated IOG to reflect the You'r eInstrumental Workshop which Mary Lynn and BJS added this morning. Will be on Friday, 4/9/10 at EPCOT, from 9:15pm - 11:45pm. > She will send me exact number of student's participating in wkshp and then BJS will bill her accordingly at $25 ea. 4/5/10: > Balance Due = $4,351.00 4/6/10: > Rec'd check 1523, $2,650.00. > Balance Due on account = $1,701.00.
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