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Toronto, Ontario, CA,
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Washington, DC, DC
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X, PA
York, PA
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Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
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Start
Date:
Time:
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Date:
Time:
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Due
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Due
Received
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Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/12/99: > Received Application & $300 Registration Fee for Musicate Y2K- New York (1) > Total pax = 75 (60 + 15) 10/21/99: > BJS began work on Bible & Contract Notebook. > LM for Melissa as I am not certain if she will be departing on Saturday night or Sunday morning. 10/25/99: > BJS LM 10/26/99: > Pronounced Gree-gul > Called main office & LM in Melissa's voice mailbox. Need answer re: Saturday night stay or departure? 10/26/99 >Per Melissa: won't know an answer until next week. She still needs to discuss with boosters. __X___BJS__X___ 10/31/99: > BJS completed Bible & Contract Notebook and included P.S. on Cover Letter re: we need definite decision on Saturday night stay by 11/19/99. > MWL to process and mail UPSP 2-day ($3.20) on 11/1/99. > MWL, per SOP, please remember to include: > Musicate sticker on Notebook cover > Y2K brochure under tab #2 with Sample (highlighted) New York (1) IOG > Also include show list from most recent issue of Playbill, NOT the listing from Heritage, because it has prices on it! > Seating / Set-up Information Form. > Original of Registration / Clinic fee $300 invoice, marked PAID. > Doing your own transportation form (see me as to which one). > Check with me before sealing this up since it is the first one this year! > Contract, Deposit and Audio Recording due 11/19/99. __X__ MWL __X__ __X__ MPM __X__ 11/1/99 > Melissa called, spoke with boosters they would like to leave after musical - Saturday night. >Original invoice for Reg/Clinic Fee was mailed already. Only have copy. __X___ BJS __X___ 11/3/99: > Melissa called, received Contract Notebook & is quite pleased. > I gave her rates for the 2-night pkg: Q= $341 T= $368 D= $413 S= $576. > She may also want us to make reservation for her Bus Driver. She has the form and will complete and return should she decide to go that route. I told her the cost for the room, per night would be +/- $154.00/night. 11/5/99: > Melissa called, Contract and Deposit are due on 11/19. Her Booster mtg is not until 11/19; therefore, she may be a few days late getting it to us. Just wanted to keep us posted! 11/29/99 > Recv'd Contract, check #2468--$1,000 Deposit, and Charter Co. Information Form. 12/6/99: > BJS completed INV# 2515, $12,287.25 Due: 1/7/00. > MWL processed & mailed 12/7/99. 12/20/99: > Received Check #2475 ($2,959.00) and #2482 ($1,335.00). 1/4/00 > MWL mailed FPGF Reminder Letter today. 1/13/00 > Melissa called to say a student will be taken off the Rooming List. > She had put the Forms in the mail the day the student withdrew from the trip. > Jenni Manning is to be removed from FPGF and Rooming List. > Total=42 / 35 + 7 > Melissa just wanted to be sure there wasn't a problem with doing this. > MWL told her it was OK and will initial change upon arrival. 1/18/00: > Received Revised Room List via Fax. This one is to replace the one that was mailed on 1/13 and received on 1/19. Total Pax = 42 1/19/00: > Recv'd FPGF, Rooming List (the wrong one!), and Hotel Info Form. These are not officially due until 2/4; therefore, we will keep these on file until that time - this way, if there are any changes between now and then (2/4), we will keep ourselves from going back & forth. > Also recv'd Show Choices Sheet: 1) Jekyll and Hyde 2) Phantom of the Opera 3) Beauty and the Beast. > Received Seating / Set-Up Information Form. NOTE: She has asked for a piano! > BJS revised Bible & IOG to reflect new count. > BJS also switched from Clinic #1 to Clinic #5 in order to have the possibility of a second ensemble, possibly even an orchestra for the concert. __X__ MWL __X__ __X__ MPM __X__ 1/21/00: > Received yet another Rooming List. Count is now up to 43 (36 + 7). > BJS revised Bible & IOG accordingly. > Official FPGF & Room List deadline is not until 2/4/00. We will keep these most recent numbers on file and if no other changes, they will be come official on 2/4/00. __X__ MWL __X__ __X__ MPM __X__ 1/21/00 > Recv'd Check#2486, $2274.63 partial. > Balance Due: $5718.62 2/9/00: > As FPGF Deadline has come and gone, we will consider the Room List & FPGF received on 1/21/00 as the final and official version! > Total Pax = 43 (36 + 7) > Bible & IOG are correct as they currently stand. > Rms / Pax 07 Q / 28 02 T / 06 04 D / 08 01 S / 01 TOTALS = 14 Rooms & 43 Pax. > BJS prepared Statement & INV#2600, $1,522.75. Due: 2/21/00. Total due = $7,241.37. > MWL, please complete processing per SOP. > As these numbers are now guaranteed, please review, confirm and order as needed. Thanks! __X__ MWL __X__ ____ SMP ____ ____ MPM ____ 2/15/00 > Melissa called and spoke with MWL. > She wanted us to know that she is aware of her deadlines, etc. as far as the $$ goes, but she is having problems collecting from her students. (normal) > MWL told her that was fine, we appreciated her calling and to just keep us posted. > She was grateful. 2/22/00 > Recv'd check# 2513, $2565.00. Invoice #2486 partial. 2/23/00: > BJS prepared & mailed Statement & INV #2626, $308.00. Due: 3/3/00. (This is for the Bus Driver's Room). > Total Account Balance = $4,984.37. > MWL, please process per SOP. ____ MWL ____ 3/8/00: > Melissa called. LM for BJS to call. > BJS returned call to both Office & Home. LM. 3/13/00 > Recv'd check #2531, $1309.00, Invoice #2486 partial. 3/14/00 > Melissa called and had some questions about her current $$ standing. > MWL is faxing a copy of the most current statement. 3/15/00 > Recv'd check #2532, $878.25, Invoice #2486---partial. 3/24/00 > Recv'd check #'s 14537 & 2544, $2797.12 & $495.00---Invoice #'s 2512, 2600, 2626---PIF. + $495.00.
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