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General Trip Information
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Wed Sep 19, 2012
Trip Name
Fitch High School Choir-Virginia Beach, VA-04-24-2008
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Fitch High School Choir
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
6/7/07: > Back to VA Beach in 2008. > Definitely include Spirit of Norfolk - prefers night cruise. > Will do VA Hospital performance. > Will not do Naval Base Tour. > Wants to include Theatre / Show. > Likes the same hotel and b-fast was good. > Thursday, April 24 - Sunday, April 27, 2008. > She cannot use GPS since she has to run all funds through the school. > She will call tomorrow with amount she can send for Deposit so BJS can fax her an Invoice and we can get paid by 6/15/07 and she can get some of the Bonus Comps (like we did last year). 6/7/07: > Kay called back and she can send $5,000 at this time. > BSJ sent INV #4487, $5,000 as advance deposit for 2008 trip via fax and USPS. Due: 6/15/07. 6/13/07: > Mary Kay Hartzell called, Bookkeeper, and she cannot send funds until after 7/1/07 since trip is in next fiscal year. > BJS to fax revised INV to her attention dated 7/1/07 and due date of 7/15/07. > She'll submit to Board for approval at meeting on 6/25/07 and let me know if she needs anything more. > Group will receive 4 Bonus Comps rather than 5 . . . 7/16/07: > Rec'd check #130437, $5,000 Advance Deposit for 2008 Trip to VA Beach. > Group will receive 4 Bonus comps for a total of 6 comps inclusive. > BJS sent em to Kay to let her know we rec'd the check. 9/19/07: > BJS completed IOG, similar to last year's trip but with changes we discussed over summer. > BJS shared IOG with Kay whle at Fitch HS for the Band mtg and she was fine with it. > BJS said great and we would make PTP presentationon Monday, 9/24/07 at 3PM. > HMS, please make attachments based on IOG. I have already attached GPS and the Spirit of Norfolk Cruise. I did the cruise since they are going to share the boat with the large group from Nashua South HS. > The Choir Clinic at W&M is also attached since I have already been in contact with the Clinician, Jamie Bartlett. > HMS, please process CQRs - I have attached the three companies to request quotes from. Each company has its own CQR forms (file) in Word - Share / Bryan / Transportation. Be certain to fax a copy of the IOG when requesting quote. I put a copy of the IOG I the blue transportation folder. Thanks! __X__ HMS __X__ 9/23/07: > BJS ran rates and then completed PTP for delivery tomorrow afternoon at 3PM. 9/24/07: > BJS and Lucia met with Kay at Fitch HS. > Very pleased with all inclusions; however, cannot afford three nights at hotel, so she wants to return home through the night on Saturday, arriving school Sunday morning. This will save her Sunday's meals and the cost of one noght at the hotel. > BJS revised Bible, IOG and attachments accordingly. > HMS, please fax revised IOG / CQR to the charter companies. No need to re-send to Cleveland South Eastern Trails since we know they are SOLD OUT already. Thanks! __X__ HMS __X__ 9/25/07: > BJS completed PTP Rev1 and emailed to Kay along with IOG Rev1. 9/26/07: > BJS emailed Lakefront Lines quote to Kay with PPBCC. 10/15/07: > Ready for K based on PTP Rev 1. > She is doing her own bus. > She is NOT using GPS. > HMS, as this is going to K, please review and proceed as needed. Thanks! > BJS planning to mail CN NLT Moonday, 10/22/07. __X__ HMS __X__ 1/18/08: > BJS completed CN and mailed via USPS 2-day for arrival early next week. > K and Second Payment due 2/1/08. 1/24/08: > Rec'd signed K via fax. > BJS mailed fully executed copy back to K. > HMS< as this is now UNDER CONTRACT and we have their initial deposit, please review and proceed as needed. Thanks! __X__ HMS __X__ 1/29/08: > Rec'd check #132865, $8,972.50. > INV #4582 PIF. 3/17/08: > Rec'd FPGF (via a PCCF), RL, HIF & CCIF. > Total Pax = 51 (47 + 4) > Rms / Pax 9 Q / 36 3 T / 09 3 D / 06 0 S / 00 TOTALS = 15 ROOMS and 51 PAX (47 + 4). > BJS updated IOG and Bible accordingly. > BJS placed order for 47 CAV dvds. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 3/18/08: > BJS faxed and mailed FI #4605, $4,702.50. 3/25/08: > Rec'd check #133540, $4,702.50. > Account is PIF. > Gross Receipts = $18,675.00. 4/15/08: > BJS emailed Final Itinerary to Kay & DSC. > FI Pack to be mailed via FX 2-day on Wednesday for arrival NLT Friday.
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