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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/24/07: > DSC got PGIF from Client. 9/26/07: > BJS completed IOG. > Group asked rfor 3 nights and 3 full days of activities; however, their inclsive budget is $550 - can’t be done, not even close, so BJS adjusted and gave them two nights and everything they asked for with the exception of Medieval Times (they don’t need to do that in NYC). > BJS secured Hilton Hasbrouck Heights (3 nites, will only need two). > HMS, please make attachments and request charter quotes and proceed as you see fit. I know our Guggenheim Museum info is old and will need updated. > Let me know once you have made and updated the attachements, then I can complete the rates and PTP. Thanks!!! __X__ HMS __X__ 9/27/07: > BJS ran rates then completed PTP and emailed to DSC. > She is delivering to group tomorrow. > BJS gave Atlantic & Venture Quotes to DSC via phone. > Please note, one of the two B-way Shows is actually not a Browadway Show, it is either at Philadelphia Orchestra Concert in NYC at Carnegie Hall, or a production of South Pacific at Lincoln Center. Combined value for these two attractions = $140. 9/28/07: > DSC met with client, likes what we presented, but still want to see 3-night option. > Delete Security Guard - BJS deleted Attachment. > BJS created 3-nite IOG and added Rose Space Center & Hayden Planetarium, to include IMAX.. > Also added $5 Meal Credits for lunch all three days as requested. > Venture is their charter choice, HMS, please fax REVISED IOG for a re-quote from Venture based on the new 3-Nite IOG. At this point, DSC can not tell which way they are going to go, two night or three night, but regardless thay want to use Venture, so please make certain we secure the 2-55 passenger coaches. > They will use GPS! (see note 10/4/07 - they have decided not to use GPS). > BJS updated Bible and attachments based on 3-Night IOG. > Booster Mtg this coming Monday and they would like to make final decisions at that meeting, so if we can have PTP Rev1 to them by then, it would be great! __X__ HMS __X__ 10/1/07: > BJS ran rates and then completed PTP Rev1, the three night option. > BJS emailed to Director, Trip Coordinators and DSC, including 3-nite IOG and PPBCC with revised rates from Venture, their selected carrier. > The group is making a decision tonight at their booster meeting and then we will proceed as needed. > The charter quote in the system from Venture is still the 2-nite trip quote. > The package rates on the Bible screen are for the 3-nite package. 10/4/07: > Per DSC, ready for K based on 3-Nite Revision which we did for them on Monday, 10/1/07; HOWEVER - DATES MUST CHANGE!!! 10/10/07: > Rec'd new dates from DSC. > Wednesday, March 26 - Saturday, March 29, 2008. > BJS updated IOG dates and Bible Dates, but now need to find hotel that can accommodate since Hilton Hasbrouck Heights is SOLD OUT over these new dates. > Ready for K based on these new dates, so long as everything can still happen as planned and no price increase. > HMS, as this is going to K, please review and proceed as needed. You will need to update dates on attachments and secure coaches from Venture based on these new dates. > Also, Philadelphia Orchestra will not be at Carnegie Hall over these dates, so they wil lhave to select either a second B-way Show or South Pacific and Lincoln Center or a NY Philharmonic Concert . . . To be continued based on client's wishes. DSC wil lneed to find out their choice, but this will not hold up preparation of CN. > Group has now decided NOT to use GPS. > BJS planning to work on CN this weekend and mail NLT Monday 10/15/07. Thanks!!! __X__ HMS __X__ 10/25/07: > BJS decided to go ahead with the Hampton Inn Newark since nothing else was available due to date change. > BJS revised IOG and attachments accordingly, then ran rates and completed PTP final version. > BJS emaield to Director, Trip Coordinators and DSC. > Contract to be mailed 10/26/07 so it is there when the TCs return to the office after being out all next week. 10/27/07: > BJS mailed CN including INVOICES. > Due 11/19/07. > BJS emailed to DSC. 11/21/07: > Rec'd K via regular mail. > Rec'd Deposit check from Boosters, #1397, $18,029.78. 12/6/07: > BJS faxed and emailed OK TO PAYS to Trip Coordinators, Eileen & Ken Gedicke re: Hairspray & South Pacific. > Email = Eileen@gpfcampground.com > Fax = 804-642-4996 > Mailing Address = 3149 Campground Rd., Hayes, VA 23072. 12/14/07: > Rec'd OK TO PAYs for 88 Hairspray & 88 South Pacific tickets. 12/31/07: > Rec'd Booster Check #1405, $20,000.00. 1/3/08: > BJS EMDSC that we rec'd $20,000 check. 1/10/08: > BJS and HMS reviewed IOG and made changes in order to accommodate Radio City & NBC Tours. > HMS will update attachments as needed. __X__ HMS __X__ 1/10/08: > BJS mailed fully signed copy of K to school address. 2/5/08: > Rec'd Final Version of RL via email from Eileen. > FPGF & HIF were received via fax on 1/25/08. > Total Pax = 88 (77 + 11) > RMS / PAX 19 Q / 76 01 T / 03 04 D / 08 01 S / 01 TOTALS = 25 ROOMS and 88 PAX (77 + 11). > BJS updated IOG and Bible accordingly. > BJS placed order for 77 CAV dvds. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/5/08: > Since below minimum pax of 99, we decided to delete 1 comp. BJS will include note with final inv. > BJS mailed FINAL INV #4587, $10,326.16 + Ststement. > Total Due on Account = $18,856.22. > BJS attached Below Minimum loss of comp note to Inv. 2/22/08: > Rec'd check #1414, $18,856.22 - PIF. > Account is PIF > Gross Receipts = $56,886.00. 3/15/08: > BJS completed FI and then mailed complete FI Packet to DSC via FXSON for delivery on Monday. > DSC is delivering to the Gedicke's sometime next week - unsure as to when as so this moment. > BJS emailed FI to DSC. > BJS faxed FI to Venture Tours. > BJS faxed FI to Hampton Inn Newark.
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