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Toronto, Ontario, CA,
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/7/07: > Want to do the same trip, but would prefer not to have them do everything at exactly the same time. > Will need to be set up as two separate trips / files in TPMS. > Want to use any one of the San Antonio Children's Choir directors for their Clinician and the availability of their dates can determine the trip dates. Either May 9 & 10, 2008 or May 16 & 17, 2008. > Clinic will be a single 90-minute clinic and each school will perform a few numbers and they will do a few combined numbers as well. > Total combined pax = 125 (90 Students + 35 Adults). > Tanglewood ES is the slightly larger and more afluent school. > BJS broke 90 students in 40 for Daggett & 50 for Tanglewood. > BJS divided 35 adults into 15 for Daggett & 20 for Tanglewood. > Daggett = 55 (40 + 15) > Tanglewood = 70 (50 + 20) > Much of the same as their trip in 2006, but DELETE Ripleys and ADD a trip to the Top of the Needle. > Keep River Cruise. It can be at the same time, but separate boats for each school. > Sea World rather than Fiesta Texas (obviously all together on Saturday). > Charter quotes as before, one driver was kinda scary (quite old gentleman - drove really fast and frughtened the director and some of the parents). > Will use GPS for payments. 9/18/07: > BJS has dates confirmed, so he sent EM to both Jerri and Robyn . . . Dear Jerri & Robyn: GOOD NEWS!!! I just got off the phone with Marguerite McCormick, Director of the Children's Chorus of San Antonio and she has agreed to conduct a clinic with your ensembles on Friday, May 9, 2008 from 2:00pm - 4:00pm. Please Note: You will needs to provide your own accompanists and she will need copies of your clinic repertoire by mid-March. Now that the clinic has been set, we will continue with our planning for the remainder of your trip. I will forward your Pre-Trip Planning Proposal as soon as it is complete. Do not hesitate to contact me in the interim if you have any questions or concerns. Thanks and have a great Tuesday, 10/3/07: > BJS emailed PTP and IOG to Robyn's attention. > Copied Jerri as well. > Will EM charter quotes as soon as received. ived. 10/4/07: > BJS mailed hard copy of PTP in CCIS Pocket Folder with CCIS Folio, luggage tag, pen, AVP info, GPS info, CAV info and sample. 10/4/07: > BJS emailed charter quotes to Robyn. 10/9/07: > BJS emailed Jerri & Robyn to see if they arer ready to proceed. 10/15/07: > BJS updated Jerri's email address. > BJS sent email to Marguerite to see if she was able to do clinic from 3 - 5 rather than 2 - 4 as we originally discussed. Jerri is concerned they might be late if they start it at 2pm. To be continued . . . 10/15/07: > BJS alerted Jerri and Robyn to the fact that the clinic is now 3 - 5 rather than 2 - 4. > Once we get the go to K, we will adjust IOGs and attachments. 12/4/07: > BJS emailed GPS Rate Worksheet. 12/6/07: > BJS called Robyn re: GPS Rate Worksheet > Completed worksheet together on -line. > We also adjusted numbers a bit since she is now using 1 57-passenger coach from Gotta Go Express ratehr than 2-49s as originally requested. > BJS updated Bible and IOG accordingly. > HMS, as this is going to K, please review and proceed as needed. Thanks. BJS planning to mail K this weekend. __X__ HMS __X__ 1/14/08: > Rec'd signed K, then BJS mailed fully executed copy back to client. > Group is UNDER CONTRACT and has begun making payments thru GPS. 1/22/08: > Robyn and Jerri are interesetd in Comp Site Visit Room for Thursday night, 2-14-08. They also want Friday night if both nights are available. They realize they are responsible for the second night. 3/28/08: > Rec'd FPGF, RL, & HIF. > TOTAL PAX = 57 (45 + 12) > Rms / Pax 5 Sx / 30 5 Qt / 25 0 Q / 00 0 T / 00 1 D / 02 0 S / 00 TOTALS = 11 SUITES and 57 PAX (45 + 12) > BJS updated IOG and Bible accordingly. > BJS placed order for 45 CAV dvds. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks!!! __X__ HMS __X__ 4/17/08: > BJS faxed and mailed STATEMENT OF ACCOUNT. > Balance due = $710.89. 9/29/08: > Rec'd check #6864, $67.33. > Account is PIF.
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