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Toronto, Ontario, CN
Toronto, Ontario, CA,
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X, PA
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OR
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
6/15/07: > Rec'd check #49093, $7,000.00 for Advance Deposit towards Nashville '08. 8/16/07: > Rec'd EM from Cathy re: changes she'd like to make from 2003 Nashville trip . . . Here we go...trip info for our group. Trip dates 4/10-4/13. Confirmed with school and unchangeable. Itinerary - same as last time. Here are some suggested revisions: 1. Leave time....I would love to leave at 6 a.m. rather than 5 a.m.....which will depend on the time of the school performance. If I remember last time, we had 'lots of time before and after the performance, so after I confirm with the school and get the performance time, I'd like to at least look at that possibility. 2. DInner at Picadilly was a good deal - not fast food, but it was a quick in and out. Would like to keep that one. 3. Friday - definitely need a later start time..breakfast at 8-8:30 a.m., leave at 9-9:30 a.m. The travel the day before makes it hard to rise early. I imagine some of these start times are dependent on the rest of the schedule....like when we can arrange a clinic. I would like to use Dean Entsminger as my first choice, having personally talked with him on several occasions; but James Kimmel would be okay as well. A clinic an hour later than our previous trip, please (and better directions/more travel time to get there....we missed over half of our clinic because of bad directions). 4. Lunch at Jillian's was fine. 5. Need to spend a little less time at the mall and arrive earlier at the Opryland Hotel. There are shops and things to see that are more enjoyable at Opryland Hotel than the mall. LOVED Rachel's Restaurant...please keep that in there for the dinner plan. 6. Grand Ole Opry...I guess we will go again. I'm praying for a bigger name to be performing because the Radio Show we saw was a sleeper (literally, the kids were falling asleep!!) 7. Saturday - later start by one hour. Later recording studion session by one hour. Keep Hard Rock (the best Hard Rock so far has been that one) and definitely keep Country Music Hall of Fame. We had too much time planned for the Hard Rock, so maybe we can crunch the time a little and make up for the late start during that part of the day. I don't want any less time planned for the museum. 8. Please try to book us at the Wyndham in Roanoke...by far the best hotel accommodations we've had on one of your trips. The breakfast was also fabulous and a nice treat after such a late night arrival on Saturday. 9. I will contact the school and church to set up our performances. 10. If you are still willing to set up the bus for us, I want to use Fun Tours. Please ask for Charles Ellmore to book us and request Paul Jacko and Deedee (if she is driving again) as drivers. Paul has driven every trip for us except the time we flew to Texas. 11. I have down that we have a $500 credit towards this trip (due to the glitches in NYC) and 5 comps because of our early deposit of $7000 on 6/15/07. Thanks, and let me know your thoughts on this. Cathy 8/30/07: > BJS completed IOG, made attachments, ran rate, and then completed PTP. > BJS emailed PTP, IOG & Newton's PPBCC to Cathy at home and school. > BJS detailed what we were able to do regarding her changes from 2003 in cover letter via email . . . > Leave Time - adjusted to 6AM as requested. > Dinner en route at Piccadilly - Piccadilly has closed a number of their locations, including their Knoxville restaurant. It has been replaced with Sonny's BBQ. We booked a very large group at a Sonny's in Cocoa Beach this past March and they really enjoyed it. > Friday, later start time adjusted. > Clinician: Dean Enstminger is unavailable, he will be conducting the Fairfax County 6th Grade All-County that particular weekend. I have contacted James Kimmel and am awaiting confirmation. > Lunch Friday - Jillian's has closed and I replaced it with the Rainforest Cafe (also at Opry Mills). > I shortened the time at Opry Mills and lengthened the time at the Opryland Hotel. > Dinner Friday - Rachel's has closed and I replaced it with the Water's Edge Marketplace at the Opryland Hotel. It was highly recommended and we were told it would be a restaurant comparable to Rachel's. > Grand Ole Opry - artists have not yet been confirmed, so at this point, we cannot say who will be performing. > Saturday - could only move later start by 30-minutes, as Studio B cannot be moved to 10AM. The recoding sessions start at 9AM. I am trying to schedule the Country Music Hall of Fame for 10:30, immediately following Studio B and then we can do Hard Rock for lunch after that. You can then depart for Roanoke following lunch and get to Roanoke about an hour earlier than in 2003. > I was able to place your group in both of the same hotels as 2003. > I have requested a charter quote from Charles Elmore at Fun Tours and noted your driver requests as well. In addition, I requested quotes from Atlantic Coach, Newton Bus Service and Venture Tours. At this time, only Newton has returned a price and it is included in the proposal. I will forward the remaining quotes as they are received. > BJS to follow up at the end of next week INW as she is having a Chemo treatment on 9/4/07. 8/30/07: > BJS mailed PTP at 11.06PM. 9/4/07: > Rec'd email from Cathy . . . This looks great! I think you've covered/explained everything. I need to be able to quote a trip price to my 8th grade parents tonight...and the only thing missing is the bus quote from Fun Tours. Can you get that from Fun Tours today, or should I try and give them a call? (I know you're at their mercy...I'm talking about having time to give them another call IF you haven't already heard from them). 9/4/07: > BJS emailed Fun Tours quote & PPBCC to Cathy and then called and spoke with her. > She wants the Fun Tours coaches and is ready for Agreement. > HSM, as this is going to K, please review and proceed as needed. I hope to mail K NLT Wednesday or Thursday of next week. Thanks! __X__ HMS __X__ 9/5/07: > Per Cathy - NO Create A Video. Make certain they do not send cameras. BJS told her there would NOT be a price reduction. 9/5/07: > BJS emailed Venture quote to Cathy, already have Fun Tours under K and Venture was outrageous anyways! > BJS advised Cathy that we are confirming her inclusions and we will forward CN in the next week or two. 9/6/07: > BJS sent EM with Atlantic Coach quote. 9/6/07: > BJS revised IOG to try an accommodate Studio B. > Did NOT update attachments. 9/14/07: > Cathy called about pet allergy boy. > BJS agreed to call the hotels on Monday and see what is up . . . 9/17/07: > BJS emailed Cathy re: hotels / pets . . . Cathy: I spoke with both hotels late this afternoon and theWyndham is expected to have their renovations at least 90% complete by the time your group is in house and they will no longer be Pet Friendly at that time. Even now, they allow pets only on one floor (she thinks it is the 1st floor) so they could keep that particular student as far away from the former pet floor as possible. The Hampton Inn Vanderbilt (on West End Avenue) is pet free. I hope this helps. 10/12/07: > BJS completed CN and mailed via FXSON (on Saturday AM) for Mondaty delivery. > K & INV #4526, $15,697.12 all due 10/24/07. > Also included 2nd Payment INV #4527, $15,697.12 - due 01/11/08. > BJS applied the $7,000 Advance Deposit equally amongst all 90 projected pax ($7,000 / 90 = $77.77) and told Cathy so in cover letter. Also mentioned that she would receive credit for all 8 comps and the $500 Generousity Credit from last year on her Final Invoice per SOP. 10/26/07: > Rec'd signed K. > Rec'd check #1219, $9,100.00 toward INV#4526. > Balance due on INV = $6,597.12. 1/10/08: > BJS mailed signed copy of K to client. 1/21/08: > BJS mailed Statement to Cathy, Current due on account = $22,294.24. 2/26/08: > Rec'd FPGF, RL & HIF. > Total Pax = 89 (68 + 21) > Rms / Pax 16 Q / 64 03 T / 09 07 D / 14 02 S / 02 TOTALS = 28 ROOMS and 89 PAX (68 + 21) > BJS updated IOG and Bible accordingly. > BJS placed order for 68 CAV dvds. (3/12/08) > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/27/08: > Rec'd check #1236, $15,697.12 - Second Payment INV, #4527 - PIF; however outstanding balance in First Payment INV remains at $6,597.12 3/12/08: > BJS faxed and mailed final Inv #4600 ($10,372.76) and Statement. > Total due on Account = $16,969.88. 3/13/08: > Cathy called and she is not expected to survive. > Has taken a permanent leave of absence. > They have another director who is filling in for her until the end of the year. > Jeff is handling some of her duties as far as the trip goes. > Needs us to take care of performance en route Thursday and church in Roanoke in Sunday. 2nd Pres backed out yesterday. > Other director's are taking her place. > Asked BJS to email her copy of Statement and Inv. (done). > BJS called DSC and she is sending flowers. > DSC has agreed to call Lois at Radford HS and see if she'd be willing to host the choir for an informal concert on Thursday at 1PM. > DSC is also going to make some calls to some churches in Roanoke to see if they can perform some prelude music on Sunday, 4/13/08. ____ HMS ____ 3/25/08: > Rec'd check #1239, $16,969.88. > Account is PIF. > Gross Receipts = $48,767.00 3/25/08: > Cathy called and spoke with BJS. > She wanted to make some changes to Friday in Nashville . . .move CMHF to Saturday and then depart for Roanoke an hour or so later. > BJS checked with DSC re: Church Service on Sunday and they'll have to be at church around 10AM, so we really can't make the departure from Nashville any later; therefore, IOG needs to stay as is. > BJS sent email to Cathy to let her know were not able to make the change due to driver hours. > Also suggested $5pp Spachetti Lunch following church service at Calvary Baptist. They have a $10 meal credit, so the $5 would be a savings and put $5 in their pocket. > BJS updated IOG with Radford HS performance en route to Nashville and Church Performance on Sunday in Roanoke. 3/26/08: > Per Cathy, they are going to do the Spaghetti Luncheon at the church following the service at $5pp. The remaining $5 of the $10 meal crtedit they can put in their pocket. > Make meal credit check payable to Tom Upton and mail to the school address. > Send FI Packet to Karen Upton at the school address. > The scholarship check in May should be mailed to Kay Perkinson (her email address is kayperkinson@norfolkchristian.org). > Wants to remember that she wants Paul Jaco as driver from Fun Tours. BJS checked on Fun Tours K and two specific drivers have been requested. > 30-minutes of music for performance at Radford - can do less if necessary. 3/26/08: > Per DSC, here is the church contact info: Calvary Baptist Church Mark DuVall, Minister of Music 608 Campbell Ave SW Roanoke, VA. 24016 p -540-344-9237 f - 540-982-1389 music@calvaryroanoke.org web site - calvaryroanoke.org 3/27/08: > Per DSC, answers from Lois re: Performance at Radford HS. Answers: > Yes, front of the school. I will be there to greet. > It would be great if they could do a full program for my kids (30-monutes). It will > be just my choir kids. Unfortunately with SOLs and APs, we cannot do a > full assembly. We will be preparing music for our trip and probably > won't have a full program at that point--so we will do maybe 20 minutes. 4/3/08: > BJS completed Final Itinerary and then emailed to Cathy, DSC, Mark DuVall (Calvary Church), Jim Kimmel (Belmont Univ), as well as Karen Upton and Kay Perkinson (at Norfolk Christian). > BJS mailed FI Packet via FX SON for arrival on Friday at school, attn: Karen Upton. > Meal Credit check was made payable to Tom Upton, per Cathy's Request. > BJS mailed (UPSP 2-day) CCIS blanket & personal note to Cathy's home address. > BJS faxed FI to Chris at Fun Tours and noted hotels as well as driver requests. 4/3/08: > Rec'd check #1247, $16,969.88 - Accoutn is PIF - Gross Receipts = $48,767.00.
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