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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/21/99: All previous notes hand written in Correspondence File. 9/27/99: > BJS completed PTP. Included Fiesta-val Application. > DSC to p-up this afternoon & then meet w/Client on Wed., 9/29. > Please note, I have made revision to the IOG due to St. Louis Symphony concert in am Friday, rather than pm. > Shifted Planet Holywood a little later in the afternoon. > Deleted American Bandstand Café. > Moved Riverboat Cruise to Thursday pm with Dinner / Dance. > Moved Zoo to Friday afternoon. > Included Hampton Inn Downtown as hotel. __X___ MWL __X___ __X___ MPM __X___ 9/30/99: > DSC met with Client in Roanoke. > Very pleased with PTP. > Sharon will send first three pages of PTP to parents for final approval. > Booster mtg 10/26. We should have some sort of answer by 10/28. > She wants us to handle coaches with Linkous. She is aware that our price to her may increase due to drivers rooms, other charges, etc. MPM please let Mike know that we will be handling this and we need formal quote with IOG and Driver's Rooms, etc. __X__ MPM __X__ 10/7/99: > Per DSC, Sharon needs total pkg to be NGT $350 ALL-Inclusive. > Delete two additional comps. > As needed for $$$, delete all attractions except Riverboat Cruise & Baseball Game. > Make any remaining meal credits $5, not $10. > Will consider Thursday AM departure even as early as 4am, in order to save $$$. > Needs revision NLT 10/15. __X__ MPM __X__ 10/7/99: > BJS spoke with Sharon. > OK to switch to Friday activity day, with afternoon cruise. Delete Symphony, keep Zoo & Lunch at Planet Hollywood. > BJS completed revised IOG & Bible. > Adjusted count to 94 (80 + 14), per Sharon's suggestion. > We will need to get quote from Linkous, based on this IOG and let him know that we are handling the coaches for Sharon. __X__ MPM __X__ 10/15/99: > BJS completed PTP Revision I and faxed to Sharon, with the exception of the revised charter quote from Linkous. (He has had it since 10/7 - BJS called & LM). > Complete hard copy to follow once charter quote is received. 10/18/99: > BJS received revised charter quotes from Mike Linkous, rates are higher due to trip to 6-Flags. We also have to add Bus Driver's Rooms (1/coach). > BJS completed PPBCC. > MWL, please mail complete Revision to Sharon & fax copy to DSC. > I already faxed Revision I on Friday, excluding the PPBCC. Please fax PPBCC & page 3 of revision to Sharon & DSC as well. __X__ MWL __X__ 11/1/99: > Per DSC conv with Client > Change from 1 Single Comp to 2 at the Double rate. BJS revised rate, up $2pp. > Ready for Contract, please review and confirm as needed. > Contract to mail NLT 11/9/99. __X__ MPM __X__ __X__ MWL __X__ 11/13/99: > BJS completed Contract Packet and did up Revsion to show two comps @ dbl rather than 1 @ single as originally requested. Rate increased $2pp. > MWL, please process per SOP and mail NLT 11/15/99. > Contract & Deposit due date: 12/10/99. > As this has gone to Contract, please review & confirm as needed. __X__ MWL __X__ __X__ MPM __X__ 12/6/99: > BJS note that St. Louis Cardinals are not playing 4/28/00 - last game until May is 4/27/00. 12/14/99: > Received signed Contract. 12/22/99 > Recv'd Deposit check #1065, $4150. > As we now have Contract & Deposit, please review and confirm as needed. __X__ MWL __X__ ____ SMP ____ ____ MPM ____ 1/4/00: > BJS prepared INV# 2544, $13,635.50 due: 1/28/00. Also did Statement. > MWL, please process and mail per SOP. __X__ MWL __X__ 1/5/00: > MWL spoke with Sharon to confirm that she was doing more than just Parade and she is! 1/5/00: > BJS LM re: no Baseball Game and Friday evening activity(s) following Competition performances. 1/5/00: > Per BJS conversation with Sharon: > BJS Revised IOG due to more groups than expected in Competition and no Baseball Game. > Deleted planned Shopping Time at Union Station. > Have to change Gateway Riverboat Sight-seeing Cruise since Fiesta-val needs 3pm - 6:30pm for performances. > Please check to see if a Dinner Cruise would work into their schedule & budget. $$$ available from Baseball Ticket, Meal Credit at Stadium and regular site-seeing cruise is a total of $29. __X__ MPM __X__ 1/31/00 > Recv'd check# 1070, $10,000.00--partial First Payment. 2/1/00 > Mailed FPGF Reminder Letter today. 2/14/00 > Recv'd check #1077, $3635.50. For the remainder of First payment. Invoice# 2544, PIF. 2/23/00 > Recv'd FPGF, Rooming List, and Hotel Info Form today via fax. > Total Pax = 92 (79 + 13) > Rms / Pax 18 Q / 72 02 T / 06 04 D / 08 06 S / 06 TOTALS = 30 Rooms & 92 Pax. > Per DSC converstion with Client, wants to delete the Zoo and add the Gateway Arch and Museum of Western Expansion in it's place. I realize, as foes she, that this will create a price change. She is fine with that and the final invioce will reflect the new rates. > BJS revised IOG accordingly. > Please make this change as requested. > BJS revised IOG & Bible based on guaranteed numbers. > As these numbers are now guaranteed, please review, confirm and order as needed. Thanks! ____ MWL ____ ____ SMP ____ ____ MPM ____ 2/23/00: > BJS advised DSC that Gateway Arch is Sold Out on Friday. She will advise Sharon Johnson. > The IOG and rates, etc. will all go back to as contracted! > BJS revised IOG back to the old one, keeping the Zoo. > Please review, confirm and order as needed. Thanks! __X__ MWL __X__ __X__ SMP __X__ __X__ MPM ____ 3/15/00: > BJS prepared, faxed & mailed, Statement & INV #2640, $16,489.50. Due: 3/13/00. > MWL, please process per SOP. __X__ MWL __X__ 3/17/00 > Recv'd signed Receipt Form (1) from DSC via fax. 3/24/00 > Recv'd check #1085, $16,489.50, Final Payment Invoice #2640---PIF. 3/27/00 > Fiesta-butt sent and verified the schedule for Patrick Henry. > It goes into Friday evening---ending time being approx. 9:30pm, thus cancelling-out their Dinner Cruise. > Per BJS, MAYBE could do sight-seeing cruise between lunch and performance. > MWL has spoken with DSC---she is to contact Sharon and get back to us. > MWL marked IOG. __X___BJS__X___ 4/3/00: > Sharon called DSC about the above. > She wants to keep the indoor drumline and guard performances on Friday evening; therefore, we need to cancel the Dinner Cruise and replace it with the 11AM hour long sight seeing cruise and move the Zoo to following lunch at Planet Hollywood. > BJS revised the IOG accordingly. > MPM, check into this ASAP and advise BJS! Thanks! ____ MPM ____ 4/5/00 > Sharon Johnson called and spoke with MWL as Debbie was at an appointment. > She had a few questions: needed the address/phone number of the hotel. Done. > She wanted to see if we knew how far her hotel was from the Sheraton (that's where the parade is going to be). Have to check. > Wanted to know if there was any possibility that @ Planet Hollywood they could get 6 Vegetarian Meals? MWL passed on question to MPM for answer and told Sharon that we would get back to her. They need 6 veggie meals, please. _____MPM_____ 4/11/00 > Per DSC, Sharon has cancelled her Concert Band performance with Fiesta-Butt. She (Sharon) has already called Fiesta-Butt herself to make the change. > This does not affect Friday's schedule, just Saturday's. 4/20/00: > BJS completed Final Itinerary. > Please process and FedEx this afternoon, S.O.N., to her home address. > Please forward to all vendors as needed ASAP, this group arrives in St. Louis next Thursday, one week from today! Thanks! ____ MWL ____ ____ MPM ____ ____ SMP ____ 4/26/00 > If you can f---n' believe it---Fiesta-Butt changed the Auxiliary Competition Site for Friday, 4/28. > The times remain the same. > MWL called Sharon to tell her to look for a fax from me re: the above. > MWL faxed info with note to pass along info to Bus Drivers as we are unable to contact bus company before they leave on their trip. > Sharon said no problem.
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