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OR
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
> School email address: sran_jd@access-k12.org (really slow & bad, per Jeff, so use personal email when able). North Lima Ohio to Orlando 1,020 miles = approx. 19 hrs non-stop North Lima to Daytona Beach 968 miles = approx. 17 hrs non-stop Daytona Beach to Orlando 60 miles = approx. 1 hr. 9/2005: > Kay Williams suggested that I call on Je.., so BJS left a packet on 09/14/05. 10/3/05: > Rec'd RFP via mail as well as copy of New Horizins Itinerary from 1999. > Would like proposal based on similar inclusions. > BJS ran mileage > BJS created IOG. > BJS called school fro Jeff's email, sent thank you email and asked to schedule PTP appointment for Thursday or Friday of this week. 10/4/05: > BJS called and LVM for Jeff. > Need to schedule appointment to present PTP. 10/5/05: > Jeff called, > Scheduled PTP mtg for 10AM tomorrow (Thursday). 10/6/05: > BJS met with Jeff at South Range. > Extremely nice and extremely pleased with what I presented. > Especially liked the personal service, options provided, etc. > Wants Hampton Inn LBV rather than Buena Vista Suites. > Hopes to make final decision in 1 - 2 weeks. > Would be a no brainer if we offered the individual billing service like New Horizons! > BJS explained that we will look into this and even bill on our own if needed to get his business. > BJS left multiple IOG and rates with Jeff as well as MMDays and Universal applications, partially completed. > BJS mailed thank you note. 10/7/05: > As Jeff was unsettled on coach choice and it sounded a if he may want the 56's from Lakefront, BJS called Leah to see if she could hold 3-56s with AmEx. 10/11/05: > BJS spoke with Jeff and learned that this trip is for April 2006, not 2007!!! > Booster Mtg is tonight and he expects them to be well pleased with our proposal and all looks good. > We will have to change all arrangements to 2007 once we get the go ahead. > The choir actually travels this year, he is also their director, and is considering NY or Chicago. > He has made know plans as of yet and wants my help. > BJS emailed RFP form as well as Fitch and Jackson Milton's PTPs for 2006. 10/18/05: > BJS called Jeff to check on 2007 dates and days of week, etc. as well as Choir trip for 2006? > LVM. 10/20/05: > Spoke with Jeff, as soon as we can confirm tht we are doing individual billing, he is ready to give us the go ahead. > He WCB later today with definite dates for 2007. 12/6/05: > BJS called Jeff to see if he had dates confirmed for 2007. > LVM. 12/9/05: > Rec'd dates for 2007 from Jeff . . . We finally scheduled the date for the Florida trip. The date would be leaving Wednesday March 21 in the PM and driving overnight. Return date would be March 25 in the PM again. Reminder that these dates are for 2007. I'll get back with you soon to discuss the itinerary that we've selected from your many options. In addition, we decided that a travel guide is a must and are hoping the direct payments will be made available for each parent so I don't have to handle that end of it. Please let me know if that is not an option. 12/9/05: > BJS repsonded that this was great and I looked forward to hearing from him after the first of the year so we will know which IOG they have selected. > BJS made no changes Bible scrren, attachments or IOGs. 1/20/06: > Jeff called, now very anxious to proceed. Needs Brochures, Tour Guide, Individual Billing, Cleveland S-east Trailways and revision. 2/2/06: > BJS completed revised IOG, updated attachments and Bible, ran revised rates, then completed PTP. > BJS emailed PTP, IOG & PPBCC, then faxed as well. Hard copy to be mailed once brochures are in hand. 2/3/06: > BSJ supposedly mailed set of brochures, etc. to Jeff's attention for Bulletin Board recruitment, etc. 2/6/06: > Rec'd email from Jeff curious about flying . . > BJS responded via email with some approximate costs, etc. > Told Jeff we would proceed as he wishes. Please advise so we will know how to proceed. 2/13/06: > Jeff called to check on hard copies, has not yet received. > BJS said some were mailed on 2/3/06. > BJS mentioned that we were awaiting his transportation decision prior oto mailing additional materials. > Jeff said, oh - we can't afford to fly, we were just curious! > BJS said he would FX complete hard set of brochures, etc. 2/14/06: > BJS mailed FXPON complete set of brochures, hard copy of PTP & Disney MMDays application materials along with a CCIS cinch sack. > BJS emailed Jeff so he'd know it was on the way. 4/28/06: > BJS mailed CN via FXSON, due 9/1/06. > First Payment = $31,691.68 INV #4350, due 9/1/06. > Second Payment = $31,691.68 INV #4351, due 12/21/06. 8/30/06: > BJS called and LVM, school begins next Wednesday. > Looking for K as well as feel on numbers so GPS can forward the Group Member Registration Packets. 9/7/06: > BJS and Jeff worked through GPS Rate Worksheet and agreed upon numbers to use for GPS. > BJS actually emailed Jeff a copy of the worksheet on 9/6/06 so we could both have it in front of us and this worked extremely well. > BJS reminded Jeff to have Boosters send the $50pp deposit check to our attention at CCIS and to have the trip participants complete the GPS information and mail or fax to GPS. This payment will be due 09/13/06. 9/11/06: > BJS returned Jeff's call. > Was concerned about comps and having payments to us by 09/13/06. > BJS explained that some of them have already been received by GPS and he is sending $50 deposit check today - not a problem. > Also wondering about driver's off hours. BJS assured him that they have been instructed to bid trip based on IOG regardless - not to worry! 9/13/06: > Rec'd check from Boosters for $8,450.00 (#1828). > This is for the $50 pp which Jeff collected over the summer. 11/17/06: > Rec'd $323.76 from GPS. 12/1/06: > Rec'd $830.65 from GPS. 12/15/07: > Rec'd $6,124.25 from GPS. 12/27/06: > BJS sent email to Jeff - I received word from GPS that the parents of Amy & Katie Bush have paid the girl's accounts in full ($492.40 each). GPS also received a payment from the Boosters for the girls on 12/20/06: $25.50 (Amy) and $20.83 (Katie). Since the combination of the payments and credits have actually overpaid the girl's accounts, I would like to send a refund, from CCIS, to the Boosters and you can then handle returning monies to the girls as you see fit. If you would prefer I do otherwise, please advise as soon as possible and I will proceed as you wish. If I don't hear from you by 01/03/07, I will mail a check for the Boosters to your attention. 12/28/06: > BJS sent refund check # 5976 to Jeff ($46.33) for the Bush girls, per Jeff's request. 1/2/07: > Rec'd $14,931.85 from GPS. 1/11/07: > Jeff has questions and LVM for BJS to call upon return. 1/15/07: > BJS called Jeff and LVM. Out of school due to MLK holiday. 1/22/07: > Rec'd $2,987.94 from GPS. 01/24/07: > Rec'd FPGF< RL, & HIF via fax. > Total Pax = 171 (151 + 20 - 2 of the adults are the children of the driector & the ass't dir.) > RMS / PAX 21 Sx/ 126 05 Qt / 025 00 Q / 000 02 T / 006 07 D / 014 00 S / 000 TOTALS = 35 ROOMS and 171 PAX (151 + 20) > BJS updated IOG, BIBLE and CAV order accordingly. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ 01/25/07: > Jeff has decided against Site Visit since he has to pay fo rhis wife's air fare. Acted like he didn't know that was the case eventhough we discussed it twice this week - WHATEVER! > BJS will issue credit on Final Inv for $328.30, the price of his airfare. 2/6/07: > BJS sent email to Jeff to alert him to the fact that the MMDays Orientation Breakfast is no longer included in the MMDays package. The group will have b-fast all three days at the hotel. > He has made arrangements for a Capture The Magic photograph and he may need to adjust the scheduled time for this photo. It was going to be at 6:30AM Friday, just prior to the MM B-fast. 2/8/07: > Rec'd $2,641.72 from GPS. 2/17/07: > Rec'd $18,051.87 from GPS. 2/19/07: > BJS completed Satement of Account and mailed on 02/20/07. > Balance Due CCIS = $6,958.93 > 143 of the 151 students participated in GPS. > 10 of the 20 Adults participated in GPS. > Balance of $1,568.30 for the 141 students based on GPS receipts. > Balance of $402.40 for the 10 adults based on GPS receipts. > Group received 6 comps, 4 contractual and 2 early sign bonus comps. > Difference between what was received and what is owed is based on the fact that not all registered GPS users paid their balance & some studenst and adults did not participate in GPS so they owe for both their package and transportation portion. 2/21/07: > Rec'd email from Jeff, wanting BJS to sending rtefund check to his attention for Megan Strabala ($159.13). > BJS mailed check #6027 to Megan in care of Jeff. > BJS emailed and mailed REVISED STATEMENT OF ACCOUNT. > Balance due on Account = $7,118.06. > BJS reminded Jeff we will provide a detailed hour by hour final itinerary 10 - 14 days prior to departure. 3/20/07: > BJS met with Jeff and delivered FI Packet. > Very pleased. 3/22/07: > Rec'd call from Jeff, upset with quality of pavilions at Lori Wilson Park, wanted to use the tiki bar area at the hotel like he had done in the past. > BJS called hotel to see if it was available; however it is booked solid today and you must use their food service if using their space. > Jeff admitted that he never made us aware of the fact he wanted to use the hotel and said how were we to know! > BJS called John on site and explained. 3/24/07: > Per John, Room 443 has had no AC for the first two nights. > BJS called hotel and they assured me it was corrected. 3/25/07: > Per John, Room 443 did have AC the final nite; however, Room 437 did not have it the last two nights. > BJS to call Hillary re: some sort of compensation for this discomfort. 3/26/07: > BJS sent email to Jeff re: AC issues and our intention to resolve with DOS.
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