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Trip Notes
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( E-Mail Corporate )
400 miles = 7 hrs non-stop 9/14/05: > BJS met with Dave Drevna, Band Director at Jackson Milton HS in North Jackson, OH. > Dave was referred to me by Kay Williams at Fitch HS. > NYC > 3D/2N > May 19 - 21, 2006 > Prefers to stay in Manhattan. > Wants All-Inclusive > Budget = $400 max (including transportation). > Has former student in Phantom, so that will most likely be their show selection. > Fundraiser beginning October 1, 2006, so wants to have plans finalized by then. > First trip in two years. > Choir will also be traveling with band, Derrick Kittle, Choir Director. > PTP due to Dave NLT 9/23/05 so we can have a week to make any necessary revisions. 9/20/05: > BJS completed IOG and faxed CQRs. > BJS made attachments as able, still working on hotel. 9/21/05: > BJS called and LM for Dave - need to schedule PTP delivery (hoping for Friday). > Dave returned call and said Monday will be best due to Homecoming. Set Appointment for 2PM. > Dave asked BJS to call or send reminder of meeting. 9/24/05: > BJS emailed mtg reminder to Dave at home and school. 9/25/05: > BJS completed PTP in preparation for tomorrow's meeting. > So he knows, here is the hotel update: > Holiday Inn on 57th - SO > Skyline at 10th & 49th - SO > Edison - SO (and a dump where I would not stay) > Pennsylvania (a complete dump, bed bugs, etc, I would not stay) > Melburne at 76th & CPW - SO > Belvedere at 48th - SO > Wellington - $$$ > New Yorker - $$$ > Hotel 30 30 - $$$ > Courtyard Meadowlands - $$$ due to 11.95 b-fast. > Prime Suites Secaucus - SO > Difference between Super 8 and Embassy Suites = $60 or more pp. Difference for group no less than $2,820.00 based on 47, all at sextuple; however, the choice is theirs! 9/26/05: > BJS met with Dave at school. > Seemed very pleased with IOG; however, prices were higher than he was hoping for! > Discussed changes, deleting all lunches and all meals en route - they will be on own. > Move Suzie's to Dinner in place of Angel's. > Offer low cost seats (student rate seats) to Phantom. > Derrick may still want to solicit from another vendor! 9/26/05: > BJS returned to office and made changes in IOG, ran revised rates and then completed PTP Rev I and emailed to Dave. > Savings = $90 per person. > Told him we need hotel decision and charter decision this week. > Tried to discourage Derrick from getting another quote. > Did not make changes in attachments or rates on Bible screen. 9/28/05: > BJS called to make certain Dave received the Revision. > LM with student assistant. . . 10/4/05: > BJS made follow-up call to Dave to see where this stands. > Already gone for the day! (2.15pm) 10/5/05: > BJS called for Dave to see if they have made any decisions. > Has made no decisions, hopes to have it nailed down by the first of next week. > BJS will follow-up 10/12/05 INW. 10/12/05: > BJS called Dave to see if he has made any decisions . . . > No answer - gone for the day! > BJS sent email. We need to know whats up with this group . . . Hotel and buses are running out of patience. 10/13/05: > Rec'd email from Dave, they have decided to use another company. > BJS sent the following email to Dave in hopes of securing some answers - Dave: I wish you would have given me the opportunity to match or even beat their rates for the exact same inclusions. I know no other company offers the quality, personal service and added value items we provide. I am curious as to which company you selected and what their inclusions were so I will be able to better compete in the future. In light of the amount of time and energy we expended on your behalf, I would truly appreciate your honesty and look forward to hearing from you soon. > We will see . . . > No vendor contracts had been signed, so no cancellations are necessary.
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