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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/30/04: > DSC met with client on 11/18/04 > Client wants to go to Washington, Annapolois and Baltimore - doing certain things in each venue. Has no preference where they will stay - just need to really keep cost down. > Baltimore - shopping - see a musical in Baltimore or Kennedy Center or in Washington - the Aquarium ONLY if time is needed to be filled and there is money left to do it! > Annapolis - do a step on tour of the city and tour the Academy > Would like a clinic at the Academy if possible or at Peabody Institute (Only 1 clinic) > 3 nights in a hotel > Budget $400 All Inclusive > NO BASEBALL GAME > On first night - just travel to destination and have dinner at hotel with a meal credit so parents can provide pizza. > Hotel MUST have an indoor pool so the above pizza party can happen! > Wants to go to the Smithsonian - Museum of Natural History and the Air and Space sections specifically > Wants to go to the SPY MUSEUM > Client wants us to check into taking the bus up and using the bus for most of the triop and then taking the train back from Union Station. It can come into Newport News or Norfolk whichever -- it doesn't matter! >MUST HAVE PTP NO LATER THAN 12/8/04!! __X__BJS__X__ 12/7/04: > BJS and DSC completyed IOG. > BJS made contact with Courtyard Marriott Fair Oaks - they have the rooms and will forward K to MPB. > BJS made attachments, completed quote, and then did the PTP. > BJS faxed PTP, IOG and PPBCC to Cleint as well as DSC, also emailed to DSC and MPB. 12/8/04: > BJS told MPB to hold off on sending hard copy. DSC will speak with Clkient today and see if there are any changes to be made. I expect some as we are about 60- 70 dollars over budget. 12/20/04: > DSC spoke with Holly and she would like to make the following changes and get a Revision: 1. Delete Thursday night in the hotel 2. Leave Friday morning at 6:30am 3. If clinic could be in the afternoon and the spy museum in the morning, she would be very happy 4. She wants to check in hotel prior to going to the Kennedy Center so we may have to switch some things around. 5. Would like to add the IMAX theatre at the Air and Space Museum 6. Would like to see if there is someone at Union Station who could talk to the group and explain the history beg=hind the station. Then let them look around. An hour is probably enough time there. 7. Maybe even move train station to Saturday , cut down on shopping time at Tyson's and then go to dinner. (We can talk about this!) > DSC thinks this is all they talked about. DSC will call BJS this afternoon and we can discuss further. Holly would like the revision by Tuesday so she can get her letter out by Thursday. 12/21/04: > BJS and DSC completed revised IOG and then revised rates and PTP. > BJS emailed to DSC as well as Client. > Revised charter quote and K has been requested from Eddies. > DSC to follow-up on Wednesday. > BJS updated rates on Bible screen as well as times. > MPB, plerase update hotel info based on the new IOG which BJS copied you on earlier today. Also, alert hotel to the fact that this will be just a two night stay (Friday & Saturday) rather than three as originally planned. > BJS updated meal and attraction attachments based on new IOG. __X__ MPB __1/5__ 1/3/05: > MPB, see notes from 12/21/04. > MPB as this is now at the Contract stage, please make meal reservations accordingly. > BJS completed Contract as well as Deposit INV #3966, $3,375.00 due with K on 1/28/05. > Also sent 50% Payment INV #3967, $7,689.50 due 2/14/05. > MPB, pleae process per CCIS SOP and mail on Tuesday to the school via FXPON. > DSC Client. > QUAD Room List. > BJS printed PPBCC to VA Printer. > No CCIF Required. > NO festival Application involved. > BJS emailed Cover Letter to MPB. > Thanks! _X___ MPB __1/4__ 2/7/05: > Rec'd signed K via fax, BJS sgned and faxed copy back to school. > BJS also mailed hard copy to Holly Sunderland. > As this is now UNDER CONTRACT, please review and proceed as needed with CAUTION, for we do not yet have any of their $$$. Thanks! ____ HMS ____ __X__ MPB __2/11__ 2/9/05: > Holly called and she expects count to be closer to 33 - 35 total pax. > BJS checked phone numbers in system and updated school extension. > BJS to call back on Thursday after 10:40AM. > Anxious to get check in the mail to us prior to her departure for District Choir this weekend. 2/10/05: > BJS updated numbers on Bible screen to 35 (30 + 5) as this is what she expects them to be. > Discussed Magic Flute and the fact that it is sold out. > She liked the idea of Lazy Susan Dinner Theatre's production of the Pajama Game. > BSJ updated IOG and attachments accordingly. > She is aware that due to lower counts she will lose one of the two comps. > Needs BJS to rework rates based onlower numbers and different inclusions. > She will forward deposit check based on 35 pax at $75 each and have book keeper mail today. > BJS alerted MPB to the fact that HMS hgas already spoken with tht eDinner Theatre and will be handling those arrangements. > BJS will call the Rainforest to see if we can get in on Friday night. > BJS secured reservation at Rainforest. > BJS revised rates (savings of $56 per person) and then forwarded to Client along with updated IOG. Copied DSC, MPB & HMS. ____ HMS ____ __X__ MPB __2/15__ 2/15/05: > Per DSC, Holly is fine with the revision and is definitely ready for the Inclusion Addendum. > BJS will email addendum later today. 2/15/05: > Holly faxed RL, FPGF & HIF to VA office. > MPB forwarded to BJS via fax. > Total Pax = 34 (29 + 6) > Rms / Pax 6 Q / 24 3 T / 09 0 D / 00 1 S/ 01 TOTALS = 10 ROOMS and 34 PAX (29 + 6) > As these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ __X__ MPB __2/21__ 2/15/05: > BJS updated package rates on Bible screen then completed and faxed Inclusion Addendum as well as Revised INV #3967 (Due 02/14/05), $5,197.50 and Final INV #3987, $3,543.50 due 3/1/05. Also sent Statement showing total due on account as $12,116.00. > BJS asked that Addendum be signed and returned NLT 3PM on Thursaday, 2/17/05. > Also faxed copy to DSC. 2/17/05: > BJS gave DSC rate from Venture for charter coach since VBPS cannot use Eddies. 2/17/05: > Per Client - they are fine with Venture Tours. > BJS ordered K from Venture and then revised Agreement Addendum and mailed hard copy to Holly so an original with the correct charter company can go downtown. > MPB - per my arrangement with Venture Tours, we need to make the reservation and payment for the driver's room (one room / night). Thanks! __X__ MPB __2/21__ 2/25/05: > BJS called Holly as we have not yet rec'd any payments and her Lazy Susan Dinner Theatre K & Deposit had to be mailed today. > She thought is was mailed last week. She will check with Bookkeeper and assured me that all was a GO. BJS said he would go ahead and send it. 3/2/05: > Rec'd check #19592, $5,197.50- INV #3967 PIF. > BJS faxed and mailed STATEMENT showing balance due on account as $6,918.50. 3/9/05: > Rec'd signed addendum. BJS initialed and signed, then faxed back to Mary Greber at Ocean Lakes HS. Also mailed hard copy per her request. 3/10/05: > BJS revised IOG showing Choir Clinic at NY Ave Presbyterian Church with GMU's Stan Engebretson beginning at 1:45 PM on Friday aftternoon. 3/16/05: > Rec'd check #19656, $6,918.50. > ACCOUNT IS PIF.
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