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Toronto, Ontario, CA,
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Washington, D.C., DC
Washington, DC, DC
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Williamsburg, OH
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X, PA
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OR
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Final PAX
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Final Room List
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Received
Hotel Info Form
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Received
Balance
Due
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/5/04: > Lunches on own. Likes Suzie's & Angelo's. > Behind The Scenes Broadway Workshop focusing on sing and dancing. > Broadway Show - 1st Choice = Hairspray. Othewr possibilities = Lion King, Wicked, etc. > Also a second show like Blue Man Group or Phantom > Budget = $350- $400 > Circle Line Cruise > Is willing to go directly into the city for Thursday night's dinner and show - then check into hotel following the show. > Wants to stay in Meadowlands. > BJS plannig to deliver PTP late next week - if possible. They get out of school at 2:30 PM. > MPB, try PrimeSuites. I have made initial attachment. __X__ MPB __X__ 10/20/04: > BJS called Kay to set delivery appointment - LVM. 10/20/04: > 10/27/04 - 2:45PM > I-80 West to Ohio - Rt 11 to Mahoning Ave. Exit - Go right to stop sign then left on Mahoning - 3 lihgts then Handels Ice Creram - go right onto Idaho Rd. Turn left into HS between MS & ES. Go right at Soccer Fields to Main Entrance. Then left to front of school to main office 10/27/04: > BJS met with Kay (& Linda) at Fitch HS. > Also met Larry Snell - Band Director and his assistant (originally from Butler). > Delivered packets to Band, Choir & Orchestra Directors at Chaney & Boardman High Schools as well. > Very pleased with PTP, but wants to delete the Empire sttae Building, move Suzie's earlier and then have shopping time at Macy's. > BJS quoted rates on site at $10 less per person. > Also need to up total pax to 55 (48 + 7) > Ready for K - to be due with $75pp deposit on 11/17/04. 10/29/04: > BJS revised IOG accordingly, then adjusted attachments. > BJS updated numbers and rates on Bible Screen and prepared PTP Revision I. > BJS completed Contract including Deposit INV #3929, $4,125.00 due with K on 11/17/04. > Also include 50% Payment INV #3930, $9,351.00 due 1/21/05. > MPB, please process per CCIS SOP and mail this afternoon via USPS. > This is NOT a Debbie client. > QUINT Room List > Include CCIF > We have their show choices, so NO need for show information or selection form. > Thanks! __X__ MPB __10/29__ 12/7/04: > Rec'd Deposit Check #117363, $4,125.00 - INV #3929 - PIF. 12/16/04: > Rec'd signed signature page of Contract. > MPB & HMS, as this is now UNDER CONTRACT and Deposit has been received, please proceed as needed with Reservations. __X__ MPB __1/12__ ____ HMS ____ 1/11/05: > BJS faxed Statement showing current balance as $9,351.00 due 1/21/05. 2/14/05: > Rec'd check #118174, $9,351.00 - INV #3930 - PIF. 2/18/05: > BJS emailed note to Kay re: confirmation of Choir Sing at St. John. > Also reminded her that her FPGF, RL, HIF & CCIF were due today. If nothing else, maybe she can fax the FPGF so we can go ahead and pay for her Phantom Tickets as the monies are due in NY NLT 02/25/05. 2/22/05: > Still no forms so BJS called Kay & LVM with Student. 2/22/05: > BJS spoke with Kay - she thought the forms were faxed this AM; however, BJS did not receive them. > She confirmed that her total pax = 53. > She will re-fax this afternoon or tomorrow AM. > She is fine with Hairspray on Thursday night and Phantom on Friday night. > Wants to think about coming home Saturday afternoon rather than spending Saturday night since they now have no show on Saturday. - WCB tomorrow with final decision. > Is fine with switching from Jekyll & Hyde to Angel's Ristorante for Friday's dinner. 2/24/05: > Rec'd FPGF, RL. HIF & CCIF via fax. > NO driver room required. > Total Pax = 53 (46 + 7) > Rms / Pax 10 Qt/ 50 00 Q / 00 01 T / 03 00 D / 00 00 S / 00 TOTALS = 11 ROOMS and 53 PAX (46 + 7). > BJS updated Bible & IOG accordingly. > As these numbers are now guaranteed, please proceed as neede with some CAUTION, for this client is seriously considering deleting the Saturday night stay at the hotel. I suspect they will depart NYC on Saturday midday, arriving home Saturday night. Final decision to be made week of 2/28/05. Please advise BJS if you need to have their Final Decision prior to 3/4/05. If this happens, we will need to make some changes / deletions to the meals and attractions . . . > BJS faxed forms to MPB. ____ HMS ____ _X___ MPB _3/31__ 3/1/05: > BJS called Kay to see if she was ready to make final decisions on Saturday night stay. No answer in main office at 3:35 pm. No way to get to Kay's VM, so BJS sent email asking her to call on Wednesday. 3/2/05: > Per BJS conv with Kay Williams. > They are deeleting the Saturday night stay at the hotel and we need to make some adjustments in their inclusions. > Move Suzie's from Saturday evening to 5:30pm on Thursday. > Move Times Square Photo from Saturday evening to 7pm on Thursday. > Friday - Choir Sing = no change > Lunch & Shopping = no change > Behind the Scenes = no change > Adding additional Shopping Time on Friday afternoon between 3pm & 5:30pm. > Dinner at Angel's = no change > Phantom of the Opera = no change. > Saturday - hotel check-out at 8am, load coach at 8:30am and depart for home at 9am. > BJS revised IOG. > HMS & MPB, please review and revise / confirm / update attachments as needed, including hotel. THANKS! > BJS revised rates and then emailed to Kay along with IOG. ____ HMS ____ __X__ MPB _3/31___ 3/2/05: > BJS mailed Final INV #4009, $4,271.00 due 03/07/05. 3/14/05: > Rec'd Repertoire List for St. John. 4/14/05: > BJS emailed FI to Kay, then mailed via FX 2-day for arrival on Monday. > Included Director Thank you gift - cinch sack!
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