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Hotel Info Form
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Balance
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Trip Notes
( Print Note )
( E-Mail Corporate )
8/9/99: Wendy called, referred by David Prescott. Group performing at VMEA on Friday, 11/19 at 2pm. Wants 3d/2n package, Thurs. afternoon through Sat. afternoon with Thurs. pm concert at a local school, etc. Friday at The Homestead. Sat. stop at Monticello in Charlottesville en route to VA Beach. No charter co. preference. 32 total pax (28 + 4). Would like to spend Fri. night at The Homestead. 8/16/99: BJS confirmed with Moe Turrentine that no student performing groups will be permitted at The Homestead. 8/19/99: BJS gave particulars to Debbie. She'll call client to discuss possible performance site as well as Thursday's departure time. 8/19/99: Per Wendy, via Debbie - > Can Principal stay at The Homestead, he is not traveling with the group? Yes. BJS LM for Debbie with reservation # & rates. Wendy will need to call and make the reservation for him. > Busses can arrive Thursday at 12:30 pm and depart 1:00 pm. > Wendy will check with her church re: possible performance site. Does BJS have any suggestions re: Lexington HS??? > Would like, if possible, a brunch or late b-fast at the Homestead Friday morning +/- 10 am. MPM please check on this. It would delete the need for a b-fast at the hotel on Fri. am, as well as a lunch on Fri. at the Homestead or in Hot Springs. > Group needs to dress for performance between 11:30 am - 12:30 pm, then warm-up at 1pm with their performance at 2pm. > Need hotel in Lexington for both nights. > Sat. am, b-fast at hotel, then check-out and onto Monticello, followed by lunch in Charlottesville, then home NLT 5pm. > Debbie to pick up PTP Wed. 8/25 at 10 am. Has mtg. with client at 3pm that afternoon. 9/10/99: > BJS completed Contract Notebook. > MWL processed and mailed USPS 2-day. > MPM, as this has gone to contract, please confirm all as needed. __X___ MPM __X___ 9/27/99: > Received Contract & Deposit check #28954, $1,400. > As this is now under contract, please confirm all as needed. Thanks! __X__ MWL __X__ ____ MPM ____ 9/28/99: > Wendy called to confirm receipt of Contract & Deposit. > I reminded her that FPGF Packet is due 10/4. She'll fax it to us by then. > May have a few students in Honors Choir, if so, they will not need a CCIS pkg. Audition results will not be known until after her FPGF is due to us. I told her once we knew their status, we'd handle as best we could. 9/28/99 >Faxed FPGF Reminder today. 10/4/99: > Rec'd FPGF, Room List & Hotel Info Sheet. > Total Pax = 34 (29 + 5) > Rms / Pax 5 Q / 20 3 T / 09 1 D / 02 3 S / 03 = 12 Rooms / 34 Pax > Needs to move Breakfast earlier, need to get to Homestead NLT 8:30 for 9am Singing Sgts. Performance. > Needs a snack for lunch, prior to performance, can the Hampton Inn provide? If so, Client will pay us directly in lump sum - do not add to per person cost. Snack ie: mostly fruit, some cheese, crackers, hot tea & water. MPM, please advise. > Performance time has been changed to 3pm; therefore, warm-up is at 2pm. > Group to stay for 7:30 pm Singing Sgts. Concert on Friday pm. > BJS revised IOG. ____ MPM ____ 10/6/99: > BJS mailed Invoice #2456, $4834.50, due 10/16/99. 10/11/99: > Received REVISED FPGF & Room List due to two (2) students being selected to Honors Choir. > Total Pax = 32 (27 + 5) > Rms / Pax 3 Q / 12 5 T / 15 1 D / 02 3 S / 03 = 12 Rooms / 32 Pax. > No cancellation fee will be charged due to prior agreement with BJS regarding Honors Choir auditions. > Please secure and guarantee accordingly. > BJS revised Bible & Invoice. ____ MPM ____ 10/12/99: > Per DSC, Client has selected Roast Beef & Turkey for their Buffet meats. Please order accordingly. ____ MPM ____ 10/18/99: > DSC met with Client. Informed her that they would need to handle the pre-performance snack on their own. > Also suggested that she call Moe Turrentine for additional information on changing facilities and a place for them to eat the snack they will be bringing. 11/5/99: > BJS completed Final Itinerary. Faxed advance copy to both Wendy & DSC. > We will either send complete packet to Virginia Beach via DSC or FedEx next week. > MPM, please proof with SMP. > SMP, please prepare labels, etc per S.O.P. as you did so well last Spring. > Marcey, once proofed, please prepare Final Itinerary for delivery. (Copies - 1-BJS, 1-DSC, 1-Client, 1-MPM, 3-99/00 Final Itinerary Books {start now & sleeve - you will thank me by the end of the season!}). > We may all need to review the S.O.P. since it has been a few months since we've gone through this process! Thanks! ____ MPM ____ ____ SMP ____ ____ MWL ____ 11/9/99: > DSC to Final Itinerary p-up materials for delivery NLT 9:30 am, on Thursday, 11/11. ____ MWL ____ ____ SMP ____ ____ MPM ____ 11/12/99 > Recv'd Receipt Form via fax from DSC.
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