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Washington, MD
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/23/04: > Rec'd ACI Application and check #111, $150.00 for Application Fee. > 5D/4N Package > 135 Total Pax (121 + 14) > Arriving Thursday and departing Monday. > Transportation is on own. > MPB, please do a CFS. > MPB, please check with hotel to make certain we can accommodate this group for Sunday night. We have no rooms in our ACI block for this particular night. > Competition > Mixed Choir (Concert Choir) 60 singers > Women's Choir (Women's Select Choir) 61 singers > BJS to complete and mail Contract NLT 8/31/04. _X__ MPB __9/7_ >Spoke with Jennifer at hotel. Rooms are available for Sunday night. She will amend the contract and send today. 9/15/04: > BJS called Elisa and LVM as to why we were experiencing a delay in getting her her contract (computer issues due to so much rain). 9/20/04: > BJS and MPB completed Contract Packet, including Deposit INV #3895, $6,750.00 due with K on 10/1/04. > Also included INV #3896, $19,277.50 due 11/15/04. > MPB processed and maile dvia FX SON. > BJS emailed client note to let her know it was on its way and she would have it tomorrow. 9/23/04: > BJS created INV #3903, $150.00 for Application Fees (2 @ $75). BJKS marked Paid and mailed original to Client. Also Received Payment into Qbooks. 10/12/04: > Rec'd signed K and depsit check #116, $6,750.00. > BJS sent email confirming receipt. > BJS mailed signed copy of K to director. > BJS updated Bible screen and Status Schedule as Under Contract. 11/24/04: > Rec'd check #123, $10,000.00 toward 50% Payment INV #3896. Balance due on that particular INV = $9,277.50. 01/05/05: > Rec'd check #228, $5,000.00 toward INV #3896 bringing outstanding balance on that INV to $4,277.50. 1/20/05: > BJS began wrking on options since ACI is not going to work. > All-Star Music Festival 2/2/05: > Sent email to Client - we need the RL, FPGF< HIF and CCIF. They were due 01/14/05. 2/7/05: > BJS sent email to Elisa re: cancellation of ACI and MSF options as well as Agreement Addendum, IOG and porposal. > MPB will fax MSF applicationon Tuesday. 2/7/05: > BJS rec'd email from Elisa, she is absolutely fine with the switch to MSF and will return the Revised Inclusion Attachment with her Room List & FPGF on Wednesday. 2/8/05: > BJS deleted ACI festival attachment and replaced with MSF. > BJS updated rates on Bible screen. > MPB will fax application to director today. > HMS will need to purchase their Universal one-day admission directly from Universal as well as 2 Universal meal coupons. BJS made these attachments. ____ HMS ____ 2/9/05: > Rec'd signed Agreement Addendum via fax. > BJS signed and then mailed hard copy to client's attention. > Rec'd FPGF, RL. HIF and CCIF. > NO Driver's Rooms required according to form. > Total Pax = 116 (99 + 17) > Rms / Pax 17 Qt/ 85 02 Q / 08 02 T / 06 07 D / 14 03 S / 03 TOTALS = 31 ROOMS and 116 PAX (99 + 17) > BJS faxed forms to MPB. > BJS updated IOG and Bible accordingly. > BJS updated Hotel Room Usage Chart as well. > As these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ __X_ MPB __2/28/05__ 2/16/05: > BJS mailed Final INV #3988, $8,067.50 (due: 01/28/05) as well as Statement detailing total due on account = $12,345.00. 2/24/05: > Rec'd email from Eliza wanting to know if they were still on the books for MMDays. > BJS was dumbfounded! > Went back thriugh all correspondence and found emails stating that we could make these arrangements and other additional inclusions once her group was under contract. > Once under K we never made any add-ons and it never came up again until this afternoon. > BJS replied that we would still be happy to make this happen for her group, and to let BJS know ASAP so he can forward a partially completed MMDays Application and audition information to her attention. Rate would be $119 per person. 2/25/05: > Rec'd emial response from MMDays question from 02/24/05. > Not interested in MMDays, but wants us to make arrangements for the following: > Dinner at the Rainforest Café on Thursday, March 31, 2005 > Dinner at the Hard Rock Café on Friday, April 1, 2005 > One Day Admission to the Magic Kingdom for Sunday, April 3, 2005. > BJS updated IOG and attachments accordingly. > MPB, please check with Rainforest Café and Hard Rock for reservations on Monday and update attachments as needed. BJS has not yet quested rate to client for add-ons, will do so once we know they can be confirmed. She has no problem if we have to flip-flop Rainforest and Hard Rock. __X__ MPB __3/1__ 3/2/05: > BJS spoke with Elisa and she is fine with Planet Hollywood and House of Blues rather than Rainforest & HRC. > BJS updated IOG and attachments accordingly. > BJS to email proposal for add-ons once menu and rates are confirmed. > BJS rec'd menus from HOB and they neglected to tell me there was a $8,000 minimum for Friday night! > We are back to waiting for answer from HRC. > BJS put IOG back to HRC and readjusted the attachments. 3/3/05: > BJS updated IOG with 9PM dinner at HRC on Friday. > BJS worked up rate of $119 per person (no comps) for these add-ons. > BJS emailed rate and menus, IOG and Addendum for signature. > Asked that Addendum be returned via fax NLT 3PM tomorrow (3/4/05). > BJS will then invoice for $13,804.00 for add-ons (116 x $119) to be due 03/15/05. 3/4/05: > Elisa called and spoke with BJS, cannot afford $119 worth of add-ons. > BJS reworked IOG and rate ($50pp - no comps) and shared with Elisa - she gave complete approval for these changes. > They will arive Thursday eveing and check-in around 7PM and then go to Old Town on their own to spend the evening and have dinner on own. > MPB, cancel the reservation at Planet Hollywood, then delete attachment. > Friday will be a shopping day beginning with Outlets, followed by Downtown Disney with lunch on own, then back to hotel for some pool time. That evening they will go to Millenium Mall then on to Hard Rock for the 9PM dinner reservation. > MPB, please change menu at HRC from Diamond to the $15 Gold Menu and update attachment. > Saturday, the only change is lunch at USF will be on their own and the Meal Voucher we purchased for that lunch will now be used for dinner on Sunday. > On Sunday, group will be adding a second day at Universal. BJS called Universal - see notes in attachment. > BJS faxed Agreement Addendum due this afternoon by 3PM, INV #4011, $5,800.00 due 03/15/05, IOG and Statement showing balance due on account at $18,145.00. > Please review and update / confirm and proceed as needed. Thanks! __X__ HMS __X__ __X__ MPB __3/4__ 3/4/05: > Rec'd signed Agreement Addendum for Dinner at HRC and 2nd day at USF. 3/14/05: > Rec'd check #240, $5,000.00 and #242, $3,067.50 totaling $8,067.50. > BJS faxed and mailed Statement showing balance due on account = $10,077.50. 3/16/05: > Brenda, the Booster Treasurer called and asked that BJS fax her an updated Statement, reflecting the payment rec'd 3/14/05. - BJS did as requested. She was a little inquisitive as to how much everything cost - BJS explained that the final invoice had all of the package rates broken down . . . 3/24/05: > BJS called Eliza to check on final payment ($10,077.50) and on where to send FI Packet. > No answer & no machine at 7:20 AM. 3/24/05: > BJS called again and spoke with Tammy in the Main Office. > This is their last day prior to break and they don't return to school until April 4. 3/24/05: > BJS spoke with Elisa - fine to FEDEX to her home address so she willk receive ot tomorrow. > She will check with Treasurer and advise as to status of balance. > Wants to being planning for next spring in August!
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