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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
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Tuxedo, MD
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Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
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X, PA
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OR
Number of
PAX
Youth
Adults
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DOF
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Start
Date:
Time:
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Date:
Time:
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Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/5/04: > DSC met with client 8/2/04 > wants to go to Chicago and follow basic format of last trip! > wants to leave around 4pm on the afternoon of 4/7/05 and drive thru the night. Get to Chicago in the wee hours, sleep for several hours and then start their activities. On the 11th, stay as late as possible and then leave to drive thru the night to get home by late afternoon on 4/12/05. Kids don't have to be back in school until Wednesday! > Budget - All Inclusive - $500> Bus - Eddie's - 2 buses > Has talked with John at Heritage Festivals and would lile to do Heritage Festival ONLY IF---------- they will GTD. That her groups will compete on Saturday afternoon. If they will not GTD. This, then Wendy will forgo the competition. > If they do compete, the groups will be Chamber Chopir - (Mixed); Concert Choir - (Women) and Falcon Jazz - > Would like a Baseball Game and an anthem opp for Falcon Jazz - She knows how this works and is to get me a CD ro sned in to the Chicago team. > Would like to have ONE clinic this time. Either on Sat. am or MONDAY. Wendy liked Rany von Ellefson and Michael Anderson, but will leave it up to BJS to determine who would have the best credentials and be best for her group and of course, who is available. Loved the church setting for the clinic with von Ellefson, but will leave it up to us. She al;ways likes for her groups to visit college campuses as well, so that is a good option too! > Sear Skydeck > some shopping > Museums are good > Loves 2 hours Trolley tour from last visit! > B'way show good or a symphony > Would like to stay in Chicago is possible, but DOES NOT WANT TO BE TOO FAR OUT OF THEY CITY!!!!! > Would like B'fast included at the hotel, All munches with a meal credit $5 or $10 and have all dinners planned. Prefers buffet style Meal credits en route to and from. > Wendy's must have list includes 1) Hotel; 2) Clionic and 3) City Tour > Need PTP b y 8/23/04! __X__BJS__X__ 8/16/04: > BJS & DSC completed IOG. > BJS updated Bible accordingly. > Did not include Heritage Festival or any festival for that matter as Client said it was not a priority. > MPB, please check rates and availability for two Chicago Hotels, the one which I have attached, as well as the Embassy Suites dowtown near the Hard Rock Café (please add to TPMS system). > DSC needs to have us put together PTP no later than Wednesday or Thursday of this week. __X__ MPB __8/18__ 8/25/04: > BJS and DSC preiced trip based on IOG which Wendy has reviewed. Wanted to adda stop over in Kalamazoo, MI; however, we know she can't afford it. > DSC will share current rates with Cleint and see how she would like us to proceed. DSC to advise BJS as soon as she know more. 9/8/04: > DSC spoke with client on 8/27/04 and even thought we know this will be more expensive, client wants a price. This may be her last trip with this group and she wants to make it a great one!!!!! With that said, the following is what the client would like a price on: > Leave 4/7/05 at 3:30 or 4:00 PM > 4/8/05 - Check in hotel in the early hours sleep until 12pm or so. > Keep the trolley tour, Dinner at the Berghoff and the YoYo Ma concert > 4/9/05 - Delete clinic with Dr. Michael Anderson and keep activities listed. > If there is a B'way show in town Wendy would prefer that to the Dinner Theatre. > Keep Sears Tower Skydeck and Museum of Science and Industry, they can go where clinic was. > 4/10/05 - in the am - travel to Kalamazoo - GO to a Choral concert that is at Western Michigan (Wendy has checked this and there is a concert) - Time to explore the University. Sunday 10 April 2005 3:00 PM (Free) UNIVERSITY CHORALE Dalton Center Recital Hall > 4/11/05 - Clinics with Dr. Joe Miiller and Dr. Steve Zegree - Wendy has spoken with them via e-mail and they have agreed to do her clinics at a reasonable rate. SHE WOULD LIKE US TO CALL AND GET ON THEIR CALENDARS ASAP SO SHE DOESN"T LOOSE THEM!!!!!! THEY ARE EXPECTING A CALL FROM US SOON!!!! > E-mail for Zegree - zegree@wmich.edu > E-mail for Miller - joe.miller@wmich.edu > Each clinic should be 1 hour with each clinician > Time to explore the university and anything else in Kalamazoo that is free/cheap. > leave after last activity on Monday for home. > 4/12/05 - Arrive home whenever > Per Wendy, meal credits are good, > Look for a cheaper hotel outside, but not too far outside of Chicago. > Check and see if there is a cheaper bus(I don't think so, but who knows!) > Need revision ASAP! Wendy has to send this downtown as usual and thing sseem to be getting slower down thee by the day! X BJS 9/14/04 9/14/04: > Virginia Beach to Chicago = 900 miles = 14 hrs nonstop. > Chicago to Kalamazoo = 150 miles = 3 hrs non-stop. > Kalamazoo to Virginia Beach = 815 miles = 13 hrs non-stop. > BJS revised IOG based on DSC's notes from client on 9/8/04 then emailed to DSC for her input. > BJS sent email to AMH re: Choir Clinics at WMU. > OLD COUNTRY BUFFET (dinner on Sunday evening after Concert?) 6749 S. Westnedge, Portage (269) 323-9664
5220 W. Main, Kalamazoo (269) 344-6212 9/16/04: > BJS faxed CQRs and revised IOG to a number of companies so she can havce some comparasons. 9/16/04: > AMH sent email to Dr. Zegree and Dr. Miller asking of their interest and/or availability in performing clinics. Copy of the email was sent to BJS. NOTE: Dr. Miller's email address is listed incorrectly above - his correct email is joe.miller@wmich.edu 9/16/04: > BJS updated Joe Miller's email address above and in the attachment's main screen. > MPB, group needs to cut budget, so they are willing to stay in the burbs. Try securing rooms at the Hilton Suites Oakbrook Terrace. > Do not cancel rooms downtown yet - she could change her mind yet again. > Will aslo need rooms in Kalamazoo, MI - one night, arriving 4/10/05 and departing 4/11/05. In the interest of ease, see if there is an Embassy Suites or other Suite type property in the area so we can work with one room list for the duration of this trip. Once you find a hotel, add it to the system and attach it to this client. Close to the WMU campus wopuld be nice, but not necessarily required. __X__ MPB __X__ 9/24/04: > All charter quotes are in. 9/30/04: > BJS completed and updated attachments in system. > BJS completed Quote and then PTP. > BJS emailed to Client, DSC and MPB. > MPB, please process per CCIS SOP and mail this afternoon standard USPS first class mail. > This is a Debbie client. > No festival information required. > Thanks! _X___ MPB __9/30__ 10/5/04: > DSC spoke with Wendy . . . > Client needs to cut budget in order for this trip to go. > BJS and DSC mader some changes ot the IOG and MPB was able to secure the Hampton Inn Oak Brook which is significantly less expensive than the Hilton Suites. > BJS will update attachments and revise Quote later this week. 10/7/04: > BJS revised rates and then forwarded to DSC with IOG. > DSC will share with Client for direction on how to proceed - hopefully to the Contract stage. > BJS updated rates on Bible Screen. > Will complete full blown PTP revision to accompany contract. 10/8/04: > Per DSC, ready for K. > BJS to complete and have MPB process and mail this afternoon. > DSC calling to get charter choice and whether 1 or 2 coaches since total pax is projected at 62! 10/8/04: > Per DSC, they only want 1-55 and it will be from Eddies. > BJS called and requested K from Eddies. > BJS completed PTP Rev1. > BJS completed Contract, including Deposit INV #3912, $6,200.00 due with K on 10/29/04. Also included 50% Payment INV #3913, $14,358.50 - due: 1/7/05. > MPB wto process per CCIS SOP and mail this afternoon. > BJS emailed files to MPB and forwarded a copy of email to DSC. __X__ MPB __10/8__ 11/17/04 > Per DSC, MPB called Diane Holloman, bookkeeper, and gave her Butler address for mailing check. 12/1/04: > Rec'd marked and signed copy of K via fax. BJS intialed and signed, then faxed signed copy back to Wendy. > Group is now UNDER CONTRACT; however, we do not yet have a Deposit. 1/21/05: > Rec'd email from Wendy - she will not be using Eddies for the Chicago trip. BJS canceled with Chris at Eddies. > She has contacted Venture Tours and she wanted to know if we would handle the K with them or should she. > BJS emailed her back and told her to do it. She made the contact, rec;d the quote; therefore, she can do it. > BJS also emailed Charter Company Information Form and told her we would delete transportation from her Final Invoice. > BJS updated attachment. > Wendy also mentioned that a check for $10,000 has been mailed. 1/28/05: > Rec'd check #40432, $10,000.00. INV #3912 - PIF and $3,800.00 was applied to INV #3913. Balance due on 3913 = $10,558.50 (although, they wil lnot be charged for transportation on their Final Invoice since they are doing it on their own). > As the majority of the funds currently due are in hand, please proceed as needed. > Wendy is expecting no more than 55 total pax on this trip. > BJS updated Bible accordingly. > FPGF and RL are due 02/04/05. __X__ MPB _2/8___ __X__ HMS __X__ 2/8/05: > Rerc'd FPGF, RL & HIF via fax. > BJS faxed to MPB. > Total pax = 50 (45 + 5) > Rms / Pax 10 Q / 40 01 T / 03 03 D / 06 01 S / 01 > TOTALS = 15 ROOMS and 50 PAX (45 + 5). > BJS uypdated Bible and IOG accordingly. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ HMS __X__ __X__ MPB __2/8__ 2/10/05: > Rec'd CCIF from Wendy. > She needs us to reserve one (1) room / night for her driver. > BJS faxed CCIF to Martha so she can proceed as needed. _X___ MPB __2/10__ 2/17/05: > BJS completed and mailed Final INV #3992, $542.50 due 2/21/05. Also sent Statement detailing total amount du eon account = $11,101.00. 2/22/05: > Rec'd email from Wendy - she needs me to invoice her for $250 for a check we weill make payable to WMU Gold Company. This is the rhythm section which will accompany her during her clinic with Steve Zegree. > BJS mailed INV #3997, $250.00 due 3/11/05 as well as Statement showing total due on account as $11,351.00. 3/4/05: > BJS and DSC spoke re: Cubs game being sold out. She will contact client and suggest Shedd Aquarium or Museum of Science & Industry. Possibly lunch or early dinner at The Berghoff or HRC. > Saturday afternoon currently on hold until we have her decision. 3/8/05: > Per DSC, since the Cubs game is Sold Out on Saturday afternoon, after speaking with Client, they will do the following: > 12:00pm Museum of Science and Technology including IMAX Film presentation. > 3:00pm - late lunch at The Berghoff Restaurant (provided they will allow us to use the less expensive lunch menu which BJS has attached). > BJS updated IOG and attachments accordingly. > BJS deleted the Chicago Cubs attachment. > MPB, please check with The Berghoff. > HMS, please make reservation for the Museum of Science and Industry - including IMAX. > Thanks! ____ HMS ____ _X__ MPB __3/8__ 3/9/05: > Rec'd check #40704, $11,351.00 in the VA Office - it still has the Richardson Road address on it! > Account is PIF. 3/15/05: > Rec'd PCCF via fax however, it was only name changes and some swapping in the Room List. BSJ and MPB each updated their copy of the room list and DSC will alert client that we received it and made the changes. 4/1/05: > BJS emailed FI to Client as well as DSC and MPB. > BJS faxed to cleint's bus company - Venture Tours. > BJS mailed compete FI Packet via FX SON to arrive school Monday afternoon. 4/6/05: > Rec'd Receipt Form via Fax.
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