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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/19/03: > Rec'd via fax, application for FOE 2004 - Orlando 3. > 147 PAX (134 + 13) > 3D/2N Package > Thursday & Friday nights at the hotel. > 4 ensembles in Competition > Concert Band (40) > Symphonic Band (40) > Wind Ensemble (38) > Jazz Ensemble (16) > Choir is also attending from the same school. 1/1/04: > BJS added trip to system. > Still no Aplication Fee Check, so BJS was hesitant and short on time to get Director the Contract prior to his week out of office. > BJS sent email to Director that he would send Contract Notebook upon our receipt of Application Fee(s) and BJS's return to office on 1/12/04. > BJS faxed Application Fee INV #3742, $300.00 due 1/12/04. > BJS added to Status Schedule, Hotel Usage Chart, FOE Participant List and Ensemble List. > Hotel assigned = Homewood Suites Universal Studios > BJS entered deadlines in system. 1/08/04: > Rec'd Application Fee check #1184, $450.00 ($150 to be applied to choir). INV #3742 PIF. 1/20/04: > BJS completd Contract Packet including Deposit INV #3754, #3,675.00, due with K on 1/30/04. Alos included First Payment INV #3755, $11,709.00 due 2/13/04 along with FPGF, Room List, etc. > MPB, please process per FOE SOP and mail today via FEDEX SON Service.(SON not available, used Ground service-MPB) > This is NOT a Debbie client. > Please be certain to include CCIF, FOE Orlando Additional Attraction and Restaurant Information Sheets, as well as our newly created Travel Insurance Sheet and brochure. Thanks! __X__ MPB __X__ 1/31/04: > BJS sent email to Directors asking them to sign and fax Agreement on Monday AM (2/2/04) in order to confirm participation. 2/2/04: > Rec'd signed K via fax as well as GIF. > Still in need of Deposit! 2/3/04: > BJS mailed signed copy of K to Director. 2/11/04: > Rec'd CCIF, needs 8 driver roms per night (we think) > BJS sent confirmation email to Ryan on 2/12/04 telling him we need the specific number. > BJS updated Hotel Usage Chart accordingly. 2/12/04: > Ryan called and spoke with BJS, wants to add Wet n Wild Thursday, with Picnic Lunch as well as Dinner at HRC on Friday evening following perfromances. BJS used tentative PMS to work through schedule. > The Choir will also be doing the same, per HMS, as they are being billed separately, they need to each have their own set of attachments in the system, etc. > BJS quotes rate of $57pp for these add-ons. > HMS, BJS made the attachments in the system and also generated IOG now that tentative PMS has been developed. Please confirm these arrangements as needed, then BJS will prepare Contract Addendum and forward to both Directors. > HMS, the B-fasts, Universal Admission and Universal Meal Voucher for Dinner at FOE Package inclusions, so I did not attach them separately. We will purchase these when we place each weekends mass order. __X__ HMS __X__ 2/10/04: > Rec'd check #1187, $6,000.00. Deposit INV #3754 - PIF. Applied additional payment to First Payment INV #3755. Balance due on that INV = $9,384.00. 2/12/04: > BJS updated rates on Bible Screen, an increase of $57 per person. 2/20/04 - AMH emailed Ryan to ask him to send his FPGF, RL, HIF, and Tshirt Forms. 2/20/04: > Rec'd email from Ryan - he only needs two (2) Bus Driver Rooms per night. > BJS updated Hotel Usage Chart accordingly. 2/23/04: REVISED 2/24/04 > Rec'd Combined RL & FPGF for Band & Choir. Still need HIF. Never rec'd t-shirt order, so all shirts shipped will be XLs from stock. BJS spoke with Ryan and he is fine with that. > Combined Total Pax = 147 (131 + 16) > Rms / Pax 21 Qt/ 105 05 Q / 020 02 T / 006 08 D / 016 00 S / 000 TOTALS = 36 ROOMS and 147 PAX (131 + 16) > BJS updated IOG & Bible accordingly, as well as Hotel Usage Chart - combined Band & Choir into single line item on that particular chart. > MPB & HMS, as these numbers are now GUARANTEED, please proceed as needed. Thanks! > Remember, these are the combined numbers for Band & Choir, eventhough they are being billed separately. > The choir's portion of this group is actually 16 total pax (15 + 1). __X__ MPB __X__ __X__ HMS __X__ 3/4/04: > Rec'd $15,000.00 check from Band Boosters. BJS applied $3,588.00 towards Choirs outstanding Invoices, leaving $11,412.00 toward Band's account. 3/8/04: > BJS completed, faxed and mailed, INV #3817, $248.00 for final balance due on Choir's accouint and INV #3818, $13,368.00 as balance due on Band's account. > BJS delineated Add-On Package Inclusions on the Invoices. > Total Due on combined account = $13,616.00. 3/11/04: > Rec'd Rep forms - still need set-up forms. 3/24/03: (IGNORE THIS NOTE DUE TO CALL FROM BAND DIRECTOR AND PCCFs RECEIVED 3/31 & 4/1) > Regarding PCCF received yesterday from Choir Director, it is really only one person to delete, Trisha Wood. > Revised Total Pax for Choir = 15 (14 + 1) > BJS updated Choir's IOG and Bible, as well as room usage chart. > MPB, please update Room List accordingly. > BJS faxed and mailed Reivsed Final INV for Choir #3817, $189.00 = balance due on Choir's portion of account. > Band numbers are = 131 (116 + 15) unchanged > Choir numbers are = 15 (14 + 1) revised > Combined Rockbridge Band & Choir numbers = 146 (130 + 16) 4/6/04: > FROM THIS POINT FORWARD, ALL CORRESPONDENCE, ETC for ROCKBRIDGE COUNTY BAND & CHOIR WILL BE IN THE BAND'S FILES!!! (as agreed to by MPB, BJS & HMS). > BJS spoke with Ryan and went through the final version of the rrom list, including all PCCFs received to date. There will be no further changes. > Total Combined Pax = 136 (119 + 17) > FINAL Rms / Pax 13 Qt/ 65 10 Q / 40 04 T / 12 08 D / 16 03 S / 03 TOTALS = 38 ROOMS and 136 PAX (119 + 17). > MPB, Group also needs to Rooms (not complete packages) for Bus Drivers. Bringing total room count to 40 - this is two more than the hotel is planning on. > Total number of cancellations = 11. > BJS faxed Final INV #3864, $13,797.00 due ASAP!!! Rather than trying to figure out old invoices and then revise, etc., BJS created a new Final Invoice based on combined actual numbers. > As these numbers are now REVISED, COMBINED and GUARANTEED for the last time, please review and proceed as needed. > BJS updated Bible and IOG accordingly. (Just the Band's as it now represents the entire group). __X__ HMS __X__ __X__ MPB __X__ 4/8/04: > BSJ emailed FI to Band & Choir Director. > FI Packet is ready to go and will be sent via FX once we receive the Balance Due! 4/12/04: > Rec'd check #1198, $13,797.00 for Balance. > ACCOUNT IS PIF.
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