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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/3/03: > Rec'd email from Sue Snyder, Coach, with their outline on 10/23/03. (Sue is BJS's cousin) > CCIS will be going only hotels and possibly one theme park (Sea World or Animal Kingdom) as they are doing their own transportation and meals (other than Breakfast each morning at their hotels.) > Departing Indiana, PA on Wednesday March 3, 2004 and going to Farmville, VA for 1 nite. > Departing Farmville on Thursday, March 4, 2004 and going to Penbrook, NC for one night. The coach at University of NC-Penbrook told me that the Holiday Inn in Lumberton NC offers team rates for the University. Their phone number is 910-671-1166 (if it helps). > Departing NC on March 5, 2004 and will arrive in Orlando sometime on March 6, 2004. > Sue had hoped to stay where we did last year in Orlando (Homewood Suites Kissimmee, but BJS would prefer that they go to the Homewood Suites LBV since we had so many issues with the Kissimmee property last spring). > They will stay in Orlando through the night of March 11, 2004 and check out on the 12th. > Departing Orlando on the 12th for Clearwater, FL where they will spend the night on March 12, 2004. > Departing Clearwater on March 13, 2004 and will stop and spend the night of the 13th in Florence SC. > Also note, needs one additional room in Orlando for her parents (Bryan's Aunt Ethel and Uncle Ralph Snyder) > Per Sue, if they are staying in hotels with typical double / double hotel rooms, they will need 10 rooms. > If they are staying in Suites, they will need 9 suites. (except in Orlando where they will need 10, per note above) > There will be no IOG of rhtis group as it is so long and basic of a trip. > BJS called Homewood Suites LBV and LVM with specs for Jo Bailey. > BJS searched internet for hotels in other destinations and printed out pertinent information. Did not add any of these hotels to system - will let MPB do this as needed. > Remember, we need b-fast each morning at teach of these hotels. > MPB, please call the Comfort Inn, Farmville (not a whole lot of choices for hotels in Farmville!) > MPB, please call the Holday Inn Lumberton (see if they can offer a special rate as this group will be doing something with the UNC - Penbrook women's softball team). Also see what the Hampton Inn Lumberton can offer. Go with whichever will offer the best deal. > If Jo does not have the rooms at the Homewood LBV, try the Sierra Suites LBV (they are just 2 doors down from Jo). > Try the Hampton Inn Clearwater Central for the one night in Clearwater. > Try the Hampton Inn Florence North in Florence, SC for the final night of their trip. This particular hotel is already in the system; however, BJS did not attach to this particular client. > I realize it's confusing, let me know if you have any questions. > BJS hoping to have rates to Client no later than Thursday afternnon is at all possible. __X__ MPB __X__ 12/9/03: > Sue sent email - as we have not yet gotten her the PTP, she will need to do the trip on her own. > BJS called and sent emails in an attempt to salvage the trip Sue called and we can do it! > BJS and Martha woprked up rates and emailed to her attention. 12/10/03: > Sue called and wants to add another night to the Homewood Suites LBV, checking in on 3/5/04 rather than 3/6/04. > Also wants us to include a one-day Disney Park Admission for the Animal Kingdom. This is the only non-hotel inclusion. BJS added as an attachment. > MPB, as this is going to contract this afternoon, please see notes in Homewood Suites LBV Conversation Log and confirm / proceed as needed. Also, attach Breakfasts (make certain menus are in system) at each hotel as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 12/10/03: > BJS called Sue - Day in Disney will be 3/10/04. 12/11/03: > BJS updated rates due to additional inclusions. > BJS completed Contract Packet, including Deposit INV #3707, $2,250.00 and First Payment INV #3708, $4,835.00, both due with K on 1/9/04. > MPB, please process per CCIS SOP and mail via 2-day service this afternoon. (Envelope already has postage label attached) > This is NOT a Debbie client. > They need a CCIF. > They need both a Sextuple and Quad Room List Form. Thanks! > MPB, once complete, please forward client file to HMS so she can see the note re: Disney admit on the previous page. Thanks! __X__ MPB __X__ 12/29/03: > Rec'd signed K, FPGF, RL, HIF & CCIF. > On CCIF she has accounted for the Driver and asks that we make the reservation and then the driver will pay at each hotel upon arrival. We can NOT do this. We will bill her for a full package and she can deal with getting the money for the Driver's portion from the bus co. > Total Pax = 24 (22 + 2) > STANDARD D/D Room List Rms / Pax 3 Q / 12 3 T / 09 1 D / 02 1 S / 01 TOTALS = 8 ROOMS and 24 PAX (22 + 2) > SUITE Property Room List Rms / Pax 1 Sx/ 06 3 Qt/ 15 0 Q / 00 0 T / 00 1 D / 02 1 S / 01 TOTALS = 7 SUITES and 24 PAX (22 + 2) > MPB, as these numbers are now GUARANTEED, please proceed as needed, with caution, for we do not yet have their deposit or First Payment. Also remember, my Aunt and Uncle (Ralph and Ethel Snyder), will need suite at the hotel in Orlando only. They do not appear on the Client provided room list. Do with them as you wish, just make certain they have a suite in Orlando for each night that the group is there. We will include payment for their room on our Master Account with the hotel and then I will invoice them (Ralph & Ethel) separately for their charges. Thanks and sorry for the confusing / rambling nature of these notes! __X__ MPB __X__ 12/31/03: > BJS mailed fully executed copy of Contract back to client. 1/8/04: > Rec'd check #7853, $5,000.00. 1/9/04: > Rec'd check #7862, $2,188.00. > Between these two checks, Deposit INV #3707 & First Payment INV #3708 are PIF with credit of $103.00. 1/19/04: > BJS faxed and mailed Final Payment INV #3751, $2,199.00 due - 02/02/04. 1/23/04: > Rec'd PPCF via Fax. > REVISED TOTAL PAX = 23 (21 + 2) > BJS updated Room list via phone with Sue on 1/26/04. > REVISED STANDARD D/D Room List Rms / Pax 5 Q / 20 0 T / 00 1 D / 02 1 S / 01 TOTALS = 7 ROOMS and 23 PAX (21 + 2) > SUITE Property Room List Rms / Pax 0 Sx/ 00 4 Qt/ 20 0 Q / 00 0 T / 00 1 D / 02 1 S / 01 TOTALS = 6 SUITES and 23 PAX (21 + 2) > MPB & HMS, as these Guaranteed numbers are now REVISED, please proceed as needed. Keep in mind that a suite at the Homewood Suites LBV for my Aunt & Uncle, Ralph & Ether Smyder, does not appear in these numbers. They will be there for the same 7 nights as the team. Thanks! > BJS updated Bible with Revised numbers. __X__ MPB __X__ __X__ HMS __X__ 2/12/04: > BJS faxed & mailed REVISED Final Invoice to Sue's attention, #3751, $2,211.75 due: 2/2/04. 2/18/04: > BJS faxed and mailed corrected Revised INV based on conversation yesterdaty afternoon with Susie. > Total due = $2,134.25 Plus $624.40 (for 7 of Ralph & Ethel's nights which IUP is paying for.) Ttal due on account = $$2,758.65. 2/19/04: > Sue called, wants to pay for just 50% of her Dad's Homewood Suites LBV nights while the team is there. > BJS faxed revised INV #3787, $312.20 - due: 02/27/04. > Total due on account = $2,446.45. 2/25/04: > BJS mailed 23 cameras via USPS 2-day service ($5.85). 2/26/04: > Rec'd check #358 (personal) and #8012, totaling $2,446.45. > ACCOUNT IS PIF. 2/28/04: > BJS emailed FI to Sue. 3/1/04: > BJS mailed FI packet to Sue's attention viua FX PON. 3/2/04: > BJS emailed Sue asking for email confirming receipt of packet. > As the FI is now complete, please review, confirma nd guarantee all as needed. MPB, please be aware that all hotel check-in/out times and b-fast times are strictly a guess. We have no real idea when they plan to arrive and depart each property - it will depend upon their game schedules, etc. Please make certain the hotels are aware of this. Thanks! ____ MPB ____ ____ HMS ____
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