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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/13/03: > Rec'd Application via fax for FOE 2004 - Williamsburg 1. > 4D/3N Package > Thursday - Saturday nights at the hotel - Williamsburg Hospitality House. > 33 PAX (30 + 3) > Rating Only > The Hallmen (Men's Choir - 30 singers) > The Corridors (Men's Choir - 8 singers) > AMH sent Application Rec'd email on 10/17/03. > BJS added to Status Schedule, FOE Participant List, Ensemble List and Hotel Room Usage Chart. 10/26/03: > BJS completed Contract Packet, including Depsoit INV #3640, $825.00 due with K on 11/17/03. Also included First Payment INV #3641, $3,645.00 due 1/23/04. > MPB, please process per FOE SOP and mail on Monday via USPS 2-day. This is NOT a Debbie client. Thanks! __X__ MPB __X__ 11/24/03: > rec'd check #39068, $825.00 - Deposit INV #3640 - PIF. 12/4/03: > Rec'd signed K, GIF and CCIF (no room for driver req'd.) via fax. > BJS signed and mailed copy of K. > BJS updated Bible based on GIF. 2/11/04: > Hardwick called and spoke with HMS re: smaller than projected group size as well as additional inclusion possibilities. 2/12/04: > BJS LVM to call us re: what Hollie has found re: cultural events. ALSO, we need to know if it will be just one choir, now that it looks as if he will have only 17 students or so. . . 2/13/04: > Now it looks like at least 20 students and he is not planning to cut a night. > Hardwick called - there will be two ensembles. (8 in Corridors and then 20 in Chorus from which the eight are also members.) > Hallmen perform, followed immediately by Corridors, then joint Clinic time. No need for separate warm-up time, wants to share it all within a one-hour time frame. > BJS gave info for add'l Williamsburg attractions that he may be doing on his own. > PERFORMANCE needs to be completed NLT 4:30 or 5PM on Friday afternoon. 2/13/04: > Rec'd check #39827, $3,645.00 - INV #3641 - PIF. 3/11/04: > Rec'd FPGF, RL, HIF, Set-Up and Rep Forms. AMH also has T-shirt form. > Total Pax = 23 (20 + 3) > Rms / Pax 5 Q / 20 0 T / 00 1 D / 02 1 S / 01 TOTALS = 7 ROOMS and 23 PAX (20 + 3) > BSJ updated Bible and hotel usage chart accordingly. > As these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/22/04: > BJS faxed and mailed Final INV #3844, $1,094.00 due 3/8/04. 4/5/04: > Rec'd check #40315, $1,094.00 - INV #3844 PIF. > ACCOUNT IS PIF. 4/7/04: > Hardwick called and got some addresses, etc. from BJS. > Wants to see f they couyld delete the Thursday night stay the Williamsburg Hospitality House and arrive Friday instead, making this a 3D/2N package instead of the 4D/3N package which they are under contract for. > MPB, please check with the hotel and advise BJS as to whether or not we can make this happen without penalty ofrm the hotel. Thanks! __X__ MPB __X__ 4/8/04: > BJS LVM at school - we have made the change to a 3D/2N Package, deleting Thursday night's hotel stay, with no penalty from the hotel. > BJS updated Bible and MPB made change with Hospitality House late yesterdat afternoon. > BJS will issue refund check for the difference with FI Packet. 4/21/04: > BJS mailed refund check for Overpayment when he switched from 4D to 3D package ($986.00) #7386.
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