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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/27/05: > BJS completed IOG and made attachmenst as able. > BJS faxed CQR to Newton for charter quote. > BJS has room block on hold at the Hilton Hasbrouck Heights. > HMS, please review and update / proceed as needed. > Some of the inclusions are the same as the Cox HS Choir & Orchestra - O'Caseys (B, C & O), Phantom of the Opera (B, C & O), Broadway Classroom (Band Clinic, Choir & Orchestra are aslo doing clinics), Medieval Times (B, C & O), Circle Line Cruise (B & C), Hard Rock Café (B, C & O). __X__ HMS __X__ 1/3/06: > BJS completed PTP, then faxed, EM and mailed to Bryan. > Also included Choir and Orchetsra's PTPs with the bands since he is the "spokesperson" for the entire group. 1/16/06: > Per DSC & Bryan Wills on 1/6/06, group would like to all stay in Manhattan if possible, delete Sunday's Circle Line Cruise & Lunch at HRC and replace it with shopping and then a Yankee's game with lunch at the Stadium. > BJS secured rooms at The New Yorker for all three groups, then completed revised IOG and rates. > Rates are now the same for all three groups; HOWEVER, inclusions are slightly different for all three groups. > BJS made no changes to attachments and will not until we get the go ahead from the Director. > BJS did update rates on Bible Screen and the date and time of their arrival back at the school. > BJS emailed updated IOG and Rates to Bryan Wills as well as Choir & Orchestra Director & DSC. Explained that we need direction to proceed to K ASAP!!! 1/18/06: > Per DSC, ready for K. > It can be a single contract for all three groups, lisiting Byran Wills as the Trip Coordinator, but all three Directors also need to be named. > A single invoice for the entire group is also fine. > Deposit to be due 01/31/06, $100.00. 1/24/06: > BJS completed CN and mailed via FX SON to Bryan's attention, including Deposit INV #4285, $16,800.00 due with K on 01/31/06. 01/25/06: > BJS and HMS reviewed all three IOG and only issue is Choir's Radio City Tour which needs to be switched if possible. > We will keep all three IOGs, but BJS updated all attachments and all work onthis client is now in this TPMS file set. 2/16/06: > Rec'd marked K via fax. > BJS initialed and signed, then faxed back to Bryan Wills' attention. > HSM, as this is now UNDER CONTRACT, please review and proceed as needed, WITH CAUTION, for we do not yet have any of their $$$. Thanks! > Please advise if I need to do any OK TO PAYS and I will proceed as you request. ____ HMS ____ 2/22/06: > BJS faxed OK to Pays re: Phantom & NY Yankees tickets. Both due NLT 3PM on 02/28/06. 2/22/06: > Rec'd OK to PAY re: Phantom and Yankee's tickets. > Order 125 of each per OK to PAY. > BJS confirmed receipt of fax with B Wills so he was not wondering whether or not we have it. 2/24/06: > BJS faxed and emailed OK to PAY re: Drumstruck tickets. > Due back, 3PM on 02/28/06 (Tuesday). > Also asked for breakdown re: Band, Choir & Orchestra, since they are doing some unique things individually and a number of non-refundable payments are now due or past due. 2/27/06: > Rec'd OK to Pay for 125 Drumstruck tickets. > BJS sent email letting him know we rec'd it. Also asked when we might expect to see a Deposit check! 3/14/06: > Rec'd check #1451, $10,100.00 (Band Boosters) and $2,400.00 (School Check) totaling $12,500.00. > This is a partial payment toward deposit INV #4285. The balance due on that invoice = $4,300.00. > 50% Payment is also past due, balance on that INV #4286 = $39,763.50 (it was due 02/24/06. > BJS faxed and mailed Statement showing current balance due on account as $44,063.50. > BJS also faxed copy of school check to Book Keeper asking her yet again to get rid of Richardson Road address and update to our PA Office. > Per DSC, they are to fax FPGF, RL, etc. before due date on 03/27/06, but we shall see. > HMS, as we know have a signed K and some money from this group ($12,500), please proceed as needed. Thanks! __X__ HMS __X__ 3/15/06: > Rec'd FPGF< RL & HIF via fax. > Total Pax = 126 (102 + 24) > Rms / Pax 23 Q / 92 03 T / 09 12 D / 24 01 S / 01 TOTALS = 39 ROOMS and 126 PAX (102 + 24) > Band = 52 (46 + 6) > Choir = 26 (16 + 7) > Orchestra = 48 (37 + 11) > BJS updated IOGS, Bible and CAV order accordingly. > HMS, remember, since there are three somewhat different sets of inclusions, I have continued with three separate IOGs. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Remember, we ordered 125 of the varios had to have tickets per his OK to Pays, now the group is at 126 :( Please advise as to how we are able to proceed. Thanks! __X__ HMS __X__ 3/16/06: > BJS sent email to DSC - I have examined the numbers and based on their K minimum (NLT 151 total pax) and his FPGF numbers (126 total pax), we are losing approx. $15 per person. With this in mind, I would like to propose that rather than adjusting per person rates, we cut the comps from 6 to 3 and make the two $10 meal credits both $5 meal credits. I realize $5 for b-fast in NYC and a dinner at Yankee Stadium is unrealistic; however, I doubt that he wants us to increase pp rates by $10 or $15 dollars. Lets talk - what do you think? > We will discuss and then she can share with client for his directionon how to proceed. 3/20/06: > Per DSC, wants 1 -55 & 2-46s per Client. 3/21/06: > Per DSC, Bryan Wills who said to raise the price the 10 to 15 dollars. They don't want to lose their comps. He also asked when he could expect the Final Invoice. I told him you would get it to him as soon as possible now that we have his answer . 3/22/06: > BJS updated rates on Bible Screen by $15pp. Group will remain with 6 comps. 4/7/06: > BJS faxed and mailed Final Inv, #4326, $15,554.50, as well as Statement. > Total due on account = $59,618.00. Due - 04/11/06. 5/4/06: > Per DSC & B Wills, rec'd corrected RL. > Total Pax = 126 (101 + 25) > Total Pax remains at 126; however, student number dropped one and adult number increased by one. > Package breakdown has also changed to - > Rms / Pax - REVISED 23 Q / 92 02 T / 06 14 D / 28 00 S / 00 REVISED TOTALS = 39 ROOMS and 126 PAX (101 + 25) > DSC is checking on breakdown changes between Band, Choir & Orchestra. > BJS will run updated IOGs once the individual ensemble numbers are confirmed by DSC. > BJS updated Bible & CAV order. > She is also checking on the coaches with Bryan, for they should have 2-55s and 1-46 rather than the 2-46s and 1-55 currently on contract. > BJS ran numbers on invoice to see if the package b-down change was worth re-invoicing, and it is not, basically a wash; however, I will need to invoice based on the bus change once we get the approval. ____ HMS ____ 5/10/06: > Per DSC, they want 2-55s and 1-46. > BJS made change with Newton. > BJS faxed and mailed INV for difference in bus cost ($259) as well as STATEMENT. > Total due on account = $59,877.00.
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