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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
10/17/03: > Rec'd Application via fax for FOE 2004 Orlando 2. > 3D/2N Package > 38 Pax (35 + 3) > Friday & Saturday nights at Hotel - BJS assigned to Homewood Suites Universal. > BJS added to Status Schedule, FOE Participant List, Orlando 2 Ensemble List and Hotel Assignment List. > Competition > Orchestra (35-players) > AMH sent thank you for your application email. > MPB, please complete CFS. Thanks! __X__ MPB __X__ 10/26/03: > BJS completed Contract Packet, incliudiong Deposit INV #3644, $950.00 - due with K on 11/17/03. Also included First Payment INV #3645, $3,016.00 due 1/2/04. > MPB, please process per FOE SOP and mail on Monday, UPSP 2-day. This is NOT a Debbie Client. Thanks! __X__ MPB __X__ 11/25/03: > Rec'd signature page from K, GIF and CCIF via fax. Need Driver's room (1/night) & BJS added to Hotel usage chart. 12/8/03: > BJS mailed signed copy of complete K to director. > Still awaiting deposit check. 12/15/03: > Rec'd check #120163, $950.00 - Deposit INV #3644 - PIF. 1/6/04: >Leah called AMH. Her numbers have dropped significantly (to 25 performers rather than 35) because of another major trip taking place at the same time. AMH told her she was still fine to travel with us anyway. She was concerned about her instrumentation and which performance category she should enter. AMH talked about the specific clinician and possible choices there. She will let us know whether she is going to change her performance category soon as she is still choosing literature for her "new" instrumentation. She also stated she knew she had missed her Jan 2. Payment deadline and would send a check soon. She wanted to know how her drop in #s would affect this. AMH advised her to send the amount owed and the balance would be taken care of at the end. 2/4/04: > AMH emailed Leah regarding her FPGF, RL, HIF, and T-shirt Order Form. 2/5/04: > Leah emailed Alice saying she will fax the forms today and the check should be here soon. She also had many questions regarding additional inclusions and the performance schedule. AMH said she would have the schedule ready soon - hopefully next week. AMH also forwarded the message to HMS and BJS. __X__ HMS __X__ __X__ BJS __X__ 2/6/04: > BJS responded to Leah's email, suggested Medieval Times or Arabian Nights. Leah had suggested Planet Hollywood - BJS dud the others due to the fact they included an evening's entertainment as well. Will pursue as soon as Performance Master Schedule is complete. 2/6/04: > Rec'd FPGF, RL, HIF & T-shirt Order Form via fax. > Total Pax = 18 (16 + 2) > Rms / Pax 1 Qt/ 05 2 Q / 08 1 T / 03 1 D / 02 0 S / 00 TOTALS = 5 ROOMS and 18 PAX (16 + 2) > BJS updated Bible & Hotel Usage Chart accordingly. > MPB & AMH, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ AMH __X__ 2/7/04: > BJS worked up numbers for Final Invoice and since numbers have dropped so dramatically, once First Payment INV is PIF ($3,016.00), she will actually have a credit on her account of $274.00. > BJS sent Leah email explaining this and said that sice we were going to be doing a Dinner of some sort for her group on Friday PM, we could apply this toward those arrangements and then bill her for the difference. 2/17/04: > Rec'd check #122001, $3,016.00 - INV #3645 - PIF. > Account is PIF (due to lower than expected numbers); however, she may want us to do a Dinner Attraction Reservation for her, in which case we will apply the $274.00 credit toward that event. 2/23/04: > BJS sent email to Leah re: are we doing Dinner Attraction on Friday eveing? If not, we will need to send back credit check. 3/4/04: > HMS, Leah would like us to try to get her group a Dinner Reservation at Planet Hollywood for Friday evening around 7:30PM. I have made attachment - Please advise when and if this reservation can be secured. Thanks! __X__ HMS __X__ 3/5/04: > BJS called Leah - LVM , we have reservation for Friday at 6:45 PM. > Rate = $18.00 per person. > BJS figured that she will owe us $324.00 for this dinner, less $274 credit = $50 balance due. > BJS faxed & mailed Invoice #3816, $50.00 due 3/26/04. 3/27/04: > BJS mailed FI Packet via FEX SON. 3/29/04: > Rec'd check #123331, $50.00. > ACCOUNT IS PIF.
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