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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/8/03: > Rec'd Applicatipon for Orlando 3 > Band & Orchestra are also attending > 3Day / 2Night Package > Arriving Thursday and Departing Saturday after Awards > Thursday & Friday nights at Hotel - Homewood Suites LBV > Competition > 3 choirs Concert Choir (mixed - 55 singers) Chamber Singers (mixed - 20 singers) Women's Camerata (women's - 22 singers) 9/8/03: > Rec'd Application via fax for Orlando 3 (Choir is also attending) > 3D/2N Package > 65 (60 + 5) > Arriving Thursday and departing Saturday night after the Awards Ceremony > Thursday and Friday nights at the hotel - Homewood Suites LBV > BJS added to Hotel Chart > Competition > Symphonic Band (50 players) > Jazz band (10 players) > String Orchestra (15 players) > BJS added to Ensemble List 9/10/03: > BJS mailed Application Rec'd Letters 10/3/03: > BJS competed Contract Notebook, including Deposit INV #3592 - due with K on 10/24/03. Also sent First Payment INV #3593, $4,770.00 due 1/16/04. > MPB, please process per SOP and mail USPS 2-day. __X__ MPB __X__ 10/3/03: > BJS competed Contract Notebook, including Deposit INV #3594, $1,625.00 - due with K on 10/24/03. Also sent First Payment INV #3595, $5,155.00 due 1/16/04. > BJS processed per SOP and mailed USPS 2-day on Saturday, 10/4/03. 10/9/03: > Jeff called to see if we could combine everything into one Contract and one account. > BJS said he would be happy to do this - it actually makes it easier for us! > BJS to prepare revised contract pages and invoices and forward to jeff as needed. > Jeff will be the main contact for the group and their new name is the H-B Woodlan High School Music Department. > MPB, please consolidate files and labels, etc. into a single file. Thanks! > BJS updated Bible, Status Schedule, Ensemble List, Participant List & Hotel Lists as needed. > BJS copied all notes from Band & Orchestra Clog above. > Total pax = 125 (115 + 10) > BJS mailed Revised Contract Pages and Revsied INVs #3592, Deposit = $3,125.00 due with K on 10/24/03 as well as First Payment INV #3593, $9,925.00 due 1/16/04. __X__ MPB __X__ 10/22/03: > Jeff called and spoke with BJS re: Additional Inclusions and to let me know K and Deposit were going in today's mail. > BJS ran through typical Orlando Trip IOG and Jeff seemed quite pleased and anxious to have us do it. > BJS to prepare sample IOG and rates and then email to Jeff for his decision. 10/23/03: > BJS emailed IOG and Rate for Add-Ons ($136pp). > Will await his decision befor eproceeding. 10/24/03: > Rec'd signed K and Deposit check #8571, $3,125.00 - INV #3592 PIF. > BJS signed K and mailed copy back to Jeff. > Also rec'd GIF. 11/4/03: > Rec'd CCIF via fax. > They do need Driver's Rooms (2/night) > BJS updated Hotel Usage Chart accordingly. 11/4/03: > Rec'd emial from Jeff re: Add-ons and possibility of making some changes in what I had proposed via IOG. 11/5/03: > BJS responded to Jeff via email stating that if he wanted, we could actually wait until the Performance Master Schedule is nearing completion to make these arrangements. Asked for call back so we could discuss rates. 11/26/03: > Jeff called and LVM for BJS, wants to ty to finalize add-ons and rates. 12/3/03: > BJS returned Jeff's call and LVM. 12/3/03: > BJS returned Jeff's call and LVM again. 12/3/03: > Per Jeff, wants us to make the following additional inclusion arrangements: > Breakfast en route Thursday AM (Shoney's in Jacksonville - since Piccadilly is having issues and may not be open). > Wet n'Wild Thursday with Picnic Lunch. > Dinner & Shopping Thursday PM at Downtown Disney, however, they will be on their own for Dinner. > 2nd Day Admission at Universal. > One Extra Meal Coupon for Dinner on Friday (They will be on own for Lunches both Friday & Saturday). > $5 Meal Credit for B-fast en route on Sunday. > BJS to prepare rate and email to Jeff for his approvial and then will will proceed with reservations, etc. 12/3/03: > BJS worked up rate based on conversation above ($101 per person) and emailed to Jeff for his approval and the OK to proceed. 12/8/03: > Read email from Jeff, he is fine with Add-ons and wants us to contract. > BJS updated package rates on Bible screen. > HMS, BJS created an IOG and made attachments in system as needed. As these Additional Inclusions are going to Contract, please review & confirm as needed. Thanks. > Contract addendum to mail 12/11/03 if possible. __X__ HMS __X__ 1/14/04: > Rec'd check #8741, $9,925.00 - INV #3593 - PIF. 1/20/04: > BJS completed and faxed Contract Addendum. Asked that it be signed and returned via fax NLT 1/23/04. 1/23/04: > Rec'd signed Agreement Addendum from Jeff via fax. 1/30/04: > BJS mailed signed copy of Addendum to Jeff. 2/2/04: > BJS sent email to Mike re: no orchestra competition and extended Clinic Time (60-minutes). 2/20/04 - AMH send Jeff an email asking him to send his FPGF, RL, HIF, and Tshirt Forms. 2/24/04: > BJS sent another email to Jeff re: Room List, etc. Also explained that all shirts shipped with be XL (once we receive his FPGF). 2/25/04: Jeff called AMH with questions and an apology. He has been ill and out of the building. He will fax all late forms plus forms due 3/1 to us today. He is prepared to make his final payment once he receives an invoice. He is leaving today at 5:30 to go to ACDA in Nashville. If he receives the invoice prior to this, he will have his Treasure cut the check tomorrow. Otherwise, he will not be able to get to it until he returns on Monday. He asked about performance repertoire, times, etc. AMH answered all his questions except one. He wants to know when the absolute deadline is for any participant changes. He would like for Bryan to call or email him with this answer today. He again apologized for his tardiness and promised to catch up today. 2/26/04: > Rec'd HIF, FPGF, RL, Set-Up and Rep Forms via fax. There was no set-up or rep form for Jazz Band - AMH to contact directr and see if they are or are not participating. > Total Pax = 118 (105 + 13) > Rms / Pax 17 Qt/ 85 05 Q / 20 00 T / 00 06 D / 12 01 S / 01 TOTALS = 29 ROOMS and 118 PAX (105 + 13). > BJS updated Bible, IOG and Hotel Room Usage Chart accordingly. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/3/04: > BJS faxed and mailed Final Inv #3805, $19,720.00 due 3/1/04. 3/10/04: > Rec'd set up and rep forms for Jazz Band. 3/26/04: > Rec'd check #8867, $19,720.00. > ACCOUNT IS PIF. 4/9/04: > BJS emailed FI to Jeff's attention.
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