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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Trenton, NJ
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Washington, D.C., DC
Washington, DC, DC
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/30/03 > DSC spoke with Lois on 9/24/03 > Taking her children's choir to NYC along with the Montgomery County Boys Choir > DSC will check dates and get them to BJS as soon as she gets in touch with Lois > Please get bus quotes from H&R > Lynn Gregory is the director for Montgomery Boys Choir > Wants to stay in Manhattan - (thru Mid-America - has stayed at Hyatt-Grand Central with a good rate of approximately $130 per night. Says she thinks she has gotten a good rate at the Roosevelt as well. > will walk, subway it, whatever to sites! Doesn't want to use the bus unless she has to! > Wants a clinis with Francis Nunez - childrens choir specialist! > Wants to perform at Rockefeller Center at the fountain - this should be arranged and should be done by the main office at Rockefeller Center. > Perform at St. John the Divine OR St. Patricks (a service performance on Sunday @ either place would be great! If St. Patrick, Lois can send an audition tape!) > B'way show - choice later > Seaport Liberty Cruise > Free time to explore the city NBC Today Show Appearance - (Lois has a friend who knows Katie Couric and she will contact this friend to fix it so the group can sing outside!) ( This happened on her last trip to NYC with her choir and everyone thought it was a bug success! (no comment!) > would love a Yankee or Mets game - National Anthem Opp?????????? (DSC made no promises!) > Budget - $500 - $600 All Inclusive - If we can make it come in a lot less - she will be most impressed and HAPPY!!!!!!!!!!!!!!!!!!! __X__BJS__X__ 10/6/03: > DSC spoke with client on 10/1/03 and cleared up date questions. They want the weekend of June 12th and 13th. They can leave on the 11th or the 12th and return on the 13th or the 14th. It all depends on performance opportunities!!!!!!!!! __X__BJS__X__ 11/17/03: > BJS made hotel selection, MPB will confirm arrangements. 11/19/03: > BJS completed PTP in order for delivery at Convention. > MPB, please process per CCIS PTP SOP. This is a Debbie Client. She will p-up tomorrow morningn en route to Convention. > BJS faxed CQR to H&R tours. > BJS made attachments in system, although other than hotel, nothing is confirmed. 12/2/03: > Per DSC re: conv at VMEA . . . > BJS made revisions to IOG and worled up new rates as requested, then emailed to DSC. > BJS updated rates on Bible screen. > BJS did not make any changes to attachments. HMS, we will await decisions from Client prior to proceeding. At this point, other than hotel, no other arrangements have been confirmed. > Wants coaches from H&R Tours - needs revised rates once she has confirmed the revised IOG. __X__ HMS FYI 1/20/04: > Per DSC, they are ready for K based on IOG from 12/2/03. Want coaches from H&R. > MPB & HMS, as this is going to contract, please review, update and confirm all as needed. K to mail NLT 01/26/04. Thanks! > Per DSC, the NY Yankees do have a baseball game at home on the 13th, vs. San Diego Padres beginning at 1:05 PM. BJS updated IOG accordingly and HMS will need to add as attachment and get group rates & ticket ordering procedure, etc. Thanks! FYI - BJS budgeted no more than $22 per ticket for this game. __X__ MPB __X__ __X__ HMS __X__ 1/20/04: > BJS, when preparing K, group name should be Voices In Harmony Children's / Montgomery County Children's Choir. Single K, but Invoices are to be split between the two groups. Both names on K, Will need address to send to Montgomery Co. 1/22/04: > Due to Yankees schedule as well as a number of issues related to the Clinic with Francisco Nunez, BJS had to make numerous revisions to the IOG and then in turn the attachments. > HMS, as this is going to K, please review, update and confirm attachments, etc. as needed. Thanks. Some of the items need to be entered in the system as attachments. __X__ HMS __X__ 1/27/04: > Per DSC, Montgomery County Boy Choir, Lynn Gregory, Director, C/O: Christiansburg M.S., 1205 Buffalo Dr., Christiansburg, VA 24073. > 540-394-2180 > 540-394-2197 (fax) > Her portion = 18 boys and 13 adults, totaling 31 from Montgomery County Boys Choir. > Voices in Harmony portion = 37 students & 7 adults = 44 from Lois' group. 2/20/04: > Per DSC, they have decided to forget about the performance at Rockefeller Center and just expand their shopping time at that point. BJS updated IOG accordingly. > They are ready for K. > MPB & HMS, as this is going to Contract, please review and update / confirm all attachments as needed. Contract to mail NLT 2/26/04. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/17/04: > BJS completed PTP Revision I and Contract Packet, updated IOG and attachments to match reservations secured. > Mailed packet via FX PON - to Lois' home address - no signature required. > Mailed separate invoices to Lynn Gregory. Only contract copy was to Lois. > Due: 3/26/04 > INV #3835, Voices in Harmony, $3,300.00 Deposit due 3/26/04. > INV #3836, Montgomery County Children's Choir , $2,325.00 Deposit due 3/26/04. > INV #3837, Voices, $10,421.00 First Payment due 04/12/04. > INV #3838, Montgomery, $8,425.00 First Payment due 04/12/04. 4/5/04: > Rec'd Lois' portion o fthe signed K. BJS gave to DSC so she could get Lynn's signature as well. > Rec'd check #1001 from Voices - INV #3835 PIF. > Still need Deposit check from Montgomery Co. 4/13/04: > Rec'd the fully executed Contract. 4/14/04: > BJS sent copies of fully executed K to both Directors. > We have deposit from Voices in Harmony, but still no money from the Montgomery County Boys Choir. > BJS alerted DSC to the fact that we need their Deposit, as well as the Room List, FPGF, HIF, and now their First Payments are due as well all were due on 4/12/04. > HMS & MPB, please proceed as needed with some caution as we only have a portion of their deposit. FPGF, RL, etc. were all due on 4/12/04, so we should have them in the near future. Thanks! __X__ MPB __X__ __X__ HMS __X__ 4/29/04 >DSC recd e-mail from L Gregory check for $10,750 has been sent to CCIS by registered mail. 4/30/04: > Rec'd check #1002, $10, 421.00 (Voices) 5/3/04: > Rec'd check #181, $10.750 (Montgomery) > Deposit and First Payment from boyth groups have now been received. 5/12/04: > Rec'd FPGFs, HIFs and Room Lists on 4/29/04. > Total Pax = 74 (44 + 30) > Rms / Pax 16 Q / 65 (1 quint with cot) 01 T / 03 03 D / 06 00 S / 00 > TOTALS = 20 ROOMS and 74 PAX (44 + 30) > BJS updated IOG and Bible accordingly. > MPB & HMS, as these numbers are now Guaranteed, please proceed as needed. The deadline for any participant count changes has already passed. Thanks! ____ HMS ____ ____ MPB ____ 5/14/04: > BJS mailed Final Invoices to both groups. > Voices = #3876, $9,053.00 > Montgomery = #3877, $6,947.00 > Total due on ACCOUNT = $16,000.00 5/24/04: > Rec'd Voices Check #1003, $9,502.00. > Voices portion is PIF. 5/28/04: > BJS mailed 30 cameras and Director's Gift to Lynn at Christiansburg MS & 44 cameras and Gift to Lois at her home address. 6/2/04: > Rec'd Montgomery Check #182, $6,947.00. > Montgomery portion is PIF. > ACCOUNT IS PIF. 6/3/04: > BJS emailed FI to DSC, Lois and Lynn. > lgregory@mail.mcps.org
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