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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/8/03: > Rec'd Application via fax. > Undecided as to package. > Boosters will contact us. > Regardless, they are doing Orlando 1 > Total Pax = 130 (115 + 15) > Both Band & Choir will be in COMPETITION > Choir = Revere HS Symphonic Choir (Mixed - 55 singers) > Band = Revere HS Symphonic Band (Concert Band/WE - 65 players) > Band Director = Darren LeBeau > Booster's Trip Coordinator = George Walker (hp: 330-659-4737) 9/29/03: > BJS spoke with George Walker, Parent Trip Coordinator. > They are accepting bids from Scholastica Travel as well as New Horizons and would also like a bid from us. > BJS discussed typical IOG and what the other companies were proposing. > Also want transportation quotes. 9/30/03: > BJS prepared IOG and worked up quote for add-ons. > Add-ons totaled $214 per person. > BJS emailed IOG and rates to George Walker. > BJS also sent CQRs to Lakefront Lines and Anderson Coach & Travel. 17 hrs nonstop, 1020 miles. > All transportation correspondence will take place in the Choir's files, since we are most familiar with Debiorah. > Executive Brd mtg next Monday (10/6) , so they need hard copy of PTP by Friday, 10/3/03. > Full Boosters meet Tuesday, 10/7/03. > Once they make their selection, we may comnbine into a single file - no need to double up if they are both doing the same thing. > The other companies included Hotel Security - BJS did not include this in the add-on rates. 10/6/03: > BJS emailed charter quotes to George for this week's meetings. 10/9/03: > Rec'd email from George - they will be attending via Festival Only Package and using Schlastica Travel. > BJS sent email to George telling him that was fine and we would prepare Agreement accordingly. > BJS consolidated the two Revere files, Band & Choir into a single Revere HS Band & Choir file with Deborah Devore as Contact (since we worked with her in 2003). MPB, please update labels on files and hanging tabs. Thanks! ____ MPB ____ 10/10/03: > BJS maield Contract Notebook to Deborah's attention via USPS 2-day mail. > Included Deposit INV #3600, $3,250.00 due with K on 10/31/03. > Also sent First Payment INV #3601, $7,150.00 due 12/26/03. 10/13/03: > Per Ann, Scholastica Travel, they are doing our hotel package 3D/2N. > She also spoke with George this AM and their numbers are higher than originally submitted on Application. > Per Ann, total pax = 175 (150 + 25). (724-837-4600 x:110). > BJS explained that CN was already sent to Deborah's attention. BJS would update and send REVISED pages to her attention as well. Ann, George and Deborah can work it out as to who gets them! > BJS updated all pertinent lists accordingly and mailed REVISED pages tp Deborah. > BJS assigned to the Homewood Suites - Universal Studios. 12/3/03: > Ann called from Scholastica Travel & LVM. They are mailing check today for +/- $6,000 and thgen are expecting another payment of 10 - 12k in a few weeks. BJS to call her if any questions. 12/8/03: > Rec'd check #48990 from Scholastica Travel, $6,800.00. > Deposit INV #3600, $3,250.00 - PIF as well as partial payment toward First Payment INV #3601. Balance Due on #3601 = $11,800.00. > BJS sent email to Director advising of payment, but also asking for copy of signed K. 12/17/03: > Rec'd check #49010 from Scholastica Travel, $11,800.00 - INV #3601, PIF. 12/19/03: > Rec'd GIFs via fax (telling us to contact Scholastica to particulars - yea right!) > BJS sent email to Deborah stating that we needed George (Parent Booster) to kep up with Deadlines and that we especially needed the signed Contract returned - it was due 10/31/03. 1/5/04 - AMH sent email re: signed contract and charter company information form. 1/14/04: > Rec'd signed K and CCIF via mail. > NO driver rooms required. 1/19/04: > BJS mailed fully signed copy of K back to group. 1/29/04: > BJS spoke with Ann re: comps, room list - she'll fax RL, FPGF, etc. ASAP, they are awaiting the decision on one final student - whatever . . . (they will be using 39 rooms, so she says) > Asked about us making a reservation for 4 rms "to refresh in" as they would be arriving early, blah, blah, blah. BJS told her she would need to make these reservations on hger own and was not to reference FOE when doing so. 2/4/04 - AMH emailed Deborah to remind her that we are missing her fpgf, rl, and t-shirt form as well as her HIF. 2/6/04: > Rec'd Ann Prinkney's Room List (a second one was sent earlier in the day, but BJS used the latest version and threw the other one away!). > Submitted her own form (AGAIN!). BJS marked out the info that was of no use to CCIS. > Total Pax = 128 (113 + 15) > Rms / Pax 01 Qt/ 005 25 Q / 100 04 T / 012 04 D / 008 03 S / 003 TOTALS = 37 ROOMS and 128 PAX (113 + 15). > FPGF & HIF Form implied based on Room List. > BJS updated Bible and Hotel Usage Chart accordingly. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 2/10/04: > As we did not receive t-shirt form (it was due 1/26 and they were sent reminders), BJS mailed 128 XL t-shirts from stock. 2/12/04: > Rec'd check #49184, $6,394.00 - ACCOUNT IS PIF. 3/1/04: > Rec'd Rep Forms and Set-UP forms for B & C. > BJS placed in Notebook. 3/2/04: > Ann Prinkney called - groups wants to go to Universal on Thursday and use their FOE Admission then, as well as the Meal Voucher. BJS said he did not foresee any problem with that and their tickets / vouchers would be sent in the FI packet prior to trip. > No effect on Awards Ceremony, for it is a school on Friday afternoon - not in Park on Saturday this particular weekend. 3/9/04: > BJS emailed Festival Schedule, Hotel Info, to Deborah & Darren. 3/15/04: > BJS called Ann & LVM to let her know that their Guaranteed and Final numbers are 128 (113 + 15). 3/20/04: > JS sent IF Packet via FX SON to Deborah at the school.
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