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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
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Washington, DC
Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
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West Newton, PA
West Orange, NJ
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Wilkes-Barre, PA
Williamsburg, OH
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Wilmington, DE
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Woburn, MA
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Worthington, OH
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Wytheville, VA
X, PA
York, PA
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Zainesville, OH
OR
Number of
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Time:
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Time:
Contract
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Deposit
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Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/17/03 > DSC spoke with client onn 9/16/03, Wants same trip as last year > Leave 6am/return 3am Sunday Mornign > Get Bus - National was used last year washappt y with that , but needs 1 or 2 more quotes for choices - Would like quotes on 55's and 47's - not sure what thenumbers will do but knows they should have a great turn out because the trip last year was so wonderful!!!!!!!!!!!!! > 2 shows - DSC has e-mailed client a list of all b'way shows as of 9/14/03 Lunch at HRC - OK > Need a dinner place because last year the group saw Tony and Tin's Wedding and that included dinner! > Need PTP as soon as we can get it to him - remember this is the man who has little patience, but is very nice! __X__BJS__X__ 10/15/03: > BJS & DSC completed IOG and PTP. > BJS emailed to DSC and she will get to Client for decisions. 10/16/03: > BJS emailed Charter Quote from NCW to DSC. 10/27/03: > Try for the first two, and if you can't get them, work down the list. Hopefully, you will be able to get at least 2 off the list. If not, we'll go back to the drawing board. The list is in order of preference, so start at the top and go down only if the first are not available. > 1. Avenue Q > 2. Wicked > 3. Urinetown > 4. Phantom of the Opera > 5. Boy From Oz > 6. Thoroughly Modern Millie > Per BJS, we will work on these once the client has requested a Contract and as of today, that has not happened. 10/31/03: > Per DSC, wants coach from Martz. > Ready for Contract??? 11/13/03: > Per DSC, client has requested a contract, but needs to know what their shows will be in order to drum-up support for the trip. > HMS, please call ShowTix and work with them the way you did for Kempsville Choir, placing order for the first two show choices and or as they suggest based on the group's total budget of $130 for the two tickets. See show preference list provided on 10/27/03 for their selections. Please advise as soon as you have answers from ShowTix so DSC can advise Group Leader and Contract can be generated. Thanks! __X__ HMS __X__ 11/13/03: > BJS emailed Group Leader re: ShowTix's concern over student group seeing Avenue Q. Offered to move to other selections if he prefers. BJS directed HMS to go ahead and make the order as requested. 12/2/03: > BJS informed DSC that 2nd show = Phantom. > Go ahead and mail Contract this afternoon via FedEx SON. > HMS, please make meal reservations for lunch at HRCafe and Dinner at O'Casey's. They are already attached in the system. Thanks! > Contract, Deposit, First Payment ($117.50pp + 50% of charter) as well as OK to Pay for Show tickets will be due 12/10/03. __X__ HMS __X__ 12/2/03: > BJS completed Contract and processed per CCIS SOP, then mailed via FX SON. > Included Deposit / First Payment INV #3683, $7,923.00 as well as OK to Pay for Show Tickets all due on 12/10/03. 12/3/03: > DSC spoke with David, he is very upset that we cannot produce a 60-passenger coach! > So, BJS spenrt 30-minutes on the phone and found a 60-passenger coach at Atlantic Coach in Lorton, VA. > DSC shared rate with David and he wants to proceed with the 60-passenger coach. > BJS completed Revised Contract (page 3), Revised Deposit / First Payment INV #3683, $8,358.50 and Contract Inclusion Attachment, then faxed to David's attention. > BJS canceled K with Martz Virginia and requested K from Atlantic Coach. 12/11/03: > Rec'd signed Contract, and OK to Pay for 60 Avenue Q and Phantom tickets. > Rec'd check #1083, $8,358.50 - INV #3683 - PIF. > As this group is now UNDER CONTRACT and Deposit / First Payment has been received, please proceed as needed. Thanks! __X__ HMS __X__ 1/14/04: > Rec'd Final Participant List via email. This will serve as both Participant List and FPGF. > Total Pax = 60 (49 + 11) > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ HMS __X__ 1/15/04: > BJS faxed and mailed Final Inv. #3749, $7,888.50 - due: 01/21/04. 1/22/04: > Rec'd check #1070, $7,888.50 - INV #3749 - PIF. > ACCOUNT IS PIF. 3/1/04: > Per DSC, group will return O'Casey's meal count fax on Thursday - they are on Block Schedule and will need until Thursday to complete. It was originally due on Wednesday. BJS said OK. 3/2/04: > DSC delivered FI packet, including cameras, to Client in Alexandria. > AS FI is complete, please review, confirm and guarantee all as needed. Thanks! ____ HMS ____
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