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Toronto, Ontario, CA,
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OR
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Time:
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Date:
Time:
Contract
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Deposit
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/11/03 > DSC spoke with client 9/9/03 > Destination - New Orleans > Clinics for 4groups 2 Jazz bands and 2 Concert Bands. Told Jeff quite often the clinicians will be most happy to do one clinic for the 2 groups thereby making it a sort of Master Class. If that is the case with cthe clinicians, he is ok but still wants at least two separate clinics - one for jazz and one for concert! > Jeff is doing his own buses.YEA!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!1 > budget $600 - this includes the bus so CCIS $'s is $450 to $475 > Her we go - Jeff want to leave Sunday 4/4/04 and go to Knoxville nad spend the night > Leave MONDAY 4/5/0/4 AND GO ON TH New Orleans > check in hotel - Stay at hotel that evening - > Dinner at the hotel with a $10 meal credit - the parents will order pizza! > If hotel could have a pool it would be great! Thast will hel[p with Monday evening activity > *Jeff would like everyone to be able to eat together so he would like us to cjeck and see if there is a room at the hotel where they could have the pizza party! (He didn't say this, but if he doesn't have eto pay for it that would be great! > b'fast at hotel every am > Tuesday and Wednesday - set up clinics; Aquarium: City Tour; Natchez Steamboat Cruise - (would like this to be a dinner cruise, but just as happy if it's just a crusie because of cost!) > Lunch at HRC in the Quarter w/ time to explore the Quarter before all the boozers show up! > Night time activities - Symphony, musical, whatever we can come up with! > Leave 4/8/04 - go to Chattanooga, Tenn, spend the night; leave 4/9/04 to be home by 6pm > Size of groups - Jazz 1 - 20; Jazz 2 - 14; Concert 1 - 41; Concert 2 - 40 ( There is overlap in the concert bands!) > Needs PTP NLT 10/6/03 __X__BJS__X__ 10/13/03: > Per DSC conv with Client, after reviewing sample IOG, Jeff has decided not to make hotel stops en route. > BJS and DSC revised IOG accordingly. > MPB, please check into hotels which BJS has highlighted, keeping in mind, we need ALL Double Doubles (even if they are suite porperties) & Interior Corridors. Also check on Breakfast arrangements and swimming pools (in-door or outdoor and operating schedule - if outdoor will they be open the first week of April). 36 Double Doubles are projected. Thanks! > While you are checking, we need to make another group reservation for the Cox HS Band, will check-in on April 29 and check-out May 1. Need 25 Double Doubles. Their trip is also in the system. Thanks! __X__ MPB __X__ 10/13/03: > BJS and DSC made atachments, as able in the system, also printed some materials from internet. > HMS, please see IOG, add, review, update and make reservations as you are updating. Thanks - Jeff Rutherford has already seen one IOG, made some revisions, and seems quite likely to request contract based on this revised IOG. > HMS, a number of the attractions are a part of the SteamBoat Natchez Passport Packages, allowing admission to a multiple activities. Please call them and get the scoop on this, we are thinking of Package 4, and adding a 3-hr step-on guided city tour. Maybe they can add this to the Passport as well, obviously for an additional fee. Group will have two coaches. Thanks! __X__ HMS __X__ 10/14/03: > DSC rec'd word from Director that he really likes the Revised IOG (from 101/13/03 - without the hotel overnights en route). The only change is that he wants to spend Wednesday night in New Orleans, depart for home Thursday morning, arriving back in Winchester early Friday AM. > BJS revised IOG accordingly and emailed to DSC. > BJS updated attachments as well. > BJSalerted Martha to this change so she could pursue hotel accommodations in New Orleans accordingly. > Client needs to see official PTP (Pre-Trip Planning Proposal) NLT Friday, 10/15/03. __X__ MPB __X__ 10/15/03: > BJS updated Bible due to Jeff's desire to leave New Orleans a little later on Thursday AM. > BJS updated BIBLE and IOG accordingly, as well as meal times en route on the way home. MPB & HMS not affected by changes. 10/21/03: > BJS completed PTP and emailed to Client and DSC. > MPB, please mail original to Client's attention this afternoon. No need for a presentation folio since he has already received a copy via email. Make copy for file and DSC. Thanks! __X__ MPB __X__ 10/220/03: > Per DSC conv with Client - ready for Contract. > HMS & MPB, as this is going to Contract, please review an confirm all as needed. Contract to mail NLT 10/29/03. __X__ HMS __X__ __X__ MPB __X__ 10/28/03: > BJS completed Contract Packet, including Deposit INV #3655, $7,500.00 due with K on 11/19/03. Also included First Payment INV #3656, $15,275.00 due 1/5/04. > MPB, please process per CCIS SOP and mail this afternoon via USPS 2-day mail. They are doing their own Transportation, so they will need a Charter Co. Info Form. This is a Debbie Client, so she will need a complete set. Thanks! __X__ MPB __X__ 11/4/03: > Per DSC conv with Client, they have now decided to spend Thursday night en route (in Chattanooga, TN.). This change has been approved by his Board as well as administration. > MPB, please find suite type hotel in the Chattanooga area (preferably a SpringHill or Homewood type of property in keeping with the same idea that they are in in New Orleans. > Also, his boosters are arranging some type of picnic lunch in the Great Smokies on their way home Friday. They are making all arrangemnts; however, we are to include a $5 Meal Credit. > BJS updated IOG and attachments, with the exception of the hotel and its corresponding breakfast Friday morning. __X__ MPB __X__ 11/21/03: > Rec'd signed K and deposit check #1887, $7,500.00, INV #3655 - PIF. 11/24/03: > BJS mailed signed copy of Contract. 12/29/03: > Rec'd check #1912, $15,275.00 - INV #3656 - PIF. 2/18/04: > Rec'd FPGF, RL, HIF & CCIS via fax. He does need one (1) drivers room per night. > Total Pax = 80 (62 + 18) > Rms / Pax 9 Qt/ 45 4 Q / 16 3 T / 09 4 D / 08 2 S / 02 TOTALS = 22 ROOMS and 80 PAX (62 + 18) > AS these numbers are now GUARANTEED, please proceed as needed. Thanks! > MPB, see note on RL re: early arrival for one of the administrators - check with DSC to see what he means by this . . . Thanks! > BJS updated Bible and IOG accordingly. __X__ MPB __X__ __X__ HMS __X__ 3/8/04: > BJS faxed Revised IOG, Add-On Rates and Quad Room List Form to Jeff's attention. Final Invoice will be generated upon receipt of the Quad Room List for the Hampton Inn Downtown - Chattanooga. Also faxed to DSC. 3/9/04: > Rec'd Room List for Hampton Inn Chattanooga. > Total PAX = 79 (One administrator will not be with group by the time they arrive in Chattanooga). > Chattanooga Rms / Pax 16 Q / 64 02 T / 06 04 D / 08 01 S / 01 TOTALS = 23 ROOMS and 79 PAX (62 + 17) > MPB, please proceed as needed with this Room List for the Hampton Inn Chattanooga. Thanks! __X__ MPB __X__ 3/9/04: > BJS faxed and mailed Final INV #3829, $10,340.00 due: 2/19/04. > BJS spoke with DSC, as numbers are 20 lower than projected, we will deduct cameras. She will inform Jeff. 3/17/04: > Rerc'd check #1943, $10,340.00 - INV #3829 - PIF. > ACCOUNT IS PIF.
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