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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/11/03 > DSC met with client on 9/5/03 > Destination - Orlando > Wet -N - Wild > Disney Market Place > Groups going - Marching Band; Parade & Field Show a MUST for competition (So far DSC has not come up with a festival for his dates with Field/Marching Band Competition. Will keep looking or see if he can change his dates.) > Yea! Dates have changed and his Festival will be Music Festivals!! > Universal is choice of venue > Leave on 3/31/04 in time to travel thru the night, get to Jacksonville for B'fast, then on to Wet N Wild; ck in hotel; Disney Market Place for PM activity > All meals - meal coupons OK - Meal Credits OK > CCIS to get buses > Budget $300 to inlcude bus __X__BJS__X__ 10/16/03: > BJS completed IOG, faxed CQRs and made attachments. > MPB, see Hotel attachment - a contract is on the way! Thanks! __X__ MPB __X__ 10/20/03: > BJS completed PTP and processed per SOP. > DSC has the original and will deliver to Client either this afternoon or Wednesday, 10/22/03. 11/10/03: > Parents need to cut some costs, so BJS and DSC worked on a couple of different options, deleting Wet n'Wild, changing from festival to Lights, Cameras, Music!, etc. > Provided IOG and rates for the option and DSC has emailed to client for final decision. > Made no changes to attachements until they make up their minds. 11/12/03 > DSC spoke with Dave. He received the revised IOG and will be discussing it with the booster parents on Friday 11/14/03 and will let DSC know! 12/2/03: > Per DSC conv with Director, replace Universal Meal Voucher for Dinner at Hard Rock Café on either Friday or Satruday evening. Friday is first choice. Use the Gold Menu. BJS updated IOG but made no changes to attachments or Rates. > Ready for contract once this change is confirmed. > MPB & HMS, as this is going to Contract, please review and confirm as needed. Thanks - Contract to be delivered on Friday 12/5/03. > DSC will advise as to charter selection - she thinks they are doing on own ut will confirm prior to Contract completion. __X__ MPB __X__ __X__ HMS __X__ 12/3/03: > Per DSC, they will be doing their own transportation (Gresham). 12/5/03: > BJS completed Contract packet, including Deposit INV #3693, $6,525.00 due with K, CCIF and Universal Application Materials on 12/19/03. Also included First Payment INV #3694, $8,049.00 due 1/15/04. > MPB, please process per CCIS SOP. > DSC will pick up and deliver this afternoon. > This is a DSC Client. > Room List = Sextuple. > They are doing their own transportation, so please include a Charter Co Info Form. > Festival = Universal Studios' Lights, Camera, Music! Please incude a partially completed Application and Information (copies of the last three pages of the Universal brochure). > Be sure to mark out the part where it says for the director to mail their materials to Universal Studios. They need to return it to CCIS and WE will then forward all info to Universal. > Be certainto cancel arrangements at Crowne Plaza since they have finally decided on Sierra Suites. > See me if any questions - Thanks! __X__ MPB __X__ 12/19/03: > Rec'd siogned K, Deposit check #2280, $6,525.00 - INV #3693 - PIF and CCIF. > As this is now UNDER CONTRACT and Deposit has been Received, please proceed as needed, within limits. > MPB, please note per CCIF, the bus drivers will need their rooms one night longer than the group itself. While the Band is at the park on Saturday, the Drivers will be at the hotel sleeping in order to rest up for the long trip back through the night. The group is at the hotel for 2 nights but the driver's will need 3 nights. See me if any questions. __X__ MPB __X__ __X__ HMS __X__ 12/22/03: > BJS mailed signed copy of K to Director. 1/16/04: > Rec'd check #2284, $8,049.00 - INV #3694, PIF. 2/9/04: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 76 (62 + 14) > Rms / Pax 01 Qt/ 05 12 Q / 48 05 T / 15 04 D / 08 00 S / 00 TOTALS = 22 ROOMS and 76 PAX (62 + 14) > BJS updated IOG and Bible accordingly. > MPB & HMS, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 2/13/04: > BJS faxed and mailed Final Payment INV #3782, $5,383.00 due: 2/13/04. 2/24/04: > Rec'd PCCF and updated RL; however, numbers do not Jive. > DSC has taken copies home to work it out with Director and wqill advise on 2/25/04. 3/2/04: > Rec'd PCCF and Final Version of Room List. > REVISED TOTAL PAX = 68 (56 + 12). Client will be charged a total of 8 Cancellation Fees. > REVISED Rms / Pax 00 Qt/ 00 11 Q / 44 04 T / 12 06 D / 12 00 S / 00 TOTALS = 21 ROOMS and 68 PAX (56 + 12) > BJS updated IOG and Bible accordingly. > MPB & HMS, as these numbers are now REVISED & guaranteed, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/3/04: > BJS faxed & mailed Statement & INV #3803, $529.50 for difference created by RL changes and 8 cancellations. Due: 3/15/04. 4/2/04: > Rec'd check #2304, $229.50. > ACCOUNT IS PIF.
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