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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
> DSC spoke with Tom Emory: > NYC is destination - similar to last trip with us > Non-performance trip > Budget - $400 Max - All Incusive > Get bus quotes - Likes Newton and a couple of other quotes > OK to e-mail PTP > Shopping time > 2 Musicals - sent Tom list of appropriate shows and he will et back with me on choices in order of preference > Like Embassy Suites - that's where we had him before - OK to stay in Manhattan is cheaper there > Lincoln Center tour > NBC on street on Saturday, then NBC Tour > Empire State Bldg. > All meals - meal credits OK for en route NOTE: Need an IOG with estimated prices for his Booster meeting 9/10/03!!!!!!!!!!! 10/13/03: > DSC spoke with Band Booster President Debbie Wilson, dates have changed to May 29, 2004 to June 1, 2004. Times to leave and return are the same. > CUSTOMER REALLY WANT EMBASSY SUITES!!!!!!!!!!!!!!!!!!! > delete Hard Rock Café and b'way show on Friday and put in Medieval Times > Please get bus quotes from Newton's and Oleta - see transportation file > NOTE: Budget per person is now $475 to $500 __X__BJS__X__ 10/15/03: > BJS and DSC revised IOG and realized that they cannot afford an additional night at the hotel. > DSC will call contact and suggest a Friday - Sunday outline rather than Saturday - Monday or even Tuesday. > BJS to hold all arrangements until we hear further from DSC. 10/22/03: > DSC had message from Booster Parent, wanted to see anoterh 2 or 3 IOG with various options and still not settled on dates! > DSC will call and tell her we need confirmed dates, and then we would be happy to include whatever she likes. > BJS to hold all arrangements until we hear further from DSC. 11/17/03: > BJS and DSC made up quote based on what booster parent said they were receiving another quote for, based completely on no reservations. 11/24/03: > BJS and DSC prepared yet another IOG and rates for DSC's mtg at school on 12/1/03. > BJS faxed CQRs to Newton, Eddies and Martz. > MPB checking on alternate hotel (Embassy Suites Lower Manhattan) in ordert o get closer to their budget. 12/4/03: > Per DSC, they are probably doing their own coaches via Oleta. She will confirm once we go to contract. 12/11/03: > Per DSC, they are doing their own coaches. > Want to stay in Meadowlands area due to budgetary issues. MPB, please check the following, in order of preference . . . Embassy Suites Meadowlands, Radisson Suites Meadowlands, Crowne Plaza Meadowlands, Courtyard Marriott Lyndhurst. Stop once you find one. Please advise as soon as you know where we will put them. > Baseball game on Monday, 5/31/04 NY Yamkees vs Baltimore Orioles - time TBD (probably an afternoon game since this is Memorial Day). Cheapest Seats available. > If afternoon game, will have lunch at game via $10 Meal Credit, if evening game, will be Dinner via a $10 Meal Credit. > Change Meal Credit on Tuesday to $10 for lunch en route. > Wants cameras included. > Wants a total of 4 comps. > Once Baseball game time is confirmed, BJS will complete revised IOG and porceed to PTP stage. > Want to add City Pass, because they want to include Intrepid Museum. __X__ MPB __X__ 1/19/04: > BJS completed revised IOG. > Client needs exact pricing, so we will need to go ahead make reservations in order to complete PTP and Contract. > They are doing their own coaches. > Need 4 comps. > Martha has the Embassy Suites Meadowlands secured. > HMS, get the absolute cheapest seats for Lion King, Phantom and the Yankees game. > BJS made attachments is system, as able. HMS, you will need to update once you make your calls and add New York Yankees as well as Intrepid Museum, etc. Thanks! > MPB, can we put six in a suite at the Embassy Suites Meadowlands? Please advise BJS. __X__ MPB __X__ ____ HMS ____ 1/21/04: > BJS updated IOG so Circle Line Cruise (and its attachment) would work. HMS needs to add Intrepid Museum as an attraction in the system and then attach to this client as well.. Also, we need to talk about Confetti Pasta, as Frank has sent back fax saying all he could do was 6:30PM. Since they have show tickets for 8PM that evening, I don’t think he can get that many people in and out in 1-hr. Lets see if he could give us another 15-minutes and take the reservation at 6:15PM. If he says yes, make sure he feels they can get to the theatre for an 8PM curtain. Thanks! __X__ HMS __X__ 2/3/04: > Per DSC, she has additional show choices from Client = Little Shop of Horrors and Movin' Out. > Group will not be able to attend Yankees game due to no game scheduled - per updated IOG, they will return to hotel after seeing Ground Zero and order pizza at hotel with $10 meal credit. > HMS, please call ShowTix and see what they can do for these shows, then advise BJS ASAP, so final proposal can be completed and then on to Contract, once the Board approves the package. Booster mtg. is next Thursday, 2/12/04. DSC needs to deliver PTP no later than Friday, 2/6/04, if possible. Thanks! > HMS, BJS made no changes to attachments at this point - HMS, please add, update, & delete attachments, etc as needed. Thanks! __X__ HMS __X__ 2/3/04: > Per DSC, they now want 6 comps! 2/11/04: > BJS completed PTP and faxed to DSC and Client for tomorrow night's Booster Mtg. > We will proceed once OK is rec'd from group. 2/11/04: > BJS spoke with Debbie Wills - she has issue with price and does not want to take advantage of 5 or 6 in a suite. Went on and on, so BJS put her into DSC's VM. 2/12/04: > DSC to follow up with Cleint. In order to give her some options, we worked up a 3D/2N IOG and rates giving her everything she asked for, with thte exception of the 3rd night at the hotel. > DSC will share with Client and then we will proceed as needed. 2/12/04: > Did yet another IOG and Price for Gloucester. (deleted and changed some meal credit values on the 4D/3N Version). BJS made no changes to attachments or rates on Bible Screen. > DSC to send to client and let her know that this is our final offer - she is at $503 for a Quad including her own transportation ($78). If she wants to be at $500 even, we will delete the cameras. > Their Mtg is tonight and DSC should have final decision Friday. 2/20/04: > Per DSC, they are ready for Contract based on IOG and rates prepared 2/12/04. > BJS not sure where attachments stand. . . > As this is going to Contract, please review, confirm and update attachments, etc. as needed. Thanks! > Contract to be delivered by DSC on or about 2/25/04. ____ MPB ____ __X__ HMS __X__ 2/27/04: > BJS completed Contarct including Deposit INV #3796, $12,500.00 due with K on 3/10/04. Also includewd First Payemnt INV #3797, $14,560.00 due with other forms on 3/30/04. > MPB, please process per CCIS SOP. > This is a DSC client and she will p-up and deliver K this afternoon. I suspect she may arrive around 12:30 or so - not really sure. I have asked her to take deposit to Merrill Lynch and West Potomac's cameras to Post Office before departing for Gloucester . . . > Include Sextuple Room List, CCIF and Cancellation Insurance info. > As the hotel's DDD was yesterday, I went ahead and prepared an OK to Pay for the Hotel so DSC can take it with her, have it signed, and returned today. (A day late, but better to have it on file a day late than not at all.) Put in front inside pocket of notebook. > Thanks!!! __X__ MPB __X__ 2/27/04 >DSC has the signed OK to Pay in hand and will bring to CCIS on Monday / Rec'd. 3/9/04: > Rec'd signed K and Deposit Check; HOWEVER, Deposit check did not jive, $ box said $12,500.00 and the legal line read Twelve Thousand and no/100s., so BJS could not deposit. > DSC will adivse Tripo Coordinator and get another check to replace this one. BJS marked VOID and put in DSC's box. She wil lmail back to Client. > BJS faxed OK to Pay for 100 Show tickets for both shows to Debbie Wilson. DSC will also send her an email alerting her to the fact that this has been sent and is due back in our office by 11AM on 3/11/04. > DSC will also aleret her to the fact that if she thinks she may need more than 100 tickets, we will have to place a separate order. She cannot add onto this particular OK to Pay. > BJS signed and mailed copy of K back to group. > Rec'd CCIF as well, they need one Driver's Room (Must be a suite). > MPB & HMS, please proceed as needed, WITH CAUTION, for we have no money (due to check screw-up). Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/11/04: > DSC delivered another check, #21354, $12,500.00 to replace the one that wrtitten incorrectly. > Deposit INV #3796 - PIF. 3/30/04: > Rec'd check #2136, $14,560.00. > As deposit and first payment are now in house, please proceed as needed. > Rec'd FPGF, RL & HIF. > Total Pax = 105 (77 + 28) > Rms / Pax 12 Qt/ 60 06 Q / 24 05 T / 15 03 D / 06 00 S / 00 TOTALS = 26 ROOMS and 105 PAX (77 + 28) > BJS updated Bible and IOG accordingly. > As these numbers are now GUARANTEED, please review IOG and attachments, then proceed as needed. Thanks! __X__ HMS __X__ __X__ MPB __X__ 3/31/04: > BJS mailed Final INV#3857, $16,446.00 - due: 04/14/04. 4/8/04: > BJS faxedand mailed Revised Final INV #3857, $16,633.50 due: 4/14/04. 4/15/04: > Rec'd check #2138, $16,633.50. 4/23/04: > BJS mailed INV #3872, $630.00 for Security. 3 nights at 6 hrs / nite (12 midnight - 6AM) = 18 hrs at $35.00 per hr. > MPB, please add as an attachment and confirm these arrangements on a definite basis. Thanks! __X__ MPB __X__ 5/7/04: > Rec'd check #2141, $630.00 for Hotel Security. > ACCOUNT IS PIF.
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