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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
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Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
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Westchester, IL
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Wilkes-Barre, PA
Williamsburg, OH
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Williamsport, PA
Wilmington, DE
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Winchester, VA
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Woburn, MA
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Wytheville, VA
X, PA
York, PA
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Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
7//9/28/03 > Per Eileen/Amy > Festival - Festivals of Music - groups Show Choir, Mixed Choir, Select Womens, and Madrigals > Science Museum > Globe Room @ Christian Scientisdt Monitor > Ball Game - National Anthem Opportunity - (DSC has already told the probability of this or lackthere of and that we need a tape of the anthem for an audition ASAP!) > Kennedy Museum > tour of Downtown - Harvard, Constitution, etc.( would like to be ablet o get out at some of the places!) > Musical if available > Aquarium only as a last resort to fill time! > BUDGET - All Incl. $400 --$500 > get bus quotes - preferred co. Gresham Bus Co. > Need PTP NLT 8/25/03 __X__BJS__X__ 9/5/03: > DSC to p-up PTP on Tuesday afternoon, 9/9/03. Mtg. with client on Wed. 9/10/03 at 9:30 AM. 9/9/03: > BJS completed IOG and made attachments as needed. > BJS secured hotel and faxed CQRs. > BJS completed quote. > BJS completed PTP. > DSC to p-up this evening for tomorrow AM's mtg with Client. 9/22/03: > BJS completed revised IOG and rates, then emailed to DSC for delivery to trip coordinator. > BJS did not make changes to attachments, as group is undecided as to which IOG they want to follow. 9/24/03: > Per DSC, the only changes they would like to make to the 9/22/03 IOG is to put HRC on Thursday for lunch, delete Chart House and add Lunch ($5 meal credit), Shopping & informal performance at CambridgeSide Galleria Friday. > BJS revised IOG accordingly. > BJS revised quote as well and forwarded to DSC via email for groups final decision. > BJS also emailed DSC Martz Fredericksburg's revised quote. ($5,276.00/55). > BJS made no changes to attachments until group confirms this is what they want to go to contract on. 10/6/03 > Per DSC, they are ready for Contract - DSC will check on transportation decision. > MPB, as this is going to Conntract, please reivew and confirm all Hotel & Festival Arrangements as needed. Thanks! > HMS, as this is going to Contract, please review and confirm all meal and attraction arrangements as needed. Thanks! > Contract to be deilvered by DSC, if possible, 10/10/03. > CONTRACT to be MADE OUT TO HENRICO COUNTY PUBLIC SCHOOLS c/o: Deep Run High School Choir. __X__ MPB __X__ __X__ HMS __X__ 10/9/03: > Rec'd message from Debbie, they also want us to Contract the Transportation - Martz. > BJS requested K from Megumi. 10/17/03: > BJS completed Contract Notebook. > Includes Deposit INV #3607, $10,050.00 due with K on 11/10/03 & First Payment INV #3608, $29,482.00 due 1/15/04. > MPB, please process per CCIS SOP and leave on counter in lobby. DSC will p-up this weekend and deliver to Group on Monday AM. Thanks! __X__ MPB __X__ 10/22/03: > DSC will have Amy fax a more recent Henrico Co. Trans Agreement to our office for completion and then return to Amy. 10/23/03: > BJS faxed Transportation Agreement to Choir Director. 12/2/03: > Per DSC conv with Client, they need certificate of insurance faxed to Tanya Smith at Deep Run HS, (f: 804-364-0887), they will sign and fax contract as well as send money our way. > BJS spoke with Sherie at WTW and she will proceed as we have in the past and fax copy to Tanya's attention as requested. Will also copy BJS on same. 12/11/03: > Rec'd copy of insurance certificate from WTW and BJS faxed to DSC FYI. 12/17/03: > BJS rec'd VM form Carolyn Bush at School Board office asking for return call #652-3761. 12/17/03: > BJS infomed DSC to tell Client that we will be losing the order for the Blue Man Group Tickets as of Friday, 12/19/03 if the Bos Office does not receive our payment. We can replace order, but it will be pending availability. 12/18/03: > BJS returned Carolyn's call and LVM. 12/18/03: > Per DSC, contract needs to be revised to reflect 110 total pax (95 + 15). > Fax all revised pages to Amy El Khouri at DRHS, f: 804-364-0887. 12/18/03 > DSC spoke with Eileen and told her if we delete the cameras and one comp the per person cost will remain the same. Eileen agreed tot his and DSC gave the information to BJS. 12/18/03: > Per notes earlier today, in order to get their contract and deposit, we needed to do Contract Revision based on 110 (95 + 15). > BJS updated Bible screen to reflect new "official numbers" at 110 (95 + 15) and printed new Bible. > BJS revised Contract pages, PTP and Invoices, as needed in order to reflect these new numbers. > BJS faxed revised pages to Amy El Khouri at the HS. > Revised Deposit INV #3607, $8,250.00 due 11/10/03. > Revised First Payment INV #3608, $22,946.00 due 1/15/04. > BJS called Megumi and released one of the three 55s. We now have a total of two under K for this group. > DSC hoping to get call tomorrow to come p-up check and contract. > HMS & MPB, please adjust your reservations, based on these new numbers, when and if necessary. The Final Numbers will be guaranteed via the FPG Fand Room List on or about 2/13/04. Thanks. __X__ HMS __X__ __X__ MPB __X__ 12/19/03: > Rec'd check #1219, $10,050.00 - Deposit INV #3607 PIF and $1,800.00 paid toward First Payment INV #3608. Balance due on INV #3608 = $21,146.00. > Receipt of funds implies UNDER CONTRACT. We expect to have signed Contract in house after 1/1/04. > HMS, as deposit has been PIF, go ahead and forward payment for the Blue Man Group Tickets. > MPB, should you need to make any deposits, etc at the hotels or with Festival Co., feel free to do so as required. __X__ HMS __X__ __X__ MPB __X__ 1/23/04: > Rec'd check #1262, $21,146.00, INV #3608 PIF. 2/13/04: > Rec'd FPGF, RL & HIF via fax - clear enough to determine numbers, but not clear enough to read, so BJS emailed DSC and asked her to make sure Eileen mails a hard copy of the forms. > Total Pax = 107 (93 + 14) > Rms / Pax 21 Q / 84 04 T / 12 05 D / 10 01 S / 01 TOTALS = 31 ROOMS and 107 PAX (93 + 14) > BJS updated Bible and IOG accordingly. > MPB & HMS, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 2/13/04: > BJS faxed and mailed Final INV #3783, $21,191.00 due: 2/27/04. 2/16/04: > Rec'd hard copies of forms received via fax on 2/13/04. They are Readable and match those faxed. 3/1/04: > Rec'd check #1377, $21,191.00 - INV #3783 - PIF. > Account is PIF. 3/9/04: > Due to Festival Schedule, both Performances on Friday & Awards on Saturday, BJS made some slight adjustments to the IOG. > BJS made no changes to attachments. > HMS, please review the updated IOG and proceed as needed. I don't think the changes will really effect your arrangements; however, I though you better take a look at the updated IOG just in case. Thanks! __X__ HMS __X__ 3/22/04: > BJS mailed INV #3845, $50.00 for Rehearsal Room Rental at Hotel. Due: 4/2/04. > Balance due on account = $50.00. 4/7/04: > BJS processed PCCF recd'd 3/25/04. > REVISED Total Pax = 106 (92 + 14) > REVISED Rms / Pax 20 Q / 80 04 T / 12 06 D / 12 02 S / 02 TOTALS = 32 ROOMS and 106 PAX (92 + 14) > Please note, this is one more room than previously required. > BJS updated Bible and IOG. > HMS & MPB, please proceed as needed and advise BJS if there is anything which we cannot recover our $$$ for from the now cancelled 107th participant. Thanks! ____ HMS ____ ____ MPB ____
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