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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
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Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/18/02: > Rec'd Application & $75 Fee, check #9075, $75.00. INV #3324, PIF. > Williamsburg 1 > Package 1 (3D/2N) > Thursday 7 Friday Nights at Hotel. > MWL, please confirm hotel assignment. > Competition > String Orchestra (45 players) > This group is a combination of 3 middle schools - Chapin, Dutch Fork & Irmo. > Susan Chrsitian is the trip coordination and director from Dutch Form MS. Colleen Marcou and Sandy Goldie are the other two directors. > This group is a repeater!!! > Transportation is on own. > BJS rec'd email from Susan - they may want some help re: additional attractions. BJS responded that we would be happy to help, just call when she has a chance and we can put something together. Contract will mail based on Standard Package, will can do addendum, when and if needed. > HMS, please create CFS. > BJS added to Status Schedule and FOE Participant List. __X__ MWL __X__ WMSBRG HOSPITALITY HOUSE __X__ HMS __X__ 12/4/02: > BJS sent follow-up email - does she want us to do any additional inclusions or not? If so, we need to know so we can include them in CN. 12/5/02: > BJS spoke with Susan - she will not actually be on the trip as she is expecting the birth of their first child in late April! At some point, Colleen Marcou will probably be taking over . . . > Total Budget = $275pp, including transportation which is running around $60pp; therefore we have $215 for CCIS / FOE portion. The package is $185, so we have $30 additional dollars to work with (not much - will not be able to do all meals). > Will arrive Thursday evening around 6PM. They'll have dinner before arriving hotel. > Would like rehearsal at hotel Thursday evening (8-9:30pm). MWL, will check with hotel on availability and rate. It will then need to be added as an attraction attachment, once we have OK from Client. Rental fee will be divided by 40 pax in order to determine pp fee. > Also want Wmsbrg Tour & Jamestown Plantation. An additional meal or two would also be nice if budget permits! > BJS prepared sample IOG and will complete rates once MWL has answer on rehearsal space. > BJS to email IOG and rates ASAP. > Told Susan we would hold off on CN until all inclusions are apporved / confirmed. She is fine with this. 12/8/02: > BJS completed customized IOG and Rates. Will email to Susan tomorrow AM. 12/9/02: > BJS emailed Susan IOG and rates. Will follow-up at weeks end INW. 12/9/02: > I thought of way to keep it down to one tour(don't want to "over tour" the kids) and add a meal. Could we move the rehearsal to Friday morning after breakfast-say from 9:00-10:30 then head to Colonial Wiliamsburg for a guided tour, then lunch at one of those taverns (meal included)in Merchants square? We could work in some time for them to shop at Merchants square after lunch. Is dinner at LaCasita included? Do they get choices of food? Saturday looks good. Thanks so much. Susan 1/6/03: > Rec'd email from Susan re: revision and where things stand. BJS replied that all was in order and she would have revision NLT mid-week. 1/14/03: > BJS spoke with Susan - wants to make additional changes. > BJS updated IOG accordingly then ran rates. > Emailed revised IOG to Susan's attention. Rates are unchanged. > We are awaiting her approval of changes - then will mail Contract Packet. 1/16/03: > Rec'd Susan's email, wants contract based on most recent (1/14) IOG inclusions and rates. > MWL, please confirm ASAP - BJS needs to mail CN this weekend. Thanks! __X__ MWL __X__ 1/19/03: > BJS copmpleted Contract Packet, Including Depsoit INV #3382, $1,375.00 and First Payment INV #3383, $5,747.50 - both due with K on 1/30/03. > Mailed FedEx SON on Monday 1/20/03. 1/30/03: > Rec'd signed Contract, GIF and CCIF via Fax. Deposit to follow via mail ASAP. 2/13/03: > Rec'd Check #408, $1,375.00 - DEP INV #3382, PIF. > MWL, as this is now Under Contract and Deposit has been Paid, please proceed as needed with some caution, we only have $1,375.00 from this group as of this time. Thanks! __X__ MWL __X__ 2/27/03: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 47 (37 + 10) > Rms / Pax 6 Q / 24 4 T / 12 5 D / 10 1 S / 01 TOTALS = 16 ROOMS and 47 PAX (37 + 10) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 2/27/03: > BJS faxed & mailed Final INV #3472, $4,551.50 - due: 3/10/03. > Also sent Statement showing Balance Due on account as $10,299.00. 2/28/03: (see note of 3/9/03) > Rec'd check #373, $3,832.50. > Balance due on Account = $6,640.50. 3/4/03: > Susan called - adding one additional student, Ross Neil. > BJS marked RL accordingly. > REVISED TOTAL PAX = 48 (38 + 10) > REVISED Rms / Pax 7 Q / 28 3 T / 09 5 D / 10 1 S / 01 TOTALS = 16 ROOMS and 48 PAX (38 + 10) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now REVISED & GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 3/4/03: (see note of 3/9/03) > BJS faxed & mailed REVISED Final INV #3472, $4,725.50 - due: 3/10/03. > Also sent REVISED Statement showing Balance Due on account as $10,473.00. 3/5/03: > Spoke with Susan re: rooms and PCCF. > Rec'd PCCF via fax; however, she called to warn me that another one was on the way. 3/6/03: > Rec'd another PCCF, this time BJS adjusted Room List and also sent email suggesting that she hold future changes until closer to her April 9 deadline. Whatever - hated to need some more and not be able to get it . . . > REVISED TOTAL PAX = 44 (35 + 9) > REVISED Rms / Pax 7 Q / 28 2 T / 06 5 D / 10 0 S / 00 TOTALS = 14 ROOMS and 44 PAX (35 + 9) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are AGAIN REVISED & GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 3/8/03: (see note of 3/9/03) > BJS faxed and mailed REVISED Final INV & Statement. TOTAL DUE ON ACCOUNT = $5,759.30. This included 3 cancellation fees. 3/9/03: > While preparing the Byrnes Orchestra Final Inv, BJS realized her credited a Byrnes Orchestra check #373 ($3,832.50) to this account by msitake. > BJS corrected Qbooks and then faxed and mailed the corrected Revised Final INV and Statement to Susan with a note explaining the situation. > Balance due on Account = $9,591.80. 3/10/03 BRH left message telling them to get their rep, setup, and t-shirt lists in. 3/10/03: > Rec'd check #411, $4,551.50. Balance due on Account = $5,040.30. 3/10/03 - T-shirt, set-up, and repertoire forms received. Tshirt forms sent to supplier. AMH 3/27/03: > Susan called re copied out of print music and revised Balance if one additional drop. > She had sent BJS an email stating that one may drop. BJS sent response telling her to fax PCCF - never rec'd. BJS again told her we needed the form for change to be official. 3/27/03: > Rec'd PCCF via fax. > Revised TOTAL PAX = 43 (34 + 9) > REVISED Rms / Pax 6 Q / 24 3 T / 09 5 D / 10 0 S / 00 TOTALS = 14 ROOMS and 43 PAX (34 + 9) > BJS updated IOG and Bible again. > MWL, as these numbers are AGAIN REVISED & GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 3/31/03: > BJS faxed and mailed Revised Final INV, #3472 - Balance due on Account = $4,936.50. 4/15/03: > Susan Chrsitian called from home on Spring Break - BJS LVM - too late to add anyone. 4/16/03: > BJS emailed FI to Susan at the school. > Spoke with her at home as they are on Break - she does not want it sent home. She is pregnant and will not be on trip. BJS told her packet would be FX and rec'd early next week. 4/14/03: > Rec'd check #413, $4,936.50 - INV #3472 - PIF. > ACCOUNT IS PIF.
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