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Toronto, Ontario, CA
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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Adults
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Time:
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Time:
Contract
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Deposit
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Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/30/02: > DSC spoke with Steve Rice > Wants PTP to be presented at VMEA. > Mentioned Canada's Wonderland and performance in the park. BJS is concerned that Canada's Wonderland is not even open in early April; therefore, this will be impossible. BJS to check with DSC re: will this fact effect his dates and or destination? > We will hold off on any futher planning until we see what comes of the Canada's Wonderland situation. 11/18/02: > BJS completed IOG and Bible, then made attachments in system. > BJS faxed CQRs for 3-55s to Franklin (Fairfax), Martz, National, & New World. > MWL, please review and update attachments as needed. PTP to be delivered to Client at VMEA; therefore, it will need to be completed by Wednesday afternoon. > MWL, please try for rooms at Courtyard with Matthew. __X__ MWL __X__ 11/20/02: > BJS completed and processed PTP per SOP. > To be delivered to Steve at VMEA. 11/23/02: > Per BJS conv with Steve at VMEA, wants the following changes: > Delete Lion King, Delete Baseball Game & Dinner at Game, Delete Festival. > Add Medieval Times for Dinner Thursday. > Add Toronto Symphony Orchestra Concert on Friday with dinner prior at Town & Country (4/11/03) - needs to be the downtown location. Missasaugua is too far out of town. > Lengthened City Tour to 4-hours. > Added CCIS Band & Orchestra Clinics on Saturday AM. > Do CN Tower just prior to departure and shift Eaton Center to follow Clinics. > Depart for home after CN Tower, then Dinner en route with $5 Meal Credit. > BJS updated IOG and Bible. > MWL, please update / review ALL attachments! PTP to be emailed to Steve NLT 12/4/02. Thanks! > BJS faxed revised IOG to Megumu at National for revised rate as they were the lowest to begin with. __X__ MWL _X___ 12/5/02: > Due to no TSO Concert, MWL & BJS Re-Revised IOG. MWL will update attachments as needed. 12/9/02: > BJS completed Revision and emailed to Steve with PT Rev1 and IOG attached. > DSC to follow-up later this week INW. 12/9/02: > DSC spoke with Steve, he liked revision but needs more meat! Is there a symphony concert? DSC called asking BJS to check on this! Can you f'in believe it - didn't either of them really read my email where I clearly stated that it was not available. > They will be doing their own coaches! > MWL, am considering some changes which may permit The Lion King - please check rates and availability for a matinee performance on Saturday, April 12, 2003. Thanks! __X__ MWL __X__ 12/16/02: > BJS revised IOG and Rates. Emailed to DSC - she will forward to Steve for his decision. 1/9/03: > Here we go, Ernest Johnson called, Choir Director and was interested in FOE NY2, then realized Band & Orchestra was going to Toronto and thought he could join them; however, after he spoke with Steve Rice, he realized that the April dates are All-State Choir weekend. > Steve and Ernest then called and want to know if we can do full Music Department trip March 26 - 30, 2003. > Would like to replace Medieval Times with TSO Concert and replace All About Toronto Tour with a Canadian HS visit to sit in / perform for each other on Friday. > BJS informed Ernest that there was NOT a TSO concert over these new dates. > Will still need Lion King. > Choir = 45 > MWL, please check availability of Lion King for Thursday or Friday nights, & Saturday Matinee, March 27, 28 & 29, 2003 for approx. 201 people. Cheapest seats possible. Also recheck availability of Sat. matinee, April 12, 2003 for 156 seats. > If the Lion King and some other things don’t work out over the March dates for all 201, the Band & Orchestra will go as originally planned, April 9 - 13. > Cancel / Switch nothing at this point, just check availability on Show and at hotel, then we can make some decisions from there. Thanks! Dteve and Ernest are expecting some answers NLT Wednesday of next week, 1/15/03. > Also, if they do switch to March, Steve would prefer that we handle the coaches. > BJS prepared PTP Rev2 (based on the 12/16 IOG and Rates) and emailed to Ernest so he would have something in hand as an idea of what we have proposed for the B&O. __X__ MWL __X__ 1/13/03 > MWL called Mirvish to check pricing and availability for LION KING as follows: AVAILABILITY/PRICES FOR 201 PAX (right now at this very moment on Monday, 1/13/03) > March 27th 8pm--87 @ $43CN/114 @ $61CN > March 28th 8pm--201 @ $56CN > March 29th 2pm--184 @ $56CN/17 @ $80CN > April 12th 2pm--156 @ $56CN 1/22/03: > Steve called - Ernest and Alicia were in his office as well. > Want to go with March dates, departing Wednesday evening, drive overnight to Rochester, NY then Clinics & Rehearsal Observation at Eastman School of Music followed by hotel check-in, Dinner and Concert/Recital attendance in Rochester Thursday evening. > Spend Thursday night in Rochester, then Friday AM depart for Niagara Falls for lunch and Journey Behind the Falls, then onto Toronto, hotel check-in followed by Medieval Times for Dinner. Overnite in Toronto. > Saturday would be B-fast, check-out, CN Tower, Lunch & Shopping at Eaton Centre, followed y The Lion King, then depart for home. > Wants PTP by Friday - I told him we'd do the best we could but I made no promises as it is already 4PM on Wednesday. > BJS revised Bible and IOG to reflect current plans. Made no changes to attachments at this point. > BJS changed name of Client to West Potomac HS Music Dept. > DSC is aware of changes and BJS has her checking into possibilities for Eastman re: Clinics, Observations, Concerts / Recitals or Rochester Symphony Orchestra Concert. > MWL, please check on a Courtyard (1st choice) or Embassy Suites or Hampton Inn type property for Rochester, NY. > We will secure charter quotes once Thursday's plans are more complete. ____ MWL ____ 1/24/03: > Per DSC, Eastman School of Music - events for Thurday evening - Muzsikas with Marta Sebestyen Folk Music of Traditional Eastern Europe at Esatman $15 & $10 - contact = Julia, Concert Office 585-274-1110. May be free since they are students. > Cheryl Charles (conducting / ensemble office - books space 585-274-1440) - Dr. William Weinert - email: wweinert@esm.rochester.edu, Director of Choral Activities, Dr. Mark Scatterday - email: mscatterday@esm.rochester.edu, Director of Bands, Mr. Neil Varon, email = neilvaron@hotmail.com. Orchestra Director. 1/29/03: > Per DSC conv with Steve - Choir and Orchestra will not be doing this trip - They are going to Bosotn, hopefully with CCIS. > As for the Band, back to the April dates. > Pax = 110 (100 + 10) > BJS revised IOG and Bible as well as rates. > MWL, please review IOG and update attachments, etc as needed. > BJS emailed IOG to DSC - she has the rates and will get Steve's go to contract ASAP - like today! > BJS updated group name back to West Potomac HS Band in TPMS as well as Status Schedule, etc. ____ MWL ____ 1/29/03: > BJS LVM for DSC re: coaches - we are assuming they are doing them on own as that is what he said for these dates a month or more ago. _ PLEASE CONFIRM. 1/30/03: > DSC rec'd go to Contract from Steve. > Delete Cameras and reduce pp rates by $5 ea. Everything else stays the same. BJS updated IOG and Rates. > They are do tranosportation on their own. > MWL, as this is going to Contract, please confirmand update all attachments, etc. as needed ASAP. Contract to mail FEDEX SON NLT 2/4/03. Thanks! __X__ MWL __X__ 2/26/03: > Per DSC conv with Steve. > Trip has approval and he has Money in hand. > BJS updated numbers. 75 = (67 + 8) > MWL, please review and confirm as needed. > BJS will revise rates as needed once MWL confirms. > In the event Lion King is Sold Out - check Mama Mia at Royal Alexandra Theatre (800-461-3333), also Sweeny Todd at St. Lawrence Center for the Arts. __X__ MWL __X__ 3/5/03: > BJS completed Contract Packet including Depsoit INV #3480, $4,650.00 & First Pauyment INV #3481, $8,339.00 both due with K and ALL Forms on 3/10/03. > BJS mailed FEDEX PON so Steve would have it tomorrow AM. 3/10/03: > Rec'd FPGF, HIF and CCIF. > DSC is aware that Contract is not here. > Room List to be faxed by tomorrow. > Money to be uin hand by end of week. > Total Pax = 74 (67 + 7) > BJS will complete processing once Room List is in hand; otherwise, numbers cannot be confirmed. 3/14/03: > Rec'd Room List via fax. > Total Pax = 74 (67 + 7) > Rms / Pax 16 Q / 64 01 T / 03 03 D / 06 01 S / 01 TOTALS = 21 ROOMS and 74 PAX (67 + 7) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, you can do little with them since we do not yet have a contract or money! We will proceed as soon as we are able. > Client will be charged for 1 extra Lion King Ticket as OK to Pay was for 75. __X__ MWL __X__ 3/18/03 > Steve/Penny called to get some hotel info and spoke with MWL--they have what they need now. > Per Penny, the treasurer was mailing out the Deposit/First Payment last Friday (3/14). > Should be receiving it any time now. 3/18/03: > Rec'd check #4160, $12,989.00. Deposit & First Payment INVs PIF. > BJS faxed and mailed Final Payment INV #3508, $11,113.80 - due: 3/21/03. 3/24/03: > Rec'd official notice of cancellation via fax. > They were doing their own coaches. > MWL, please cancel all as needed. Thanks! ____ MWL ____ 4/7/03: > BJS mailed Lion King Tickets to Steve's attention via FEDEX SON. 5/22/03: > BJS returned Steve's call - LVM - it appears as if he will receive a refund of a couple thousand dollars. "Accountant is still looking at everything, but if my memory serves me right, it should probably be in the 3k-4k dollar range." 6/13/03: > BJS mailed final letter and check to Steve's attention. > Faxed letter to DSC and mailed to Mark Fleckenstein.
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