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Toronto, Ontario, CA,
Torrington, CT, CT
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/23/02: > Rec'd Application and Fee ($75, check #429). > Williamsburg 2 > Package 1 (3D/2N) > Thursday & Friday nights at the hotel > 32 Pax (26 + 6) > Competition > Mixed (Select) Choir > BJS created Bible, then added to Status Schedule as well as FOE Participant List. > BJS mailed Application Rec'd Letter. > HMS, please create CFS (they are doing their own transportation). > MWL, confirmed hotel assignment as CLARION RESORT & CONFERENCE CENTER. > Contract notebook to mail NLT 10/30/02. __X__ HMS __X__ 11/3/02: > BJS completed Contract Packet, including Deposit INV #3284, $800.00 due with K on 11/22/02. Also included First Payment INV #3285, $2,560.00 due 01/31/03. > HMS, please process per FOE SOP and mail USPS 2-day on Monday. This is NOT a Debbie client. They are doing their own transportation, so include CCIF. Thanks! __X__ HMS __X__ 11/26/02: > Rec'd signed CONTRACT & GIF as well as Deposit Check #435, $800.00 - INV #3284 - PIF. > Per GIF, will depart school Thursday between midnight and 3AM and plan to arrive hotel Thursday eveing. On Saturday, plan to depart Williamsburg after park on Saturday night. > Group is now UNDER CONTRACT!!! > Still need CCIF as soon as able. 12/19/02: > Kathleen called re: hotel assignment - LVM - she thought they were staying a an ocean front hotel. Meant to sign-up for VA Beach and checked Williamsburg by mistake. BJS spoke with Kathleen. She wanted VA Beach and realized her mistake. > BJS made changes in Bible and Status Schedule. > Kathleen will mark her Contract accordingly and replace all Wmsbrg references with VA Beach. > MWL, please proceed accordingly - BJS confirmed with Kathleen (and MWL) that her hotel assignment would be the Station One Resort. __X__ MWL __X__ 2/10/03: > rec'd check #439, $2,560.00, INV #3285 - PIF. 2/28/03: > Rec'd FPGF, RL & HIF. > Rms / Pax 1 Qt / 05 (needs roll-away) 3 Q / 12 2 T / 06 2 D / 04 0 S / 00 TOTALS = 8 ROOMS and 27 PAX (20 + 7) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 3/6/03: > BJS faxed and mailed Final INV #3488, $1,528.00 - due: 3/17/03. 3/7/03 > MWL called and asked Kathleen to please send her CCIF. > Per Kathleen, she does NOT need a room for her driver, but will fax the form anyway. > All set for now. 3/14/03: > Rec'd check #443, $1,528.00. > INV #3488 - PIF. > ACCOUNT IS PIF. 3/18/03 - Repertoire, set-up and t-shirt forms received. T-shirt forms sent to supplier. 3/21/03: > Rec'd PPCF. > REVISED TOTAL PAX = 28 (21 + 7) > REVISED Rms / Pax 3 Q / 12 4 T / 12 2 D / 04 0 S / 00 TOTALS = 9 ROOMS and 28 PAX (21 + 7) > BJS updated Room List, IOG and Bible accordingly. > MWL, as these numbers are now REVISED & GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 3/25/03: > BJS faxed and mialed Late Add Participant INV #3509, $275.00 - due : 4/11/03. 4/11/03: > Rec'd check #445, $275.00. ACCOUNT IS PIF. 4/21/03: > BJS emailed FI. > Complete packet to follow via FX.
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