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Toronto, Ontario, CA,
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Totonto, CT
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Washington, DC, DC
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Start
Date:
Time:
End
Date:
Time:
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Received
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Due
Received
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Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
2/10/03 AMH called Bryant. LVM for Bryant to please fax t-shirt and set-up forms today. 10/02/02: > Rec'd Application for FOE 2003 - Las Vegas 1 via fax on 9/30/02. > Las Vegas 1 > PACKAGE 1, but also asked for Festival Only Rates and then circled three nights of lodging, so who knows! > 50 total pax (40 + 10) > Competition > Nogales Tour Choir (Mixed - 40 singers) > Transportation is on own. > AMH LVM upon receipt of Application re: Which package does he really want and what nights lodging, etc. > Client returned call after office closed Monday evening. > BJS returned call and LVM. > He is most available after 3:30 PM ET (per his voice message to AMH) > HMS, please complete CFS - NO transportation file required. > BJS added to Status Schedule and FOE Participant List, also mailed Application Received letter. > Dates in Bible are not confirmed until we know his package decision. BJS will update once confirmed. __X__ HMS __X__ 10/4/02: > Bryant LVM - most available from 10:00 - 10:15 AM and then after 3:15 PM. > BJS spoke with Bryant - not exactly sure what he wants to do, probably needs us to put together an all-inclusive idea. > He will be doing his own transportation. > He did mention the possibility of another option. Not sure if this might be Heritage or what! > He is going to call back this afternoon to discuss additional inclusions. > We will hold off on CN until we know this is really going to happen. 10/4/02: > BJS spoke with Bryant, he needs and all-inclusive design with rates so he can share with his parents at their mtg on Wednesday, 10/9/02, in order to determine if they will even be taking a trip this year. > BJS can email per SOP no later than Tuesday, 10/8/02. 10/8/02: > BJS completed IOG was All-Inclusive Package Rates and emailed to Bryan's attention. > BJS will follow up on Friday Morning at 10AM INW from client following Wednesday evening's Boosrter Mtg. 10/28/02: > Rec'd email from Bryant, they will be doing Festival Only, but can't decide if they want the show ($119) or not ($59). Also wanted to know if the Adults had to pay if they chose not to do the show. 11/3/02: > BJS responded via email. We do not have reduced rates for the adults, their fees, regardless of package type are the same and the deposit is $25pp, again, regardless of package type. > Also told him that we needed his decision on which package in order to forward his contract notebook. 11/15/02: > Bryant called - wants Contract for literal Festival Only ($59pp). > BJS told him it would be in the mail next week. Deposit remains $25pp. 12/9/02: > BJS completed and mailed (UPS 2-day) Contract Packet, including Deposit INV #3339, $1,250.00 due with K on 12/20/02. Also included First Payment INV #3340, $850.00 due on 1/15/03. 1/10/03: > Boosters treasurer called are: Deposit & First Payment Invoices, etc. She will adjust Invoices to match their current student count of +/- 25 singers. > Reminded her that the Contract needs to be signed and faxed immediately. > Also that FPGF and other forms are due 1/21/03. 1/21/03: > Rec'd check #553, $1,475.00 - INV #3339 - PIF and $225 toward INV #3340. Balance due on #3340 = $625.00. 1/23/03: > Rec'd signed Contract and Participant List via fax. > Total Pax = 27 (24 + 3) > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! > BJS updated Bible. ____ MWL ____ 1/28/03: > Bryant called and spoke with AMH - she expalined no competition and offered additional clinic time. After so doing, he understood and agreed to this format. 1/29/03: > BJS faxed and mailed Final Payment INV #3407 - balance due on account = $59.00. > Also need Also need FPGF and GIF, so BJS sent email reminder that they were past due. 2/10/03: > Rec'd Revised Participant List. Total pax = 29 (26 + 3) > BJS updated Bible accordingly. > BJS faxed Revised Final INV #3407, $177.00 due: 2/5/03. ____ MWL ____ 2/13/03: > BJS LVM re: T-shirt sizes. AMH sent email re the same. 2/21/03 - Tshirt and set up forms have been received and entered. Repertoire form is not necessary because this is a Musicate. AMH 2/24/03: > rec'd check #557, $177.00. INV #3407 - PIF. > Account is PIF. 3/4/03 - T-shirts shipped to Nogales - AMH 3/6/03: > BJS called Bryant and LVM re: Performance Site Address, etc. 3/12/03: > BJS completed Final Itinerary and emialed to Client. > JBP, please process per SOP (8 copies). > BJS to FedEx Packet NLT 3/13/03. __X__ JBP __X__ 3/12/03: > BJS mailed FX SON FI Packet including 29th T-shirt. 4/1/03 - AMH called and spoke with Bryant about his chipped participation award. Told him he should receive a new one in a few weeks.
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