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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
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Universal City, CA
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Washington, D.C., DC
Washington, DC, DC
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Williamsburg, OH
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Williamsport, PA
Wilmington, DE
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/24/02: > Rec'd FOE 2003 - Williamsburg 2 Application for Choir & Orchestra. > Williamsburg 2 > Package 2 (4D/3N) Customized based on sample IOG and rates sent prior to application receipt. > Competition Option + 30-minute Clinic > Chamber Orchestra (40 players - String Orchestra) > Honors Choir (58 Singers - Mixed Choir) > They are doing their own transportation. > Susan Maltz, Orchestra Director is Main Contact. > This will be a single Contract. 9/26/02: > BJS completed IOG and Bible. > Made attachments in system based on previously provided IOG. > MWL, please review and confirm as needed. Contract will include all inclusions. > MWL, please advise as to hotel assignment and inclusions so BJS can complete contract accordingly. > Contract to mail NLT 10/1/02. __X__ MWL __X__ WMSBRG HOSPITALITY HOUSE 10/8/02: > BJS completed Contract Packet, including Deposit INV #3245, $5,400.00 due with K on 10/25/02. Also included First Payment INV #3246, $13.392.00 due 1/31/03. > HMS, please process per FOE SOP and mail USPS 2-day. Be sure to include Charter Company Information Form as they are doing their own transportation. This is NOT a Debbie Client. Thanks! __X__ HMS __X__ 10/15/02: > Susan LM that the K and Deposit would be late due to the fact that thet cannot be sent without trip approval from the School Board. That will take place in early November, so we should expect it by mid-month. 11/25/02 > Susan called and needs to make an official request to change her FOE wknd to Williamsburg 1. > After brief discussion with BJS, and base upon availability, we will re-do contract and send new one to Susan once all additional inclusions (Captain George's, Jamestown & Williamsburg tours) are confirmed. > Susan will, however, go ahead and send out the Deposit check in the mail probably NLT tomorrow. > Susan completely understands & totally appreciates our flexibility. > She will wait to hear from us (getting K notebook)--understands with the holiday it will not be before the end of the week. __X__ BJS __X__ 11/25/02: > Per Susan's email request, BJS faxed Revised Deposit INV #3245, $4,800.00, due with K on 10/25/02 and Revised First Payment INV #3246, $11,904.00 - due: 01/24/03. > BJS updated Status Schedule and FOE Participant List. > BJS updated IOG, Bible and counts to 96 (86 + 10) per Susan's direction. > BJS will mail complete new set of CN stuffing once MWL has confirmed availability of all Contract Inclusions over the group's new dates. > MWl, please advise ASAP as to Inclusions over new dates, including Hotel assignment. > Due dates on screen automatically adjusted when trip dates were changed. BJS will just edit dates in Word Document of Contract Packet that already exists - when the time comes to mail new contract. __X__ MWL __X__ CLARION HOTEL & CONFERENCE CENTER 12/6/02: > Rec;d Check #180, $3,000 & #1037, $1,800 totaling $4,800.00. Revised Deposit INV #3245, PIF. 12/7/02: > BJS completed Revised Contract Packet, based on new dates, and mailed USPS 2-day. Should arrive NLT Wed., 12/11/02. 1/22/03: > BJS sent reminder email re: Contract, GIF & CCIF. Also made mention of the fact that 1st Payment is due this Friday, 1/24/03. 1/30/03: > BJS spoke with Susan's Student teacher - did not yet get in mail as still collect $$$. BJS asked that if nothing else, she fax signbed Contract. 1/30/03: > Rec'd signed Contract via fax. 2/6/03: > Rec'd check #186 (Choral) $7,404.00 and check #1042 (Orchestra) $4,500.00. INV #3246 - PIF. 2/21/03: > Susan called - realized a number of froms are due today (FPGF, RL & HIF) - BJS explained that accuracy was of utmost importance, so if she needed to wait and fax Monday or early Tuesday, that would be fine. She will also fax GIF & CCIF. 2/27/03: > BJS called re: FPGF, RL & HIF. She put them in the mail on Tuesday. 3/4/03: > Rec'd FPGF, RL & HIF, as well as GIF and CCIF. > TOTAL PAX = 81 (72 + 9) > Rms / Pax 19 Q / 76 00 T / 00 02 D / 04 01 S / 01 TOTALS = 22 ROOMS and 81 PAX (72 + 9) > BJS updated IOG and Bible. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 3/6/03: > BJS faxed and mailed Final INV #3489, $7,800.00 due: 3/10/03. 3/18/03 - AMH called Susan. She will send repertoire, t-shirt, and set-up forms today. 3/20.03 - Received t-shirt, setup and repertoire forms. T-shirt forms sent to supplier AMH 4/8/03: > Rec'd check #1045 & #190 totaling $7,800.00. > ACCOUNT IS PIF. 4/17/03: > BJS emailed FI to Susan's attention. > Complete Packet to be mailed via FX and arrive early next week.
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