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Trip Notes
( Print Note )
( E-Mail Corporate )
9/23/02: > Rec'd Application via Fax for FOE 2003 - Wmsbrg 2 > Band & Choir > 168 (142 + 26) > Pkg. 1 (3D/2N) Thursday & Friday nights at Hotel > Competition + 30-minute Clinic > Symphonic Band (80 players) > Jazz Band (18 players) > Concert Chorus [Mixed Choir] (75 singers) > Band Director = Christina Toner (also main contact) > Choir Director = Aimee Bushey > Main Office: 802-652-7000 9/24/02: > BJS called Christina & LVM re: which 2 nites do they want their lodging - Thursday & Friday or Friday & Saturday? The dates curently in the screen have NOT been confirmed by the Director. > BJS will complete Bible once we have that answer. > BJS mailed Application Received Letter to both Christina & Aimee. > HMS, please create CFS - they are doing their own transportation. > MWL, please add to hotel projection sheet and advise BJS as to assignment so he can complete CN. > CN to mail NLT 9/27/03. Thanks! __X__ HMS __X__ __X__ MWL __X__ - WILLIASMBURG HOSPITALITY HOUSE - 9/24/03: > Christina called - they will arrive Thursday and depart Saturday PM. > Dates have been confirmed and Bible is correct. > Wanted to request Friday PM performances. I said we would do our best but could not guarantee. > She also mentioned a rehearsal at the hotel, I explained that we gave almost an hour in warm-up so it really wasn't necessary. She understood. 9/30/02: > BJS completed Contract Packet, including Deposit INV #3222, $4,200 due with K on 10/23/02. Also included First Payment INV #3223, $13,440.00 due on 01/31/03. > HMS, please process per SOP and mail USPS 2-day, including Charter Company Information Form, as they are doing their own transportation. Thanks! __X__ HMS __X__ 10/14/02 Christina had called and LVM in AMH box re: jazz band. Jazz band and director do not appear on the contract. AMH returned call and assured Christina that we had spots for both bands in the schedule. I asked if she would like the jazz band director's name added to the information and asked that she return my call so we can make sure everything is exactly as she would like it. 10/14/02 Christina called AMH back. She will add the jazz band director's name to the contract and would like for us to make that change here as well….three ensembles. Three directors. 10/25/02: > Rec'd signed Contract, GIF, CCIF & Deposit Check #21084, $4,125.00. Bal due on Deposit INV #3222 = $75.00. > MWL, as this is now UNDER CONTRACT, Please review and confirm, etc as needed. Thanks! __X__ MWL __X__ 11/14/02 - Christina called to ask if we had received her deposit. We did. She also asked that we make note that she would Really rather perform on Friday evening rather than Saturday morning. AMH told her it would depend on the groups that are signed up for that weekend and that we would know more in January. 1/27/03: > BJS retuned Christina's call & LVM re: her voice message regarding the next payment and their adjusted numbers. 2/14/03: > Rec'd check #22995, $11,200.00. > BJS applied $75 to balance on Deposit INV #3222 - PIF and then remainder, $11,125.00 to INV #3223. Balance due on this INV = $2,315.00. 3/6/03: > Christina called to see if we rec'd check - needed receipt - BJS faxed one to her attention. > BJS gave her her group's perofrmance schedules - she want to know if they could all be on the same day - BJS said NO! > Also not happy with Awadrs Ceremony Time of 8:30 PM - they were hoping to be on the road by then . . . Whatever. 3/6/03: > BJS LVM - we need RL, FPGF & HIF faxed today. 3/6/03: > Rec'd RL, FPGF, HIF and Note re: Charter Co Info Form. > RL & FPGF do NOT Jive, so BJS called and LVM (3/8/03) asking her to return call so this can be corrected. Rm List shows 139 (115 + 24) while FPGF shows 138 (115 + 23). . . BJS advised that if he was unavailable to phone to please ask for MWL. > RE: CCIF - previously said she wanted us to make the reservations, but now does NOT want us to make the reservations for the Drivers. MWL, please proceed accordingly. __X__ MWL ____ 3/10/03: > Per Christina, Room List is correct, not FPGF. > BJS updated FPGF accordingly. > Rms / Pax 28 Q / 112 01 T / 003 11 D / 022 02 S / 002 TOTALS = 42 ROOMS and 139 PAX (115 + 24) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 3/10/03: > BJS faxed and mailed Final INV #3498, $10,512.00 - due: 3/17/03. 3/17/03: > Amy called re: Repertoire List > BJS called and LVM in Christina's VM asking her to ask Amy to call. 3/18/03: > BJS spoke with Amy and Christina - list are on there way. > MWL, please check on rehearsal space(s) for one-hour band and choir rehaersals on Friday AM. Can be held concurrently - they are willing to pay room rental if required. Please avise BJS once you have answers on availability and rate. BJS will then get final decision from client. __X__ MWL __X__ 3/18/03 - Repertoire, set-up, and t-shirt forms received. T-shirt forms sent to supplier. 3/24/03: > Rec'd check #23700, $10,512.00 - INV# 3498 - PIF. > ACCOUNT IS PIF. 4/14/03 > LSS (after MANY VM's from Christina), MWL got the information from the hotel re: the rehearsal space. > MWL LVM for Christina stating that yes, it is available and it would be at the cost of $75 per room. > All set and done for now--Vivian will charge us on the hotel bill accordingly. 4/22/03: > BJS emailed FI to Christina. > Complete Packet to follow via FX. > Also faxed and mailed INV #3523, $150.00 for Rehearsal Room Rental. Due: 5/16/03. 4/28/03 > Christina called and LVM for BJS and asked 2 things--1) was it too late to take one person off the RL? And 2) could she get the key arrangements changed to 1 key for student rooms and 2 keys for chaperone rooms? > MWL to se about changes and get back to Christina. > MWL LVM for Christina--we need to know which singel person is to be deleted. 4/29/03 > Chritina called back and spoke to MWL. > All set--Hannelore Otterman is to be deleted. > MWL told her that per the hotel, the key change issue is fine and that we are able to cancel the room w/o problem. > She is please and know that a refund is coming for the room/breakfast only. > BJS to process refund. 4/30/03: > BJS LVM - please fax Receipt Form thereby confirming your receipt of FedEx box. 5/1/03: > BJS wrote check #6795, $185.65 for very late cancelled participant refund. After deadline, but we are nice and so is she! BJS delivered to festival in Wmsbrg. 5/15/03: > Rec'd check #24426, $150.00 for rehearsal room rental - INV #3523 - PIF. > ACCOUNT IS PIF.
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