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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/20/02: > Rec'd Application via fax. > Williamsburg 1 > Package 1 (3D/2N) > Not certain of nights desired as he wanted to know when performance would take place prior to making decision. BJS emailed that Parade Band & Guard would be on Saturday morning. BJS went ahead and entered Friday - Sunday pattern in order to get something in the system. Will change as needed once confirmed. > Competition > Parade Band (and possibly Color Guard - BJS sent email to check on this as he mentioned Guard when speaking to AMH on 9/13/02). > 112 (100 + 12) > BJS mailed Application Rec'd letter. > BJS will complete CN once we get Ron's answers re: Which nights lodging and Guard. Hope to mail NLT 9/25/02. > HMS, CFS please - they are doing their own transportation. __X__ HMS __X__ 9/27/02: > BJS called Ron and LVM re: email sent last Friday by BJS regarding when Parade Competition would be held (Saturday morning, also would his Guard be participating?). > Ron needed this answer in order to determine which two nights lodging he would be needing, eiterh Thursday & Friday or Friday and Saturday. I suspect it will be Friday and Saturday, but one can never be certain. . . > Once we have these answers, MWL can confirm hotel assignment and then BJS will complete Contract Notebook. 10/03/02 - AMH called LVM for Ron re: which two nights lodging and whether the color guard would be competing. 10/8/02 - AMH called LVM for Ron 10/10/02 - AMH called LVM for Ron 10/11/02 - AMH called home # and was spoken to rudely and hung-up on while explaining who she was. File goes back to BJS! 10/11/02: > BJS called Ron - no one would answer at school, so BJS sent another email requesting some sort of response! 10/14/02 - Ron called AMH and apologized several times for not getting back with us. He will be staying on Friday and Saturday evenings (April 25/26) and will be using a bus from NC up here. He asked me about arranging bus and I gave him the SOP answer. He will get in touch with the charter company himself. X BJS X 10/22/02: > BJS completd Contract Packet, including Deposit INV #3257, $2,800.00 due with K on 11/8/02. Also included First Payment INV #3258, $8,960.00 - due on 1/24/03. > HMS, please process per FOE SOP and mail this afternoon USPS 2-day mail. This is NOT a Debbie client. They are doing their own transportation, so please include Charter Company Info form. Thanks! __X__ HMS __X__ 11/13/02: > Ron called and spoke with BJS, all is in order; however, he just yesterday received final 100% approval from his school board. > He will put together packet for students and ask for Deposit, etc. and getr that to us as well as the other forms ASAP. BJS did ask that in order to secure his spot, he go ahead and sign and return the Contract. 11/18/02: > BJS spoke with Ron - he wants to add the Color Guard to the Competition. BJS said fine and we would mark his file accordingly. > His first Deposit is due from Students on December 6th and he will send it straight away! 1/13/03: > Rec'd email from Director, Ron, they must cancel trip - no reason given, so BJS sent email asking for answers. > MWL, please cancel all as needed. We had never rec'd this group's deposit or contract, so I am not certain what if anything may have been done. Doesn’t this suck! ____ MWL ____
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