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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
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Washington, MD
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Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Tony would also like to make Lion King his first choice for a show. (I don't think we have any other choices for him at this point.) And he says if it helps, a matinee would be fine! 10/10/02: > BJS completed IOG and made attachments as able. > BJS faxed CQRs to Newton, National & Martz. > MWL, please seucre hotel and b-fast info then attach. Also, review all attachments and IOG and confirm / update as needed. Check with DSC to see if the Knick's ame has group tickets available. She told me she would check on this yesterday afternoon. > DSC has PTP mtg tomorrow (Friday) __X__ MWL __X__ 10/10/02
BJS completed PTP - had to re-arrange some meals in order to help budget. MWL, please review IOG and attachments, then proceed as needed once DSC gives us report from Client after tomorrow's mtg. > Per DSC, go ahead and secure coach from Newton as their rates was lowest and they have been pleased with them in the past. BJS went ahead and called Doris for the contract. __X__ HMS FYI __X__ MWL __X__ 10/15/02: > Per DSC mtg with Client, delete Empire State, move Guided Tour to Saturday evening following Dinner, add Sony Wonder Tech Saturday afternoon with additional Shoppin time. > BJS made changes to IOG and rates, but did NOT prepare new PTP nor did I make any changes to attachments. > DSC is going to share the new reduced rates with Tony (savings of $8pp) and then get back to us with his final decision. 10/16/02: > Rec'd word from DSC that Tony is ready for a contract based on the revised IOG and rates which BJS prepared on 10/15/02. > HSM, please confirm Charter Contract from Newton - Thanks! > MWL, as this is going to Contract, please review, update, add/delete inclusions, etc and confirm as needed. CN to mail NLT 10/24/02. Thanks! __X__ HMS __X__ __X__ MWL ____ 10/21/02 > MWL was told today that with new regulations, the group size MAX was 50 people per time slot for the NYSE. > As Tony curently has 55 participants listed for K, we need to see what we can split/shift. > Per DSC conversation with Client, he is willing to make the 2 group split on Thursday, the day they arrive @ 1pm & 2pm. > MWL to proceed with that in mind and fwd the completed request accordingly--BJS, is there anything else I need to know or can I just go ahead as stated above? Please advise--thanks!!!! __X__ BJS-FYI 10/31/02 > K went with DSC today for hand delivery to Tony. 10/31/02: > Rec'd OK to Pay for 55 Knicks' tickets. MWL, please proceed as needed. Thanks! > Rec'd signed Contract. Deposit to follow ASAP. 11/5/02 > MWL recv'd fwded email from DSC from Tony--MWL did not put the correct phone/fax numbers on NYSE visitor request. DUH--what an IDIOT. 11/25/02: > Per DSC conv with Tony on 11/20/02 . . . > He has had a great response for the NYC trip. He already has filled a 55 passenger and has 20 paid people on the waiting list! > Wants us to check and see if 2 - 46 passenger buses are available? > If they are, wants to see if adding 20 more people will mess up the activities. DSC has already told Tony, it's like starting out all over again and he understands. > In looking over the IOG, DSC thinks the only problems will be Theatre Tickets, Miller and Berkowitz, NYSE, NBC Studio tour. BJS added the all important hotel as a possible problem as well! > If we have to delete Miller and Berkowitz, Tony is OK with that - just put in shopping time to time to fill. > BJS spoke with Doris at Newton. She has 2-46s and gave BJS rate and will hold them until we get final decision from Client. We currently have 1-55 under contract. She will not reslae that one until we know exactly which coach(es) he wants. > BJS LVM for DSC - how are we to proceed? We will wait for her answer prior to doing anything more. > BJS made no changes to IOG, Bible or attachments, etc. 11/26/02: > Per DSC conv with Debbie, as Tony was in Germany. > They will want to add the 20 additional pax so long as the CCIS portion of the package does not increase. > Only 50 will go to Miller & Berkowitz, those who have not attended previously. The extras will shop at Mall of Manhattan. > MWL, please check with Hotel as well as all other attractions / inclusions and see what if any problems exist. If none are present or able to be overcome, the group will be adding 20 additional pax. Please proceed accordingly. > DSC will advise Tony for final decision once we have these answers. Need to get back with Tony NLT next week. Thanks! __X__ MWL __X__ 11/26/02: > Rec'd Deposit Check #15384, $5,000.00 - INV #3273 - PIF. > Group is now officially UNDER CONTRACT for the original 55 pax. We will see what happens to the 20 additional as MWL completes her work. __X__ MWL __X__ 12/6/02 > OK--STATUS OF "EXTRAS": MWL recv'd a call from Derek @ ShowTix--the Phantom tickets have been added to the order. > Therefore, the addition of the 20 people is, relatively speaking, complete. The only thing we need to see about is the additional Knicks tickets--DSC will need to check with Tony about "officially" moving forward to add these 20 people and then we can proceed with the purchase of the 20 additional tickets (have to pay for them when ordered). 12/7/02 > DSC called and spoke to MWL--she will call Tony and make sure we are moving fwd with this. > DSC called back--per Tony, let's go--he just wanted to make sure the CCIS pp price would not change; he knows the transportation situation and is "OK" with it, according to DSC. > BJS, I know we have a $5,000.00 Deposit from them, but please advise on the ability to order AND pay for the additional Knicks tickets (pending availability TODAY)--it will be approxrimately $910-$950 for the order + service charge to complete. THANKS! __X__ BJS __X__ 12/6/02: > BJS updated IOG and Bible to reflect 70 total pax as this is where we are now. > BJS guessed at the breakdown - made it 63 + 7. > BJS updated then faxed and mailed First Payment INV, #3274 to reflect the new counts Balance due on 1/10/03 = $16,038.50. > Also prepared and faxed/mailed new INV, #3328, $2,000.00 for a Deposit for the 20 additional late add participants. > HMS, Client has confirmed they will be using the 2-46's from Newton, so please call Doris and cancel the contract for the 1-55, but keep the contract for the 2-46s. Thanks! __X__ HMS __X__ 12/11/02 > Tony called and spoke to MWL. > Per Tony the actual count will be 74--the principal will not let all 3 marketing teachers go on the trip, therefore dropped the count by one. > MWL had not yet caught up with the GS office at the Knicks (phone tag) and so adding 19 tickets will still be possible w/o a problem. __X__ BJS-FYI 1/16/03: > Rec'd check #15560, $2,000.00 for Late Add Participant Deposit INV #3328 - PIF. 1/27/03: > Rec'd check #15578, $16,038.50 - INV #3274 - PIF. 1/28/03: > Rec'd FPGF & HIF. Room List was not enclosed. > BJS sent DSC email asking that she follow-up with Tony and have him fax it ASAP. THEN, BJS found note from Tony saying he would have it to us by 1/31/03 or 2/3/03 at the latest. BJS LVM for DSC and sent OPPS email. > TOTAL PAX = 74 (68 + 6) > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 2/4/03: > Rec'd Room List via Fax. > Total Pax = 74 (68 + 6) > Rms / Pax 10 Q / 40 09 T / 27 03 D / 06 01 S / 01 TOTALS = 23 Rooms and 74 Pax (68 + 6). > MWL, as these umbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL ____ 2/26/03: > BJS F&M Final INV #3468, $21,236.50 due: 2/10/03. 3/4/03: > BJS mailed INV #3476, $174.00 for Newton's Fuel Surcharge - due: 3/21/03. Sent copy of the letter from Newton as well. > Also sent Statement showing total due on account as $21,410.50. 3/8/03: . Rec'd ceheck #15745, $21,26.50 - INV #3468 - PIF. > Balance due on Account = $174.00 (Fuel Surcharge - INV #3476). 3/12/03: > Rec'd check #15771, $174.00 - INV #3476 - PIF. > ACCOUNT IS PIF. 3/24/03: > Rec'd official notice of cancellation via fax. > HMS canceled coaches with Newton. > MWL, please cancel all as needed. Thanks! __X__ MWL __X__ 4/8/03: > BJS mailed check #6679, $1,110.00 for 222 Meal Credits at $5 ea. 5/8/03 > Due to numerous group cancellations, Broadway has made some modifications for what they call "Past Date Tickets". > In an effort to show groups the progress we are making, MWL put together a letter explaining this policy, along with its guidelines--the letter (along with the Phantom tickets) were put in certified mail today to the Group Leader's attention. 6/3/03: > BJS mailed credit letter to Tony's attention. > Mark Fleckenstein was to mail letter of response to Brenda Mayo as well. 6/17/03: > Rec'd email from Tony expressing his dissapointment with our decision to offer credit, etc. Also asked for Group Leader Gifts (3) - only gets one, but asked for three! > Copy of email in file. > BJS faxed copy to Mark F. for his input on any response. 6/24/03: > BJS spoke with Mark and we decided to go ahead and mail the three (3) Group Leader Gifts with no additional correspondence. > BJS mailed via USPS certified mail to Tony's attention at CHHS.
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