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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/19/02: > Rec'd application via US Mail. > FOE - LAS VEGAS I > Package II (4D/3N) > Competition > Mixed Choir > 37 (30 + 7) > BJS created Bible and CFS. > Sent thank you for your application letter. > Per DSC, once under K, Don will want us to make all-inclusive, including transportation - air & ground. > K to mail later this week. 9/3/02: > Booster called and spoke with DSC. Would like all-inclusive idea for meeting on 9/10/02. > DSC called BJS for ruling and based on Don's long term relationship and his willingness to always accept whatever we present, BJS said we would so what we can to get this together for him by 9/10. > BJS thinks they should leave on Wednesday after school, flying to Vegas via Southwest Airlines. > On Thursday, do full-day trip to the Grand Canyon. > MWL, please check on possible vendors from Vegas for such a trip, to include a lunch and dinner. > Friday would be local sight-seeing with possible water park, etc and half day trip to Hoover Dam. > Saturday = Competition as well as awards ceremony and show. > Sunday = Flight home. > BJS has checked with the Southwest Airlines Group Desk, and there are excellent fares and schedules available, but will need to take a 12:55PM flight out of Norfolk on Wednesday. > BJS called Don and LVM to see if this would be do-able. If not, they may have to forego a trip to the Grand Canyon. > BJS will not create IOG until we have some answers from Don re: Wednesday midday departure. > Southwest Airlines is attached. > BJS updated Bible accordingly. > MWL, please check into day trip to GC as well as 1/2 trip to Hoover Dam. Also, via the CVB, we need to have some other ideas for attractions, such as water parks, theme restaurants, etc. A number of these may be in the CVB books already provided. Also, the show option list for FOE Las Vegas 1 & 2 needs to be completed no later than 9/09/02. This is also needed for New York 1, 2 & 3. They must be included in the Contract Notebooks which will be mailed starting Monday, 9/9/02. Thanks! __X__ MWL __X__ 9/4/02: > Don called and spoke with BJS, the Wednesday midday departute is fine. They can do it and he loves the idea of the Grand Canyon Day Trip on Thursday, as well as the other ideas BJS ran by him- Hoover Dam, etc. 9/13/02: > Dsc heard from Don, Parents did not convulse when they saw price, will make decision by next Booster Mtg, 10/8/02, DSC to inform Don that airline tickets can only be held until 10/4/02 without deposit. DSC to advise. 9/25/02: > DSC rec'd word from Boosters that they want us to up the block of air line tickets to 45 (35 + 10). BJS did so and adjusted Bible & IOG accordingly. 9/27/02: > DSC rec'd check in the amount of $1,800 for deposit on airline tickets. > Don however, has not yet submitted trip for approval. The airline deposit is refundable through 2/3/03, so we will wait until we here word from Don that this is 100% and then confirm all arrangements and forward Contract. In the mean time, BJS will go ahead and send refundable deposit to Southwest Airlines. 10/3/02: > BJS sent DSC email re: deposit being made today and the fact that CN will not be completed until trip has received approval from downtown. > MWL, see notes form 9/25, 27 & 10/3/02 as FYIs. __X__ MWL __X__ 10/3/02: > BJS created airline Deposit INV #3235, $1,800.00 to reflect amount received and then mailed copy of Paid Stamped Invoice to Don's attention. 11/18/02: > MWL, as this is going to Contract, please review and confirm all inclusions as needed, including Ground Transportation throughout their stay based on IOG and working with the folks you have been speaking to regarding the side trips, etc. > Contract to be completed NLT Wed., 11/20/02 and delivered to Don at VMEA. Thanks! __X__ MWL __X__ 11/20/02: > BJS completed and processed FOE Contract Packet, including Deposit INV #3323, $10,260.00 due with K on 12/11/02. > CN taken to VMEA for delivery to Client. 11/22/02: > Rec'd signed contract from Don at VMEA Conference. > Deposit and additional forms to follow NLT 12/11/02. 12/16/02: > Rec'd GIF, Las Vegas Show Selection Form & Deposit / First Payment check #520, $10,260.00 - INV #3323, PIF. > MWL, as this is now UNDER CONTRACT and Deposit / First Payment have been made, please proceed as needed. Thanks! __X__ MWL __X__ 1/29/03: > Rec'd Air Passenger List, FPGF, RL, HIF, Rep Selection Form and Set-Up Form. > Total pax = 43 (30 + 13) > Rms / Pax 0 Qt / 00 6 Q / 24 2 T / 06 6 D / 12 1 S / 01 TOTALS = 15 ROOMS and 43 PAX (30 + 13) > MWL, as these numbers are now GUARANTEED, please proceed as needed. > BJS updated Bible and IOG accordingly. > BJS completed and faxed/mailed Final Payment INV #3408, $30,995.00 - due: 01/31/03. __X__ MWL __X__ 2/11/03: > Rec'd three checks, #2677, 521 & 624 for $8,000, $7,000 & $5,000 respectively. Balance due on account = $10,995.00. 2/21/03 - Repertoire, t-shit, and set-up forms have been received and entered by AMH 2/25/03: > BJS faxed and mailed Statement ($10,995.00) due on account. 3/4/03 - T-shirts shipped to Salem - AMH 3/5/03: > rec'd check #2700, $10,995.00. > ACCOUNT IS PIF. 3/11/03: > BJS completed Final Itinerary and emailed to Client. > JBP, please process Final Itinerary per Standard Operating Procedure (SOP), running 8 total copies. Thanks! __X__ JBP __X__ 3/12/03: > FI Packet sent FX SON.
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