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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
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Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
1/8/02 > Budget = $400pp including transportation. This is on the high end. > Dinner upon arrival (Berghoff?) and then check in to the hotel. > PAC looks to be the better choice. > Wants to include the Color Guard in an activity for them. > Show/Concert--preferably CSO if available (concert on Saturday PM). > HRC > MWL check out activity for festival company. > Shedd Aquarium > Ball game--Cubs or Sox, does not matter. > Shopping time for sure @ Water Tower Place. > All-Inclusive Meal Plan. > Suite-Hotel if possible. > Jeff has meeting on January 28th.--would like proposal if possible. > BJS & MWL discussed--we will find out first thing if the trip has even been approved--this will make other decisions. > We will, however do a "non-binding" proposal for him either way. > MWL to call 9:45am 1/9/02. 1/9/02 > For this trip, per Jeff trip will most likely go--they (School Board) are approving trips outside their immediate areaon a case by case basis. There have been band trips approved that are going to Indiannapolis, and 2 trips to Orlando. He doesn't forsee a problem, but can't say for sure. > Jeff will know something for sure +/- January 24; approval, that is. > A non-binding proposal will be plenty at this time. > MWL mentioned that the Symphony concert may or may not be an option due to performances at Festival Company. > MWL to make a few phone calls for baseball schedules, etc. 1/9/02: > BJS completed Bible, IOG and made attachments in system, including secured hotel rooms at the Hilton Suites Oakbrook Terrace. > BJS completed PTP and faxed to Jeff's attention. Did not include charter quotes as he has yet to provide the names of companies from which he would like to see prices from. > HMS, please create CFS. > HMS/MWL, please process PTP per SOP and mail on Thursday via USPS standard mail, including a PAC festival application. Thanks! (This is NOT a Debbie client). ____ HMS ____ ____ MWL ____ 1/28/02 > Jeff called and let us know that the School Board had approved the trip! > HOWEVER, he was having a Band Booster mtg tonight and would know about the parents' take on things and would go from there. > MWL to follow-up. 2/6/02 > MWL LVM for Jeff as we had not yet heard about the trip. 2/11/02 > Jeff called, returning MWL's call from last week--they had been out since Tuesday with 2 snow days and then district-type band. > Anyway, a couple of things did not get done, like handing out letters of intent asking for $100 pp. > Jeff gave them out today and they are "due" back to him on Thursday of this week. He should kn ow something on Friday AM. MWL asked him to call on Friday AM to let us know what the "deal" is and we could proceed from there. > MWL stressed the importance of knowing ASAP b/c of our relationships with our vendors, etc. > Jeff understands and will call on Friday morning with "answer". 2/15/02: > Jeff called . . . Ready for Contract. > Still working on bus, but ready for contract none the less. > Will probably end up with approx. 60 total pax. > MWL, please review and confirm as needed. > Jeff also needs to know what equipment festival co will provide (percussion, etc.) nd what is expected for his color guard performance (duration requirements, does he have to make up a routine, etc. He does not have a Winter Guard so he is not quite sure what to do . . . I suggested that he use one of his tunes from Marching Season and they could condense their routine down to a gym size floor??? He wants you to check with festival company on these 2 things, then call back and LM on machine. He is leaving for weekend now and has Monday off due to holiday. > Contract to mail NLT 2/19/02. Thanks! ____ MWL ____ 2/21/02: > MWL called Jeff with festival answers, etc. Will proceed once we know more from PAC. > Jeff spoke with BJS re: comps - BJS explained how they worked. > Discussed possible price adjustment due to lower than presented numbers. BSJ said no price change, but would adjust comps down from 3 to 2. He was fine with that. > Contract to be processed and mailed to Jeff today. 2/22/02: > BJS completed Contract Packet, including Deposit / First Paymnent INV #3109, $6,900 - due with contract and ALL forms on 3/1/02. > BJS FEDEXed SON for a Monday arrival, 2/25/02. 2/28/02: > Rec'd check #2387, $5,800. Balance due on Deposit / First Payment INV = $1,100 3/4/02: > Jeff Therber called - has been fired from his position . . . Effective 60-days from now (end of their year). > Only he and the Principal are aware of it at this time. > Principal and he have not met eye-to-eye for all three of his years there . . . > Not sure what he will do regarding the trip! > Needs a few days to think about it . . . For the sake of the kids, he will probably proceed with it. > What could I say other than we would hold off making any further commitments until we had his decision. I encourgaed him to proceed and also check with the Principal to make sure it was still OK to go . . . > We received their deposit check, $5,800 last Thursday, 2/28/02. In order to cover ourselves, this check will be deposited tomorrow AM!!! __X__ MWL __X__ 3/5/02: > Rec'd signed Contract, FPGF, CCIF and HIF via fax. > MWL, we will hold on processing these until we get status check from Jeff later this week. > Jeff called to let us know he will be going on the trip. > He will be getting the Rooming List to us by late tomorrow afternoon. 3/7/02: > BJS called Jeff - LVM re: Room List - need chaperones to make it official - if he needs to just use Chap 1, 2, etc to get us something . . . 3/12/02 > MWL LVM for Jeff re: his Chaperone Rooming List 3/13/02: > Karen Stinson, Booster VP called - wanted a few answers to how many comps and cost of driver's rooms. > BJS gave answers. > She was bitchy booster type - did not want director to know she called. . . 3/14/02: > Jeff called, then faxed Room List for Adults - this completes FPGF, HIF, CCIF, etc. > Total PAX = 54 (47 + 7) > Rms / Pax 7 Qt / 35 3 Q / 12 0 T / 00 3 D / 06 1 S / 01 TOTALS = 14 ROOMS & 54 PAX (47 + 7) > BJS updated Bible and IOG accordingly. > In light of all that has happened to Jeff, we will not worry with Cancellation fees. > MWL, as these numbers are now GUARANTEED, please confirm and order, etc as needed. Thanks! > BJS faxed and mailed Final Payment INV #3141, $9,580 due 3/22/02. Also included Statement reflecting total due on account as $10,680.00. > BJS also faxed and mailed letter which Jeff requested re: Booster Caller. ____ MWL ____ 3/22/02 > FYI---Jeff on Spring Break next week. 4/2/02: > BJS revised IOG due to performance times. > MWL, revise attachments in system as needed. Thanks! ____ MWL ____ 4/2/02: > HMS mailed 54 cams. 4/3/02: > Rec'd check #2393, $10,680 - INV # 3141 & 3109 PIF. > Account is PIF. 4/10/02: > rec'd PCCF from Jeff. > Revised total pax = 57 (49 + 8) > REVISED Rm / Pax 9 Qt / 45 1 Q / 04 0 T / 00 4 D / 08 0 S / 00 REVISED TOTALS = 14 ROOMS & 57 PAX (49 + 8) > BJS updated Bible and IOG accordingly. > BJS spoke with Jeff and got names, etc and updated Room List. > BJS made him aware that all was based on availability at this point. We would advise only if there was a problem. > BJS will sent Invoice for difference ($661.00) > MWL, please review and Confirm / Order / Guarantee accordingly, based on these REVISED numbers. Also advise BJS ASAP as to what we can and cannot provide for these 3 additional pax. Thanks! ____ MWL ____
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