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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/30/01: > Thursday evening activity > Friday - GA Tech Band Clinic (Concert Band) > Lunch at Varsity > MLK Center > Music Man > World Of Coke Saturday morning then onto Six Flags > Depart Saturday night after awards > Fiesta-val Competition. > Coaches, wants quotes from - National, Quality (Newington, VA), & New World. > Hope to have PTP before Christmas. > BJS shared info with DSC. > ATL is 635 miles from Alexandria (11.5 hr Non-stop). 1/12/02: > HMS delivere Hard Copy to Steve at VMEA mtg. 1/14/02: > Per DSC conv with Steve . . . > Wants to add MLK Cinter - BJS added it after Coke on Saturday AM and revised IOG. > Would like to keep package to <$400 - DSC to suggest dropping Piccadilly Lunch en route on Thursday. (do not delete as of yet) > DSC to call Steve and fax him the revised IOG (BJS faxed to DSC). > I encourgaed her to have him complete the Fiesta-val Application and call Quality for the charter contract. > MLW, please review and update as needed. Thanks! __X__ MWL __X__ 1/22/02: > BJS made follow-up call to Steve. LVM - need status report and encouraged him to secure coahes from Quality. 1/22/02: > Steve called and spoke with BJS . . . > Ready for Contract - liked the revised IOG with Martin Luther on Saturday following World of Coke. > BJS and Steve discussed Deadlines and adjusted to a workable situation for both of us. > Deposit / First Payment to be $75. > BJS reminded Steve to complete and fax Fiesta-val application. He said he would do it tomorrow at 11AM during his planning period. > Contract to mail NLT 1/24/02. > MWL, as this is going to Contract, please add Martin Luther, review, update, and confirm all inclusions, etc. as needed. Thanks! __X__ MWL __X__ 1/23/02: > BJS completed Contract Packet, including Deposit / First Payment INV #3080, $7,500 - due with Contract on 2/12/02. > HMS / MWL, please process per SOP and mail USPS 2-day in a box on Thursday. > This is a Debbie client. __X__ HMS __X__ __X__ MWL __X__ 2/13/02: > Rec'd Signed Contract, Charter Co. Info. Form and Deposit / First Payment check #3987, $7,650. INV #3080 PIF plus credit of $150.00, so BJS revised INV # 3080 to reflect actual payment. > Copy of Invoice 3080 accompanying the check notes 102 + 10 comps for a total of 112 participants. BJS updated Bible and IOG accordingly. > MWL, as this is now UNDER CONTRACT and Deposit / First Payment has been received, please proceed as needed. Remember count is now 112, not 110. FYI, FPGF, Room List, etc are all due on 2/22. Thanks! __X__ MWL __X__ 2/22/02: > Rec'd FPGF and HIF via fax. > MWL called Steve to check on Room List, also due at this time - we should have it early next week. > Total pax = 111 (101 + 10) > BJS updated Bible and IOG accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 3/1/02: > Rec'd Room List (and the numbers actual jive with the FPGF)!!! > Rms / Pax 01 Qt / 05 24 Q / 96 00 T / 00 05 D / 10 00 S / 00 TOTALS = 30 ROOM S and 111 PAX (101 + 10) > MWL, please proceed as needed. Thanks! ____ MWL ____ 3/14/02: > BJS faxed and mailed Final INV #3133. $26,533 - due: 3/8/02. 3/25/02: > Rec'd cehck #4002, $26,533.00. INV #3133 - PIF. > Account is PIF. 3/25/02: > BJS sent email to Steve re: cancellation of band clinic due to Fiesta-val Schedule. Copy in correspondence file. Also sent him copy of revised IOG. 4/1/02 > Steve called---had some questions about his revised IOG. > Wants to see if they can lv earlier and do something that Thusrday night upon arrival! > Pls call at your earliest convenience--he is in school this week (SB was last week for him). __X__BJS__X__ 4/1/02: > BJS called Steve - LVM - non descript. Asked that he call back (really nothing we can do at this late date). 4/2/02: > BJS called Steve - LVM - not really a great idea to add something on Thursday evening as bus drivers would be close to hour limit and you'd need to depart by NLT 5AM to make it worthwhile . . . Also, a bit too late for us to add anything and have studd to him on time. Asked for call back if he would like to discuss further. 4/2/02: > Steve returned BJS call, would like to leave at 6:30 AM and go to hotel and have a rehearsal Thursday evening at the hotel (8-10PM). > MWL, please check with Paul on rehearsal room availability ASAP so I can get back with Steve because he will need to check it out with his charter company. No need for any room set-up other than having 100 chairs stacked along the back wall of the room. (no water service or anything - we do not want to incur a room rental or set-up fee for this space.) Thanks! __X__ MWL __X__ 4/2/02: > MWL spoke with Paul and Berkshire Ballroom is avail for Rehearsal on Thursday eveing from 8-10 pm. > BJS revised IOG with earlier departure time, also switched lunch to a $5 Meal Credit and did Dinner at Gwinett Place Mall (Duluth, GA), then onto hotel with a 7PM check-in. > MWL is checking with Mary at Piccadilly on this change and then BJS will call Steve with final OK. 4/3/02: > BJS faxed FI to Steve and then mailed SON Fedex packet.
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