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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/31/01: > BJS received email detailing specs from Mark Swope, Director. > BJS created IOG & Bible based on this information. > CCIS package budget = +/- $300. He has allowed an additional $100 pp for transportation which he is doing on his own. > BJS made attachemnts, as much as possible. > Festival = Music In The Parks (PLAN 1) > MWL, please check with MITP and see if they can attend California Adventure as their Disney Resort (brochure is unclear). Also, make certain that space remains - he will have 1 choir. Also check on performance location and Awards Ceremony time. > MWL, please call hotel (Embassy Suites Buena Park and go ahead and check availability and rate, while doing so, see if they can recommend a restaurant or mall nearby for Lunch, just prior to check in as well as a dinner location, possibly a HRC or Planet Hollywood which might be convenient to the campus of USC.) > MWL, please review and update attachemnts as needed. We will use the $10 Meal Vouchers / Mickey Money for Lunch & Dinner at Disney on Saturday. We will need info on Universal Meal Vouchers / options as well for Sunday's lunch. Thanks! > PTP to be to Client NLT 11/7/01. __X__ MWL __X__ 11/12/01: > BJS completed PTP and faxed both the Lodi & Tokay HS PTPs to Mark at Tokay HS. > HMS / MWL, please process per SOP and mail USPS 2-day on Tuesday, including MITP festival application materials. Thanks! __X__ HMS __X__ __X__ MWL __X__ 11/27/01: > BJS spoke with Mark - > Delete the $5 Meal Credit for Lunch on Friday and Sunday's Dinner en route. > Wants two days at Disney as we suggested rather than the dayu at Universal. > MWL, please check with MITP and see if their 2-day pass is a park hopper or not. See me before you call on this one! Also, what does it cost for a second day and can we buy the $10 meal vouchers from them? > He is ready for contract at the same time as PTP Revision1, so please confirm as needed. Thanks! > BJS updated IOG > MWL, please update attachments as needed. > Mark also requests an early performance time on Saturday. __X__ MWL __X__ 11/27/01 > Don't know if this matters, but as a friendly FYI for Mark, the bus parking @ Disney is $9 per bus per day. 11/27/01: > BJS completed Rev1 with revised rates and updated attachments. > BJS completed Contract Packet, including Deposit INV #2979, $2,100 - due with K on 12/18/01. Also included First Payment INV #2980, $2,940 - due 2/8/02. These were the old Tokay FOE Invoice numbers which I revised for this trip. > HMS / MWL, please process per CCIS SOP and mail USPS 2-day on Wednesday. Thanks! __X__ HMS __X__ __X__ MWL __X__ 12/10/01: > Mark called with questions re: Driver's Room, comps (especially how they'd apply to he and his 8 year old son, and Disney Pass re: Park Hopper??? He seemed to understand with out question, will not include driver other than on Charter Co Info Form, realizes mor eto comp than the room, so he will include his son as a participant, etc. > Paper work is all in the process and is expected to be to us by the deadlines. 12/13/01 > Mark called and spoke with MWL. > Per Mark, he won't, in fact, be able to make the Deposit deadline for this trip. > The check is being processed and will be put in the mail for arrival in our office--hopefully, by the end of next week. Contract will be be with Deposit, but he may also fax signature page for our files. > MWL told him all of this was fine and just to contiue to keep us posted. 12/20/01: > Mark sent K with Principal's signature via fax to replace the one we received yesterday with only Mark's signature. > Check should have gone out in today's mail. > BJS returned Mark's call to let him know we received the K. LVM at school and per Mark's request, spoke with him at home re: the same. 1/2/02 > MWL LVM for Mark @ home as they are out of school until 1/7/02. > We need his festival application ASAP. > BJS reminded MWL that we also needed his Charter Co Info Form. > BJS revised Deposit INV #2979 to represent the actual amount paid ($75 x 32 pax) = $2,400 which was received on 12/27/01, check #6074. > MWL, as this is now UNDER CONTRACT and Deposit has been received, please confirm, etc. as needed. Thanks! ____ MWL ____ 1/22/02 > Mark called and spoke with MWL as BJS was at lunch. > No problems--just needed to check on "individual" cancellation policies--he has 2 kids that have simply left school. > MWL assured him about the deadlines and reviewed contract with im. > He is fine--also asked about 2 people that season passes to Disneyland--could their price be reduced? MWL immediate answer was NO. > Mark is fine with that, he just promised them he would ask. No problem! > B/c MWL forgot to mention it on the phone, MWL emailed a reminder about the CCIF, as well. 1/29/02 > MWL recv'd reply from Mark re: CCIF. > Per Mark, he does not know the Charter Company yet, b/c the school district decides and they have not yet done so. He will forward info as soon as he has it. > MWL replied to just notify ASAP b/c it may affect the rm block. 2/19/02 > Mark called and spoke with MWL. > He just wanted to check in and see if he was on schedule. > As it turns out, we had not recv'd his First Payment as of yet. > He had already submitted the paperwork and thought it was already sent out--he will check on his end and get it to us ASAP! MWL told him no problem. 3/5/02: > Rec'd check #6240, $2,940. INV #2980 - PIF. 3/26 & 27/02: > Rec'd FPGF, Room List, CCIF, & HIF. > Total pax = 27 (24 + 3) > Rms / Pax 0 Qt / 00 4 Q / 16 3 T / 09 1 D / 02 0 S / 00 TOTALS = 8 ROOMS and 27 PAX (24 + 3) > BJS updated Bible and IOG accordingly. > MWL, as these numbers are now GUARANTEED, please proceed and needed. Thanks! ____ MWL ____ 3/28/02: > BJS faxed and mailed Final Payment INV #3148, $3,265.16 - due: 3/26/02. 4/8/02: > Rec'd check #6335, $3,265.16. INV #3148 - PIF. > Account is PIF. 5/1/02: > BJS faxed FI to Mark's attention along with Direction Sheet. > FX SON complete packet to Mark's attention.
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