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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/24/10: > Rec'd RFP via fax. > MMDays with Workshops. 9/1/10: > BJS complted IOG, then made attachments, sent CQRs and secured hotel. > BJS ran rates and then completed PTP. > EM'd PTP Pack to APW and WAH. > Sent individual files as well, including quote form to WAH only, > PDF pack included two MMDays Applications, one for the Band & one for the Orchestra. > Asked APW to share with Carolyn ASAP!!! 9/17/10: > Per Jim - seemed as if maybe she hasn’t seen our PTP . . . Not really sure or at least he didn’t seem to have it!!! > Regardless, she made mention of wanting to do Pizza at the hotel the first night and then a sit down dinner on of the other nights. > Jim had placed a call to her to make sure she has our PTP and that she is ready for K. > If she really eants to do the Pizza and Sit Down Dinner, I said we could make it happen for the same price. > Also need her charter choice - I suspect it will be Adventures by Dawn. > She needed to be under $600 and we are definitely below that. 9/20/10: > BJS em'd PPBCC for Martz to Jim so he can get to client. > Also asked if they are ready for CN. 9/20/10: > BJS em's PPBCC to Jim re: Hunt Valley. 9/20/10: > Rec'd em from Jim - > Carolyn Herman wants to leave at 6 PM and do the Pizza Party the first night (as they'll have arrived earlier and had a few extra hours in the park) and then do a group sit down dinner the second night at Planet Hollywood or similar. > She claims that she never received a proposal? (Price) Wants to be at $625 or less. From talking to you, thats do-able as I think we were at $550 at this point so.... > I said we'll make the changes and get the contract out to her right away as we are less than 3 months out. She said great; lets get it done. 9/21/10: > BJS updated IOG to include Pizza at Hotel following checkin the first night. Awaiting confirmation from hotel that they can do this and then will need to update attachment. > Tried to get Planet Hollywood for dinner on Saturday night, 12/18/10 at 8:30pm, but we already have Worthington Kilbourne in there so BJS made reservation for Sunday at 7:00PM. This will be their last event before heading for home. Works better anyway since Saturday is their first choice of performance day and we don't want a dinner reservation interfering with the performance. Saturday dinner will remain in Park with Disney Meal Coupon. BJS updated attachment for Planet Hwood dinner. 9/22/10: > BJS completed PTP K Version (Rev1) and then emailed to Carolyn along with Disney Applications for both the Band & Orchestra. Also copied Jim. > BJS then completed CN and mailed via USPS 2-Day Priority Service. > K due 9/31/10 and First Payment $17,000 due 10/8/10. 9/30/10: > Carolyn called and spoke with BJS - her contract was due today. All is in order, trip has received approval at local level and is just awaiting a signature from the Area Superintendent. We should have it by next week along with her Deposit which is due 10/8/10. > She also said that the Choir is going with, so BJS is emailing her a partially completed Disney Application for the Choir Director, Jackie Serratore. > BJS emialed notes to Jim and copied WAH & JAF. 10/9/10: > Carolyn called - trip is approved 100% - Prncipal is going to mark thru some dates and initial then BJS will do the same since some of the dates have already passed. > Forms will remain due 10/15/10. 10/11/10: > Carolyn called - wanted to know if she could buy individual packages that did not include transportation just in case she goes beyond the three coach capacity. BJS said absolutely - not a problem since we sell transportation to her as a line item any way. HOWEVER< they do need to buy our hole package - we cannot piece-meal person packages. She if fine with this and may or may not have the situation arise, but she is getting lose to the capacity of three coaches. 10/11/10: > Per Carolyn via Jackie - they may need 4 coaches. > Jackie called (Choir Dir) about site visit. BJS explained that we need three choices of weekends - avoidng holidays. We will then send to hotel for their approval. Willpay for roundtrip air for one pax and then they are on their own for transportation in Orlando, all meals (other than hotel b-fast) and attractions, etc. 10/12/10: > Per Jackie - Book Site Visit as I proposed this morning, November 12 - 14, 2010. Jackie's B-date = 7/1/84 Jacqueline Serratore 1220 East West Hwy, Apt 708 Silver Spring , MD 20910 cell = 610-416-7809 email = jmserratore@gmail.com 10/15/10: > Rec'd hard copy of signed K as well as check for first payment, $17,000.00. > BJS sent note to Carolyn to let her know it was here and also reminded her to email completed forms. 10/26/10: > BJS sent MMDays application for Choir to Jim so he can forward on to Jackie. > BJS asked Jim to remind Carolyn that we need all three MMDays applications and supporting materials to send to Disney ASAP; otherwise, we cannot confirm their participation. 11/02/10: > BJS processed FPGF, RL, HIF, etc. which we receibed on 10/22/10. > Total Pax = 199 (176 + 23) > Rms / Pax 17 Sx / 102 14 Qt / 070 01 Q / 004 01 T / 003 10 D / 020 00 S / 000 TOTALS = 43 ROOMS and 199 PAX (176 + 23). > BJS updated Bible and IOG accordingly. > BJS placed order for 176 CAV dvds + 2 Mosaics. > BJS EM and mailed Final INV, #4924, $94,162.00 - due 11/1/10. > HMS, as trhese numbers are now GUARANTEED, please review and proceed as needed. Thanks! ___X_ HMS ____ 11/23/10: > Carolyn called and wanted to know if she could adjust her numbers down by a few. She mentioned that she realized their would be a penalty for doing so. BJS replied that he would do what he could to help her out here. > Carolyn emailed new REVISED room list. > Her REVISED count is now 195 (175 + 20). 11/24/10: > BJS reviewed her Revised Room List and it is indeed 195 (175 + 20). > BJS sent revised RL to Hotel. > BJS updated Bible Screen. > BJS updated IOG > BJS updated CAV order. > BJS emailed and mailed revised final inv - giving a $250 credit for each of the 4 canceled participants. Total due on Accont = $93,162.00. > HMS, as these REVISED Numbers are now the absolute final, please review and proceed as needed. __X__ HMS __X__ 12/1/10: > BJS sent EM to Cartolyn re: exact number of students in each workshop and an update on when we should have the balance. > BJS sent note to John re: Disney Order - +/-$45k. How do we want to pay? 12/2/10: . Per Carolyn - Band & Orchestra Workshop = 130 Choral Workshop = 41 It is not quite every kid, since there are a few color guard members who are doing the parade only. Thanks, Carolyn 12/6/10: > Rec'd check #31904, $93,162.00. > ACCOUNT IS PIF. 12/10/10: > BJS emailed Final Itinerary to Carolyn & Jackie. > Complete FI Packet to arrive Tuesday AM via FexEX PON. 1/4/11: > rec'd EM from Carolyn - Bryan, Thanks so much for all of your help with our trip. I really appreciate it. I was a little worried when Amanda decided to leave CCIS, but I wanted to let you know that we still had a great experience and I appreciate you answering all of my questions and helping us with the cost so much. Anyways, we got the luggage bags today. They are very nice. I really needed a new gym bag, so this will get much use. I don't know what kinds of plans we might like to organize for next year, but if you don't hear from us, have Jim call. When things settle down, maybe Jackie and I will have time to talk about what we want to do next year. I'm sorry for not emailing you earlier, but we've been doing concerts and the holidays have made everything extra hectic. Thanks again so much, Carolyn Herman 1/6/11: > BJS sent EM to Carolyn re: Thanks and Broken Chair Happy New Year Carolyn! I am thrilled to hear that all went well and am delighted to know that you are already starting to think about next year's trip. Jim will follow-up with you later this month to see if you have any destination ideas in mind and when we can get started on your next adventure. Starting early helps us keep your cost down as we can often lock in this year's rates for next year's trip. You can also save a considerable amount of money through our Early Sign Bonus Comp Program. Be sure to check out our website for additional details www.ccistravel.com. OK, now for the part I hate the most . . . I received notice from Jeff McNulty, of the Buena Vista Suites, that a chair was damaged (destroyed) in one of your group's rooms. I believe he made you aware of the situation and that the chair would need to be replaced. If this is not the case, please call me ASAP at 800.432.5095 x:201 (and skip the next paragraph). The replacement cost, $270, has been withheld from the Youth Group Deposit which CCIS paid on behalf of your group. As the instance of damage is so rare with our groups, this is only the second time in 18 years that we have incurred such a cost, CCIS does not charge our groups for this deposit; however, since the hotel is not able to return our deposit in its entirety, I must pass the chair replacement cost along to your group. I appreciate your understanding and look forward to our continued work together! 1/6/11: > Carolyn sent em response about chair, etc. > BJS told her not to worry about it, we'd take care of it.
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